Administrative Services Supervisor

Position Summary
Manages the Executives calendar, including scheduling meetings, conference calls, and travel arrangements. Prepares and edits correspondence, reports, and presentations. Coordinates and manages projects, including researching and gathering information

What will your job entail?

• Manage and coordinate all non-production operations at Houston Gessner office
• Supervise, manage, and direct the work of Administrative Assistant/Receptionist, specifically one (1) full-time employee at the Houston Gessner office; includes time keeping, time card approval, hiring/recruiting/interviewing to fill vacancies, addressing work performance, involvement in new hires and terminations as needed, and other managerial duties as necessary
• Participate with offices' management teams on decisions regarding matters of significance affecting the office and/or employees
• Be a resource for the office on company policies and procedures, educating employees on policies and helping them to achieve alignment with policies
• Complete monthly expense reports for Office President through Workday
• Complete HR Manager Pre-Onboarding New Hire and Termination Checklists
• Complete I-9's for new hires
• Maintain Floor Plan
• Review and approve all Quench/coffee and Quill/office and breakroom ms supplies
• Handle, facilitate, and set-up/clean-up catering orders for in house meetings
• Maintain calendar for employee's birthdays and send out greetings to each individual
• Responsible for office security access system for office, maintaining security cards to access office for all employees, specifically lost cards, new or terminated employees, and overall providing for the safety and security of the employees and the property
• Order business cards for employees
• Order envelopes and stationery
• Order marketing supplies including golf attire for client giveaways
• Ensure that all documents and document history are saved on the Z: drive
• Work with Trifecta to change voicemail message for early closures
• Coordinate and schedule office events/parties
• Work with Property Manager reconciling monthly statements against credit, assign parking spaces
• Sponsorships: gather information, approvals, submit, spreadsheet tracking for budget
• Budget: manage costs of Give-a-ways, Carrier and Holiday events, IT Expenses, Charity/Sponsorship events, Season Tickets
• Work directly with the two Office Presidents to handle/coordinate any assignment/projects
• Work with all team members on numerous requests
• Work with newly appointed Social Committee on events: venue selection, food & drink, decorations, giveaways, name badges, agreements and invoices through Workday
• Other duties as assigned by the National Director of Administration and Logistics, Regional Operations Manager, office leadership, or others within reporting relationship including Utilization Report

Ryan Specialty is an Equal Opportunity Employer. We are committed to building and sustaining a diverse workforce throughout the organization. Our vision is an inclusive and equitable workplace where all employees are valued for and evaluated on their performance and contributions. Differences in race, creed, color, religious beliefs, physical or mental capabilities, gender identity or expression, sexual orientation, and many other characteristics bring together varied perspectives and add value to the service we provide our clients, trading partners, and communities. This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms, conditions, and benefits of employment.

How We Support Our Teammates

Ryan Specialty seeks to offer our employees a comprehensive and best-in-class benefits package that helps them - and their family members - achieve their physical, financial, and emotional well-being goals. In addition to paid time off for company holidays, vacation, sick and personal days, Ryan offers paid parental leave, mental health services and more.

The target salary range for this position is $62,000.00 - $81,375.00 annually.

The wage range for this role considers many factors, such as training, transferable skills, work experience, licensure and certification, business needs, and market demands. The pay range is subject to change and may be modified in the future. Full-time roles are eligible for bonuses and benefits. For additional information on Ryan Specialty Total Rewards, visit our website https://benefits.ryansg.com/.

We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation at HR@Ryansg.com

The above is intended to describe this job's general requirements. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.