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Mailroom Coordinator I
Canon USA & Affiliates • Warrenville, IL 60555 • Posted 4 days ago
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In-person • Part-time • Entry Level
Job Highlights
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The Mailroom Coordinator I at Canon USA & Affiliates is responsible for handling all mail, packages, and interoffice correspondence under general supervision. This includes receiving, sorting, delivering mail and packages, wrapping, sealing, weighing, and dispatching outgoing mail, and maintaining inventory of copy supplies. The role also involves minor maintenance of photocopy machines, operating fax machines, and potentially providing reception work.
Responsibilities
- Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames
- Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations
- Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
- Package and process outgoing overnight items to meet client and vendor deadlines. Deliver incoming overnight packages within established time frames
- Log outgoing and incoming items as required and review for accuracy/completeness
- Organize and distribute supplies to client employees. Verify and log orders upon delivery. Monitor inventory of copy supplies
- Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc
- Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs
- May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings
- Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles
- Prepare monthly production and volume reports to measure productivity and prepare billing charges
- May perform any of the following functions at the direction of the Site Manager: set up and maintain client's kitchen areas and conference rooms, order food and make coffee, provide reception work such as answering telephones, taking messages and greeting visitors, move boxes, supplies or furniture; replace light bulbs, may be requested to perform document scanning, prepare outgoing items for shipping
Qualifications
Required
- High school Diploma or equivalent
- Some computer skills preferred
- Ability to perform, or readily learn how to perform, routine functions of most of the various equipment & systems (fax, scanner, metering, stamping tracking systems, photocopying, color copying, etc.)
- Excellent customer service, professional attitude and appearance are a must
- Ability to work overtime & meet deadlines
About Canon USA & Affiliates
Canon Inc. is a multinational corporation based in Tokyo, Japan, specializing in imaging and optical products. The company offers a wide range of products including cameras, printers, medical equipment, and semiconductor fabrication equipment. Canon maintains a strong global presence and is known for its innovation and customer satisfaction.
Full Job Description
**Overview**
Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsible for the handling, routing, pick-up and delivery activities of mail operation and the assignment & participation of tasks involving all other assigned activities
**Responsibilities**
**MAIL/PACKAGES/POUCHES**
+ Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames
+ Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations
+ Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
+ Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Deliver incoming overnight packages within established time frames
+ Log outgoing and incoming items as required and review for accuracy/completeness
**SUPPLIES/COPYING/FAXING**
+ Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)
+ Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc
+ Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs
+ May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings
+ Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, input facsimile data into computer for client charge back. Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary
+ Prepare monthly production and volume reports in order to measure productivity and prepare billing charges
**May possibly perform any of the following functions at the direction of the Site Manager:**
+ Set up and maintain client's kitchen areas and conference rooms, order food and make coffee
+ Provide reception work such as answering telephones, taking messages and greeting visitors
+ Move boxes, supplies or furniture; replace light bulbs
+ May be requested to perform document scanning
+ Prepare outgoing items for shipping
+ Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site
**Qualifications**
+ High school Diploma or equivalent
+ Some computer skills preferred
+ Ability to perform, or readily learn how to perform, routine functions of most of the various equipment & systems (fax, scanner, metering, stamping tracking systems, photocopying, color copying, etc.)
+ Excellent customer service, professional attitude and appearance are a must
+ Ability to work overtime & meet deadlines
**PHYSICAL DEMANDS**
+ Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing
+ May lift and/or move up to 50 lbs
**What We Offer:**
+ Competitive pay & benefits!
+ Comprehensive training and development programs that prepare employees to advance from within.
+ A company focused on creating a positive work and client environment.
+ Employee discounts on entertainment, products, and services nationwide!
**_Come Join Our Team!_**
**Job Locations** _US-IL-Warrenville_
**Posted Date** _4 days ago_ _(9/16/2024 12:29 PM)_
**_Requisition ID_** _2024-18527_ **_\# of Openings_** _1_ **_Category (Portal Searching)_** _Customer Service/Support_ **_Position Type (Portal Searching)_** _Regular Part-Time_
Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsible for the handling, routing, pick-up and delivery activities of mail operation and the assignment & participation of tasks involving all other assigned activities
**Responsibilities**
**MAIL/PACKAGES/POUCHES**
+ Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames
+ Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations
+ Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
+ Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Deliver incoming overnight packages within established time frames
+ Log outgoing and incoming items as required and review for accuracy/completeness
**SUPPLIES/COPYING/FAXING**
+ Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)
+ Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc
+ Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs
+ May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings
+ Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, input facsimile data into computer for client charge back. Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary
+ Prepare monthly production and volume reports in order to measure productivity and prepare billing charges
**May possibly perform any of the following functions at the direction of the Site Manager:**
+ Set up and maintain client's kitchen areas and conference rooms, order food and make coffee
+ Provide reception work such as answering telephones, taking messages and greeting visitors
+ Move boxes, supplies or furniture; replace light bulbs
+ May be requested to perform document scanning
+ Prepare outgoing items for shipping
+ Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site
**Qualifications**
+ High school Diploma or equivalent
+ Some computer skills preferred
+ Ability to perform, or readily learn how to perform, routine functions of most of the various equipment & systems (fax, scanner, metering, stamping tracking systems, photocopying, color copying, etc.)
+ Excellent customer service, professional attitude and appearance are a must
+ Ability to work overtime & meet deadlines
**PHYSICAL DEMANDS**
+ Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing
+ May lift and/or move up to 50 lbs
**What We Offer:**
+ Competitive pay & benefits!
+ Comprehensive training and development programs that prepare employees to advance from within.
+ A company focused on creating a positive work and client environment.
+ Employee discounts on entertainment, products, and services nationwide!
**_Come Join Our Team!_**
**Job Locations** _US-IL-Warrenville_
**Posted Date** _4 days ago_ _(9/16/2024 12:29 PM)_
**_Requisition ID_** _2024-18527_ **_\# of Openings_** _1_ **_Category (Portal Searching)_** _Customer Service/Support_ **_Position Type (Portal Searching)_** _Regular Part-Time_
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