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Accounts Payable Specialist
Aston Carter • White Plains, NY 10606 • Posted 6 days ago
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In-person • Full-time • Contract • Entry Level
Job Highlights
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The Accounts Payable Specialist at Aston Carter is responsible for entering, maintaining, and reconciling all invoices related to the acquisition of products and services. This role involves a variety of tasks including auditing and verifying expenses reports, updating and maintaining the vendor database, reconciling vendor statements, processing bank wire transfers, and assisting in preparing annual 1099 filings. The position is fully on-site in White Plains, New York, and reports directly to the Accounting Manager.
Responsibilities
- Enter, maintain, and reconcile all invoices related to the acquisition of products & services.
- Reconcile and analyze pre-paid services/materials and accrued services/materials accounts throughout the month and prepare final reconciliation for sign-off at month's end.
- Audits and verifies expenses reports.
- Update and maintain vendor database.
- Reconcile vendor statements.
- Process and record all bank wire transfers.
- Organize and execute weekly check runs, as well as any interim check runs that may be required.
- Assist in preparing annual 1099 filings.
- Review, prepare, and analyze AP/AR reports.
- Monitor aging reports and/or collect aging.
- Research and resolve maintenance account disputes and billing discrepancies with customers and internal sales staff.
- Create folders and file customer and vendor paperwork.
- Work to complete tasks with a sense of urgency.
- Protect the organization's value by keeping information confidential.
- Other duties and responsibilities as assigned.
Qualifications
Required
- Accounting or Finance Degree
- 1+ years of experience in Accounts Payable
- Experience with ERP (any kind - they use Great Plains and NAV)
- TWIC CARD
About Aston Carter
Aston Carter is a leading staffing and consulting firm that offers specialized staffing solutions in areas like accounting & finance, customer support, operations & administrative, and governance & risk compliance. They provide business services, consulting, and managed solutions to help companies optimize their workforce management. Aston Carter is committed to delivering exceptional service, focusing on diversity, equity, and inclusion, and offers job opportunities across various industries on their job board.
Full Job Description
Job Title: Accounts Payable Specialist
Job Description
- Enter, maintain, and reconcile all invoices related to the acquisition of products & services.
- Reconcile and analyze pre-paid services/materials and accrued services/materials accounts throughout the month and prepare final reconciliation for sign-off at month's end.
- Audits and verifies expenses reports.
- Update and maintain vendor database.
- Reconcile vendor statements.
- Process and record all bank wire transfers.
- Organize and execute weekly check runs, as well as any interim check runs that may be required.
- Assist in preparing annual 1099 filings.
- Review, prepare, and analyze AP/AR reports.
- Monitor aging reports and/or collect aging.
- Research and resolve maintenance account disputes and billing discrepancies with customers and internal sales staff.
- Create folders and file customer and vendor paperwork.
- Work to complete tasks with a sense of urgency.
- Protect the organization's value by keeping information confidential.
- Other duties and responsibilities as assigned.
Hard Skills
+ Accounting or Finance Degree
+ AP (1+ years of experience)
+ ERP (any kind - they use Great Plains and NAV)
+ TWIC CARD
Job Type
This is a Contract-to-Hire position with a duration of 6 Month(s).
Work Site
This is a fully on-site position in White Plains, New York.
Work Environment
- Fully in office
- 8:30am to 5pm
- Attached to the manufacturing plant but in the corporate section
- 2001 the person for their location
- Role will report directly to the Accounting Manager
- 3 person team (Accounting Manager, Accountant & this role)
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
Job Description
- Enter, maintain, and reconcile all invoices related to the acquisition of products & services.
- Reconcile and analyze pre-paid services/materials and accrued services/materials accounts throughout the month and prepare final reconciliation for sign-off at month's end.
- Audits and verifies expenses reports.
- Update and maintain vendor database.
- Reconcile vendor statements.
- Process and record all bank wire transfers.
- Organize and execute weekly check runs, as well as any interim check runs that may be required.
- Assist in preparing annual 1099 filings.
- Review, prepare, and analyze AP/AR reports.
- Monitor aging reports and/or collect aging.
- Research and resolve maintenance account disputes and billing discrepancies with customers and internal sales staff.
- Create folders and file customer and vendor paperwork.
- Work to complete tasks with a sense of urgency.
- Protect the organization's value by keeping information confidential.
- Other duties and responsibilities as assigned.
Hard Skills
+ Accounting or Finance Degree
+ AP (1+ years of experience)
+ ERP (any kind - they use Great Plains and NAV)
+ TWIC CARD
Job Type
This is a Contract-to-Hire position with a duration of 6 Month(s).
Work Site
This is a fully on-site position in White Plains, New York.
Work Environment
- Fully in office
- 8:30am to 5pm
- Attached to the manufacturing plant but in the corporate section
- 2001 the person for their location
- Role will report directly to the Accounting Manager
- 3 person team (Accounting Manager, Accountant & this role)
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
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