Payroll Associate

Overview

Job Title: Payroll Associate

Department:Finance

Reports to: Senior Payroll and Benefits Manager

Location:Regional - Candidates anywhere in the US will be considered - West Coast preferred

Status:Full-Time

Salary: $50,000-$55,000

Note that this range is representative of earning potential and actual pay will be based on skills, experience, and/or geographic location.

Who Is Winston?

A leading agency in the retail industry, Winston Retail Solutions not only provides retail merchandising and demo support, but a full suite of services including creative design and marketing, client account training, project management, tailored technical resources, and top-notch client service. Our passionate, talented, and hard-working team is responsible for retail presentations for top fashion, image, and lifestyle brands. As a fun and invigorating organization, we look for employees who are energetic and ready to influence the industry by working with apparel, footwear, and accessories brands. If you're ready to jump into an exciting career in the world of retail, we're ready to work with you!

Job Summary

Reporting to the Senior Payroll and Benefits Manager, the Payroll Associate is responsible for supporting the Payroll and Benefits functions by performing related administrative tasks.

Responsibilities

Job Duties

• Process the hiring of new employees and contractors into the payroll system on a daily/weekly basis.
• Download employee onboarding documents and create personnel folders for all active employees.
• Review on a periodic basis that Worker's Compensation codes in payroll are correct.
• Ensure all new I9 forms are downloaded and saved to the HR shared drive.
• Ongoing maintenance of personnel files and medical files.
• Prepare up-to-date NY and CA pay rate forms (State requirements).
• Provide the IM department with a weekly report of employee and contractor address changes.
• Review ongoing employee change reports and update the appropriate shared information repository.
• Send out benefit e-mails to newly eligible employees, based on pre-established communication cadence.
• Ensure HealthJoy eligibility records match company records with respect to new and terminated employees.
• Act as a back-up when payroll personnel are out of the office.
• All other work-related duties as assigned.

Qualifications

Knowledge, Skills, and Abilities

• Professional, positive demeanor
• Excellent communication, interpersonal, and organizational skills
• Strong independent work ethic and business acumen
• High level of discretion is required to ensure utmost confidentiality is maintained in all matters
• Ability to adjust to change and work independently
• Strong written and verbal communication skills
• Detail-oriented - Accuracy a must
• Ability to quickly adjust focus and accomplish newly prioritized tasks as needed
• Ability to closely follow instructions and procedures, and make good decisions on a timely basis

Education and Experience

• AS/AA Degree in Finance, Economics, Accounting, and/or HR
• 1-3 years of administrative experience
• Experience with Paychex, Paylocity and other payroll/HRIS systems a plus
• Experience with Microsoft 365 suite of applications

What's In It For You? (Benefits)

• Health Insurance (medical, dental, vision)
• 401k
• Employee Discount program
• Wellness program
• Pet Insurance

At Winston, we are ALL IN!

At Winston, our strength comes from an abundance of some of the most diverse talent in the market and our distinctive skill sets. We revel in our uniqueness. We welcome change that makes us stronger. Our goal is to make everyone within the Winston community know that they are valued, respected, and heard every day. This also applies to our talented applicants, and we are proud of the fact that we are an equal opportunity employer. All qualified applicants are considered for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by federal, state, or local law. Winston Retail is also committed to compliance with all fair employment practices regarding citizenship and immigration status.