Program Specialist, Institute for Leadership Excellence

Scheduled Hours
40

Position Summary
Coordinate program activities associated with the Institute for Leadership Excellence cohort-based leadership programs. This includes creating, organizing and supporting events and program activities, drafting program communications and responding to participant questions and needs, creating and maintaining program outcome reporting tools and metrics, and providing overall support in creating a high-quality, community-focused learning environment.

Job Description

Primary Duties & Responsibilities:

• Plan, coordinate and execute leadership development programs and ILE cohort programs, including coordinating events and meetings, communications with attendees and speakers, drafting and maintaining program materials, managing program content calendar, scheduling, etc.
• Support planning, coordination and execution of ILE program recruitment, selection, and retention process, including drafting materials and marketing, preparing timelines and schedules, coordinating with selection committee, preparing communications, and maintaining participant data and roster.
• Coordinate communication plan in partnership with HR Communications Manager to draft and post external and internal messaging in support of ILE.
• Spearhead and execute alumni engagement strategy.
• Reporting and metrics: Pull survey results, report insights from collected data, update metrics, manage attendance and participation data, etc.
• Provide support to other administrative members of LLOD team.
• Perform other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment
• Ability to move to on and off-campus locations

Physical Effort

• Typically working at a desk or table
• Repetitive wrist, hand or finger movement.

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:
Bachelor's degree or combination of education and/or experience may substitute for minimum education.

Certifications:
No specific certification is required for this position.

Work Experience:
No specific work experience is required for this position.

Skills:
Not Applicable

Driver's License:
A driver's license is not required for this position.

More About This Job

Required Qualifications

• Three years of experience in program/project coordination or event planning, ideally in human resources training, higher education, or learning and development services and activities.

Preferred Qualifications

• Certifications in leadership development areas.
• Professional experience in a university setting.

Preferred Qualifications

Education:
No additional education beyond what is stated in the Required Qualifications section.

Certifications:
Associate Professional in Talent Development (APTD) - American Society for Training and Development (ASTD), Certified Professional (SHRM-CP) - Society for Human Resource Management, Senior Certified Professional (SHRM-SCP) - Society for Human Resource Management

Work Experience:
Relevant Experience (3 Years)

Skills:
Continuous Improvement Approach, Data Analysis, Detail-Oriented, Event Planning, HR Reporting, Human Resources (HR), Human Resources Training, Leadership Development Programs, Leadership Training and Development, Learning Management, Learning Management Systems (LMS), Learning Metrics, Microsoft Office, monday.com Platform, Oral Communications, Program Coordination, Program Evaluations, Time Management, Training and Development, Training and Education, Workday Learning, Working Independently, Written Communication

Grade
G10-H

Salary Range
$25.47 - $39.49 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.