Receptionist

Job Highlights

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Responsibilities

• Operates main switchboard.
• Determines purpose of calls and forwards calls to appropriate associate or department.
• Provides callers with information such as company address, directions, phone/fax numbers, website details, and any other personnel/department/company related information.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Receives and distributes all incoming packages (FedEx, UPS, DHL, etc.) by emailing the recipient.
• Maintains phone extension, home address and birthday chart lists.
• Sends birthday announcements.
• Tidy and maintain the reception area and upstairs bar area. Run upstairs dishwasher as needed.
• Reports any issues to Manager, Housekeeping, and Maintenance as needed.
• Turns Golf Simulator on and off, plus lighting in Reception.
• Delivers daily newspapers to CEO's office.
• Provides general administrative and clerical support and assist other departments with miscellaneous tasks as needed.
• Requests access passes for temps and permanent Employees, log onto spreadsheet. Return passes to Security when employee leaves or request deactivation and replacement if lost. Keep spreadsheet up to date.
• Coordinates and sorts company mail.
• Ensures outgoing mail and packages are collected and update daily FedEx tracking sheet.
• Books meeting rooms and company cars as needed.
• Coordinates large deliveries/pickups as needed by Design, IT etc.
• Coordinates executive expense reports.

Qualifications

Required

• High school diploma or general education degree.
• Six months to a year of related experience and/or training, or equivalent combination of education and experience.
• Ability to read and speak English.
• Computer literate.

Preferred

• Bilingual (Spanish).