Business Operations Specialist

Requisiton Details

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GENERAL REQUISITION INFORMATION

EEO Statement:

The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its education programs or activities, including admissions and employment. The University prohibits any form of retaliation taken against anyone for reporting discrimination, harassment, or retaliation for otherwise engaging in protected activity. Read the full statement.

Job Title
Business Operations Specialist

Job Grade
AB22S

Division
Business and Finance

College/Dept
Public Safety

Department
Security

Requisition Number
2024-00255

FTE (full-time equivalency)
100

Work Schedule
Typically M-F, 8a-4:30p

Does the position provide the opportunity to work Remotely/Telecommuting?
Yes - partial remote/telecommute opportunity

Appointment Term
12- 12/12 months

Is this position essential personnel according to the inclement weather policy?
No

Pay Information
57,900 - 86,900

Pay Schedule
Annually

FLSA Designation
Exempt

Position Summary

Under general supervision of the Public Safety Business Manager, supports all business aspects of the UNPPSD to include processing/submitting AP payments, expense report submissions, and reconciling accounts in compliance with legal and University guidelines. Performs various accounting duties including account reconciliations, capital asset verifications, journal entries, and other accounting duties as assigned. Implements policy and standards related to purchasing and expense processing (AR, p-card, travel) processes for the UNPPSD. Performs a wide variety of routine and non-routine tasks/projects to include analysis of financial data; reviewing, documenting, and improving processes; extracting, organizing and analyzing financial data from various databases; and creating a variety of reports, including budget reviews for UNO/UNMC/NM. Consults/collaborates with campus business and budget partners, serving as the primary liaison between UNPPSD and the AP function for UNO, UNMC, and NM campuses.

Job Duties

Responsibility Area:
Process Invoices for Goods/Services Received

Duties:

Process invoices for goods or services received, ensuring that proper approvals are obtained prior to processing invoice for payment.

Percentage Of Time
20

Essential Function:
Yes

Responsibility Area:
Process Department Expense Report Submissions

Duties:

Process department expense report submissions ensuring that all transactions are in compliance with State of Nebraska and/or Board of Regent statutes/guidelines.

Percentage Of Time
20

Essential Function:
Yes

Responsibility Area:
Account Reconciliations & Financial Analysis

Duties:

Perform various account reconciliations and process weekly payroll for all hourly LEOs and CSOs assigned to UNPPSD cost centers. Perform financial analysis on various expense items to help identify significant variances and to help seek opportunities to reduce expenditures without sacrificing quality of service or delivery of product.

Percentage Of Time
20

Essential Function:
Yes

Responsibility Area:
Process Monthly Invoices for Services

Duties:

Process Monthly invoices for services rendered by Public Safety personnel. Verify payments are received and verify through regular assessments of AR processes of where we need to review current financial or personnel processes.

Percentage Of Time
15

Essential Function:
Yes

Responsibility Area:
Manage Travel

Duties:

Manage travel needs and process trips as requested by delegates within Public Safety.

Percentage Of Time
10

Essential Function:
No

Responsibility Area:
Meetings, Trainings, & Seminars

Duties:

Attend various meetings, trainings, and seminars and/or help to coordinate attendance at various trainings/meetings with appropriate end-users within the Public Safety department

Percentage Of Time
5

Essential Function:
No

Responsibility Area:
Support HR Duties

Duties:

Provide support to the UNPPSD personnel HR duties as assigned.

Percentage Of Time
5

Essential Function:
No

Responsibility Area:
Other Duties

Duties:

Other miscellaneous duties as assigned.

Percentage Of Time
5

Essential Function:
No

Required and Preferred Qualifications

Required Education

Associate's degree

Required Experience

One year related financial accounting or other data analysis/reporting experience. Experience and working knowledge of Microsoft suite of office products (Excel, Word, PowerPoint).

An equivalent combination of education and experience may be considered.

Required License/Certification

Required Additional Qualifications:

Preferred Education

Bachelor's degree

Preferred Experience

Three years of experience in similar financially focused position. Experience working with SAP.

Preferred License/Certification

Preferred Additional Qualifications:

Compliance Requirements

Credit Check
Yes

Motor Vehicle Licensing Validity Check
No

Pre-employment Physical Request and Assessment
No

Drug Screen
No