Sr. Administrative Assistant / Ophthalmology

NATIONAL LEADERS IN PEDIATRIC CARE
Ranked among the top 10 pediatric hospitals in the nation, Children's Hospital Los Angeles (CHLA) provides the best care for kids in California.

Here world-class experts in medicine, education and research work together to deliver family-centered care half a million times each year. From primary to complex critical care, more than 350 programs and services are offered, each one specially designed for children.

The CHLA of the future is brighter than can be imagined. Investments in technology, research and innovation will create care that is personal, convenient and empowering. Our scientists will work with clinical experts to take laboratory discoveries and create treatments that are a perfect match for every patient. And together, CHLA team members will turn health care into health transformation.

Join a hospital where the work you do will matter-to you, to your colleagues, and above all, to our patients and families. The work will be challenging, but always rewarding.

It's Work That Matters.

Overview

Position Summary: The Senior Administrative Assistant provides an advanced level of administrative support to various executives with complex organizational responsibilities, including heavy calendar management, scheduling travel and arranging meetings. The level of support requires a good understanding of the executives' organization, along with the business knowledge to communicate and work effectively with the executive's organization and clients. Administrative duties for the residency and fellowship programs, as well as a constant stream of observers (which require onboarding).

Key Responsibilities:

• Day-to-day administrative operations such as call schedule management, meeting scheduling, incoming phone/fax management, financial reimbursements, and ordering supplies/equipment.
• Composing high-level emails and letters with minimal information, ensuring proper use of English grammar (e.g., your/you're, their/there/they're).
• Thorough knowledge of Outlook, including cc/bcc protocols.

Minimum Experience: 3+ year's professional office experience.

• Advanced secretarial and administrative experience required.
• Meeting and event planning support preferred.
• Understanding of basic bookkeeping and budgets is preferred.
• Ability to work within deadlines and time constraints using proven methods (e.g., post-its, calendar reminders, lists).
• An outside-the-box thinker with the ability to conduct independent research via the Internet before asking for assistance (e.g., problem solver).
• Ability to work independently with minimal oversight. Candidate must feel comfortable asking for help if they don't understand divisional protocols or procedures.
• Knowledge of Ophthalmology terms is not required; however, the ability to research via the Internet and retain knowledge is preferred.

Minimum Education: High school graduate. Bachelor's preferred.

Pay Scale Information

$46,800.00-$80,850.00

CHLA values the contribution each Team Member brings to our organization. Final determination of a successful candidate's starting pay will vary based on a number of factors, including, but not limited to education and experience within the job or the industry. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. Additional pay may be determined for those candidates that exceed these specified qualifications and requirements. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. CHLA looks forward to introducing you to our world-class organization where we create hope and build healthier futures.

Children's Hospital Los Angeles (CHLA) is a leader in pediatric and adolescent health both here and across the globe. As a premier Magnet teaching hospital, you'll find an environment that's alive with learning, rooted in care and compassion, and home to thought leadership and unwavering support. CHLA is dedicated to creating hope and building healthier futures - for our patients, as well as for you and your career!

CHLA has been affiliated with the Keck School of Medicine of the University of Southern California since 1932.

At Children's Hospital Los Angeles, our work matters. And so do each and every one of our valued team members. CHLA is an Equal Employment Opportunity employer. We consider qualified applicants for all positions without regard to race, color, religion, creed, national origin, sex, gender identity, age, physical or mental disability, sexual orientation, marital status, veteran or military status, genetic information or any other legally protected basis under federal, state or local laws, regulations or ordinances. We will also consider for employment qualified applicants with criminal history, in a manner consistent with the requirements of state and local laws, including the LA City Fair Chance Ordinance and SF Fair Chance Ordinance.

Qualified Applicants with disabilities are entitled to reasonable accommodation under the California Fair Employment and Housing Act and the Americans with Disabilities Act. Please contact CHLA Human Resources if you need assistance completing the application process.

Diversity inspires innovation. Our experiences, perspectives and backgrounds allow us to better serve our patients and create a strong community at CHLA.

Ophthalmology