Office Manager

Job Highlights

Using AI ⚡ to summarize the original job post

Responsibilities

• Coordinate all office service personnel including mailroom, telephone receptionist, custodial, and security.
• Oversees the purchasing of office supplies and equipment.
• Supervises clerical staff engaged in operating the switchboard & sorting & distributing the incoming mail and outgoing mail.
• Oversees the day-to-day operations of the Brooklyn telephone's equipment.
• Ensures that all office equipment is in proper working condition and notifies the repair service when necessary.
• Maintains the office supplies and keeps a running inventory of all supplies on hand.
• Distributes metro cards to clients and reconciles it each week to Account Payable.
• Disburses petty cash as needed and reconciles it monthly to Account Payable.
• Assigns FT Drivers to meet transportation needs, assigns cars and or other transportation as needed.
• Verify return of vehicle and driver checklist is accurate.
• Provide assistance with special arrangements for the conference room.
• Schedules work and supervises the maintenance staff.
• Supervises security personnel to ensure that safety codes and conditions are adhered to.
• Provide direct supervision to the switchboard operators.
• Undertakes any responsibility which may be assigned by the Director of Building Grounds and Transportation.

Qualifications

Required

• Comprehensive knowledge of general office terminology, procedures, and equipment.
• Thorough knowledge of the principles of office management and supervision.
• Thorough knowledge of standard records maintenance practices.
• Ability to plan, organize and direct subordinate personnel.
• Good knowledge of effective supervisory methods and techniques.
• Ability to estimate labor, time, and materials and to keep accurate records.

Preferred

• A Bachelor's Degree in Business Administration.