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Executive Assistant
Piermont Bank • New York, NY 10001 • Posted 9 days ago
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In-person • Full-time • $75,000-$100,000/yr • Senior Level
Job Highlights
Using AI ⚡ to summarize the original job post
Piermont Bank is seeking an Executive Assistant/Project Manager to support the CEO in scheduling meetings, reviewing documents, prioritizing deliverables, managing communications, organizing documents, and other administrative tasks. This role serves as a liaison between the CEO, clients, and internal partners, playing a primary role in the efficient organization and operation of Piermont Bank.
Responsibilities
- Providing onsite and virtual daily administrative support for CEO including managing/maintaining calendars.
- Working independently to fulfill and anticipate scheduling and workflow needs for the supported executive.
- Assisting in the creation, formatting, and distribution of agendas, PowerPoint presentations, capturing notes, key takeaways, and other materials for both internal and external meetings.
- Coordinating logistics for speaking engagements
- Greeting guests of the supported executives, including business partners, candidates, clients, regulators, and vendors.
- Expense management
- Coordinate and plan Senior Leadership Meetings, all-hands town halls, production pipeline meetings, weekly one-on-ones with the CEO's direct reports, monthly and quarterly meetings with senior executives, the Board of Directors, Regulators (FDIC, DFS), external auditors.
- Scheduling and coordinating agenda and logistics for complex external client and vendor meetings involving executives from multiple organizations, including coordinating catering and room setup needs and being the onsite coordinator for events.
- Supporting the creation of written communications and campaigns, including newsletters, business updates, employee recognition, and other.
- Lead and coordinate projects that are led by the CEO, acting as the point of contact and ensure all projects and responsible parties stay on the outlined timeline.
Qualifications
Required
- Bachelor's Degree or equivalent work experience.
- At least five years of experience in an administrative role in an office environment.
- Direct experience providing one-on-one support to an Executive.
- Excellent organizational skills with keen attention to detail.
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects from start to finish.
- Excellent written and verbal communication skills.
- Advanced proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, and Teams).
- Ability to multitask, prioritize, adapt to change, and work well in an entrepreneurial environment.
- Hard-working and flexible.
Full Job Description
About Us:
Piermont Bank is a tech-enabled digital commercial bank founded in 2019 with a mission of changing the face and pace of banking. It provides an unprecedented experience that blends the best of banking and agile Fintechs. At Piermont, we are purpose-driven, and focused on creating and delivering banking products relevant to today's digital economy. We are the go-to Bank for the fintech ecosystem. For more information, visit www.piermontbank.com.
The Role:
We are seeking an Executive Assistant/Project Manager to be a proactive business partner to our CEO while scheduling meetings, reviewing documents, prioritizing deliverables, managing communications, organizing documents, and other administrative tasks that help the executive(s) perform their job. Serve as a liaison between the CEO, clients, and internal partners. As an Executive Assistant supporting the Founder and CEO, you will be playing a primary role in the efficient organization and operation of Piermont Bank.
Responsibilities:
Qualifications:
The hiring range for this position is $75,000 to $100,000 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's job-related knowledge, skills, and experience, among other factors. A bonus and/or incentives may be provided as part of the compensation package, in addition to the full range of medical, dental, vision, 401k, and other benefits.
Piermont Bank is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, political affiliation, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability or other applicable legally protected characteristics.
Piermont Bank is a tech-enabled digital commercial bank founded in 2019 with a mission of changing the face and pace of banking. It provides an unprecedented experience that blends the best of banking and agile Fintechs. At Piermont, we are purpose-driven, and focused on creating and delivering banking products relevant to today's digital economy. We are the go-to Bank for the fintech ecosystem. For more information, visit www.piermontbank.com.
The Role:
We are seeking an Executive Assistant/Project Manager to be a proactive business partner to our CEO while scheduling meetings, reviewing documents, prioritizing deliverables, managing communications, organizing documents, and other administrative tasks that help the executive(s) perform their job. Serve as a liaison between the CEO, clients, and internal partners. As an Executive Assistant supporting the Founder and CEO, you will be playing a primary role in the efficient organization and operation of Piermont Bank.
Responsibilities:
- Providing onsite and virtual daily administrative support for CEO including:
- Managing/maintaining calendars in a proactive, forward-thinking fashion.
- Work independently to fulfill and anticipate scheduling and workflow needs for the supported executive.
- Assisting in the creation, formatting, and distribution of agendas, PowerPoint presentations, capturing notes, key takeaways, and other materials for both internal and external meetings.
- Coordinating logistics for speaking engagements
- Greeting guests of the supported executives, including business partners, candidates, clients, regulators, and vendors.
- Expense management
- Coordinate and plan Senior Leadership Meetings, all-hands town halls, production pipeline meetings, weekly one-on-ones with the CEO's direct reports, monthly and quarterly meetings with senior executives, the Board of Directors, Regulators (FDIC, DFS), external auditors.
- Scheduling and coordinating agenda and logistics for complex external client and vendor meetings involving executives from multiple organizations, including coordinating catering and room setup needs and being the onsite coordinator for events.
- Supporting the creation of written communications and campaigns, including newsletters, business updates, employee recognition, and other.
- Lead and coordinate projects that are led by the CEO, acting as the point of contact and ensure all projects and responsible parties stay on the outlined timeline.
Qualifications:
- Bachelor's Degree or equivalent work experience.
- At least five years of experience in an administrative role in an office environment.
- Direct experience providing one-on-one support to an Executive.
- Excellent organizational skills with keen attention to detail.
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects from start to finish.
- Excellent written and verbal communication skills.
- Advanced proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, and Teams).
- Ability to multitask, prioritize, adapt to change, and work well in an entrepreneurial environment.
- Hard-working and flexible.
The hiring range for this position is $75,000 to $100,000 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's job-related knowledge, skills, and experience, among other factors. A bonus and/or incentives may be provided as part of the compensation package, in addition to the full range of medical, dental, vision, 401k, and other benefits.
Piermont Bank is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, political affiliation, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability or other applicable legally protected characteristics.
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