Administrative Assistant

Title: Human Resources Assistant

Location: New York, NY (HYBRID)

Salary: $50k - $60k

International Conglomerate is seeking a Human Resources Assistant to join their team!

RESPONSIBILITIES

General HR Support

• Responsible for maintaining updated employee Personnel and Confidential Files. Maintain complete electronic employee personnel files, records, and other employee documentation.

• Maintain Holiday Lists for SCA, Subs, and other countries on Eagle Intranet.

• Responsible for generating monthly e-Learning Lists including monthly New Hire/Termination & Headcount for Accounting and IT Dept.

• Process pre-employment background checks as necessary.

• Process Employee Code Applications, Concur/Corporate Card Applications, and MDM Customer/Vendor Applications.

• Respond to Employment and Income Verification requests

• Register Employee Banking information in SAP.

• Process Employee Anniversary Report.

• Maintain employee job description records

Expatriate Staff

• Process Company Loans and Security Deposit loans for expatriates

• Assist in annual tax return process by requesting and depositing tax return payments, and processing Expatriate Due to /From payments.

• Responsible for processing quarterly Expatriate & Dependent Visa, Passport, and I-94 Report.

• Responsible for updating ADP Workforce now system with relevant data about our expatriate population and their dependents (visa expiry, I94, passport validity, etc)

Payroll & Benefits Support

• Support employee Time and Attendance System administration

• Maintain updated Kronos manual and quick reference guide.

• Provide employee HR systems support such as user creation and assisting employee’s with HRIS use and troubleshooting as needed.

• Process Manual Checks/ACH Payment.

• Assist with for password resets for Payroll system and Time and Attendance systems as needed

• Assist with Benefits Meetings, including Open Enrollment, committee meetings, information sessions, health fairs.

• Support Open Enrollment and benefits administration pertaining to company

• Support Affordable Care Act Reporting for company and all subsidiaries and affiliates in control group.

• Support Equal Employment Opportunity Commission annual submission process

• Support the administration of the 401(k) Plans for company.

• Administer and ensure accurate and timely funding of 401K, HSA, FSA, and processing of associated intercompany transactions.

• Process enrollments and terminations for COBRA through vendor partner

Accounting Administration/Support

• Process general ledger entries related to payroll and benefits at regular frequency.

• Administer Accounts Payable for the Human Resources and General Affairs departments.

QUALIFICATIONS

• B.A./B.S. desirable but not required.

• Minimum 3-5 years of administrative support experience.

• Proficient in Japanese.

• High proficiency with MS Excel is an absolute must

• Basic knowledge of employee benefits is preferred

• Proficiency in SAP, Concur, Microsoft Office products strongly preferred