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Manager, Accounts Payable
OmniTRAX • Denver, CO 80201 • Posted 8 days ago
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In-person • Full-time • $99,879/yr • Mid Level Manager
Job Highlights
Using AI ⚡ to summarize the original job post
The Accounts Payable Manager at OmniTRAX manages the company's accounts payable process, implementing best practices into the Purchase to Pay process. This role involves directing the accounts payable team, ensuring accuracy and adherence to company policies, and working closely with the Treasury Department on cash forecasting and flow analysis. The position requires a strong leadership and mentoring approach to develop a high-performance team, with a focus on safety, honesty, ownership, respect, and teamwork.
Responsibilities
- Direct and control Accounts Payable workflows and functions
- Develop, document, and maintain policies and procedures using best practices and following GAAP principles; create training for AP and throughout organization on AP policies and procedures
- Maintain internal controls and mitigate risks
- Develop, implement, and monitor metrics; identify and implement continuous improvement processes
- Establish and monitor KPIs to evaluate staff productivity and accuracy
- Experience with a third-party process to pay platform, e.g., Avid, Medius
- Oversees all disbursements including checks, wires, ACH, and account transfers
- Ensure all wires, ACH, and transfers are posted timely
- Administer and manage the online employee expense reporting system: Concur
- Manage AP activities related to month end general ledger close, including AP cash reconciliations
- Create and timely file tax form 1099 with the Internal Revenue Service for all applicable vendors
- Ensure accurate and timely processing of vendor payments for all OmniTRAX and its managed affiliates
- Work closely with Treasury Department as it relates to cash forecast and cash flow analysis
- Provide data and assistance for quarterly reviews and annual audit
- Analyze business process trends, emerging processes, and technology enablers; propose solutions to drive efficient processes and performance
- Stay apprised of accounts payable best practices
- Perform other duties and projects as assigned
Qualifications
Required
- Bachelor's Degree in Accounting, Finance, or related field
- 5+ years' related supervisory experience in a shared services environment
- Strong leadership and mentoring skills
- High attention to detail and accuracy
- Driven to deliver results and meet or exceed department and company goals
- Excellent organization and planning skills
- Working experience of AP systems, workflows, banking institution requirements, federal and state government agency reporting requirements and familiarity with larger ERP systems
- Strong analytical and problem-solving skills
- Working knowledge of accounting policies and procedures including accrual accounting, internal controls and basic knowledge of GAAP, G/L and SOX
- Project management and process improvement experience
- Excellent verbal and written communication skills
- Intermediate computer skills in Microsoft Office Suite; advanced Excel experience
- Professional integrity, accountability, and confidentiality
- Ability to work in a fast-paced, collaborative environment
Preferred
- Previous experience in Rail Transportation, Supply Chain Logistics, Manufacturing and/or Oil and Gas industries
- NetSuite experience
- Large or public company experience
Full Job Description
POSITION SUMMARY
The Accounts Payable Manager manages the company accounts payable process and functions in a professional and knowledgeable manner and implements best practices into the Purchase to Pay process. Directs and oversees the daily management of the accounts payable team and processes associated with payment of invoices, ensure accuracy of the entire process related to: vendor payment, invoices and payment of invoices, and communication with vendors. Ensures company policies and procedures are adhered to.
The Accounts Payable Manager demonstrates and adheres to the company values of safety, honesty, ownership, respect, and teamwork to ensure a successful partnership with customers and employees that results in OmniTRAX's continued success.
ESSENTIAL RESPONSIBILITIES
OTHER DUTIES
SUPERVISORY RESPONSIBILITIES
REQUIRED QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES
REQUIRED CERTIFICATIONS AND LICENSES
PREFERRED QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES
PREFERRED CERTIFICATIONS AND LICENSES
WORK ENVIRONMENT
TRAVEL
COMPENSATION
PHYSICAL REQUIREMENTS
Physical Requirements
% of Work Time
Remain in a seated position
80%
Speak and hear clearly
100%
Lift office products and supplies, up to 20 lbs.
20%
Stoop, kneel, bend and reach
10%
Dexterity to write and manipulate keyboard and mouse
100%
We are proud to be an EEO/Veteran/Disability Employer
The Accounts Payable Manager manages the company accounts payable process and functions in a professional and knowledgeable manner and implements best practices into the Purchase to Pay process. Directs and oversees the daily management of the accounts payable team and processes associated with payment of invoices, ensure accuracy of the entire process related to: vendor payment, invoices and payment of invoices, and communication with vendors. Ensures company policies and procedures are adhered to.
The Accounts Payable Manager demonstrates and adheres to the company values of safety, honesty, ownership, respect, and teamwork to ensure a successful partnership with customers and employees that results in OmniTRAX's continued success.
ESSENTIAL RESPONSIBILITIES
- Direct and control Accounts Payable workflows and functions
- Develop, document, and maintain appropriate policies and procedures utilizing best practices and following GAAP principles; create training for AP and throughout organization on AP policies and procedures
- Maintain internal controls and mitigate risks
- Develop, implement, and monitor metrics; identify and implement continuous improvement processes creating greater efficiencies to decrease turnaround times, streamline workflows, ensure customer satisfaction, and meet business goals
- Establish and monitor KPIs to evaluate staff productivity and accuracy; monitor system metrics to ensure optimal effort and volume capacities are met
- Experience working with a third-party process to pay platform, e.g. Avid, Medius
- Oversees all disbursements including checks, wires, ACH, and account transfers
- Ensure all wires, ACH, and transfers are posted timely
- Administer and manage the online employee expense reporting system: Concur
- Manage AP activities related to month end general ledger close, including AP cash reconciliations
- Create and timely file tax form 1099 with the Internal Revenue Service for all applicable vendors
- Ensure accurate and timely processing of vendor payments for all OmniTRAX and its managed affiliates
- Work closely with Treasury Department as it relates to cash forecast and cash flow analysis
- Provide data and assistance for quarterly reviews and annual audit
OTHER DUTIES
- Analyze business process trends, emerging processes, and technology enablers; propose solutions to drive efficient processes and performance
- Stay apprised of accounts payable best practices
- Perform other duties and projects as assigned
SUPERVISORY RESPONSIBILITIES
- Exempt and non-exempt professional employees
- Provide leadership, mentoring and guidance to team with execution of projects; set performance goals, and provide on-going coaching of employees to achieve career objectives, cultivate a high-performance culture; build a leadership pipeline throughout the organization
- Set the example, create, and lead the culture of mutual respect, cooperation and attention to detail for employees to deliver profitable execution on business goals
REQUIRED QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES
- Bachelor's Degree in Accounting, Finance, or related field
- 5+ years' related supervisory experience in a shared services environment
- Strong leadership and mentoring skills to develop a high-performance team
- High attention to detail and accuracy
- Driven to deliver results and meet or exceed department and company goals
- Excellent organization and planning skills; seamlessly coordinate multiple concurrent tasks
- Working experience of AP systems, workflows, banking institution requirements, federal and state government agency reporting requirements and familiarity with larger ERP systems
- Strong analytical and problem-solving skills; think outside the box to develop innovative solutions in a team environment
- Working knowledge of accounting policies and procedures including accrual accounting, internal controls and basic knowledge of GAAP, G/L and SOX
- Project management and process improvement experience
- Excellent verbal and written communication skills; effectively converse with all levels of the company, customers, business associates
- Intermediate computer skills in Microsoft Office Suite; advanced Excel experience
- Professional integrity, accountability, and confidentiality
- Work in fast-paced, collaborative environment
REQUIRED CERTIFICATIONS AND LICENSES
- None
PREFERRED QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES
- Previous experience in Rail Transportation, Supply Chain Logistics, Manufacturing and/or Oil and Gas industries
- NetSuite experience
- Large or public company experience
PREFERRED CERTIFICATIONS AND LICENSES
- None
WORK ENVIRONMENT
- Work in a climate-controlled office and routinely use standard office equipment
TRAVEL
- Minimal, as business requires
COMPENSATION
- Starting Salary: $99,879
- FLSA Status: Exempt, Not Eligible for Overtime
- Eligible for Participation - Annual Discretionary Bonus
PHYSICAL REQUIREMENTS
Physical Requirements
% of Work Time
Remain in a seated position
80%
Speak and hear clearly
100%
Lift office products and supplies, up to 20 lbs.
20%
Stoop, kneel, bend and reach
10%
Dexterity to write and manipulate keyboard and mouse
100%
We are proud to be an EEO/Veteran/Disability Employer
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