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Buyer 2
State of Minnesota • Roseville, MN 55126 • Posted 4 days ago
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Hybrid • Full-time • $26.04-$37.98/hr • Mid Level
Job Highlights
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The Buyer 2 at the State of Minnesota's Minnesota State Lottery will be responsible for purchasing commodities and services in a specialized procurement activity. This role involves developing and maintaining a purchasing system, serving as a consultant to Lottery staff, maintaining records and files on purchases, and ensuring contract compliance. The position requires a blend of professional or technical/administrative experience in purchasing, with a focus on working in a governmental or business environment.
Responsibilities
- Develop, implement, and maintain a Lottery-wide purchasing system in accordance with State of Minnesota procedures.
- Establish a system for constant updating of products and maintain adequate procedures to ensure the Lottery is supplied with quality products within budget limitations.
- Serve as a consultant resource to Lottery staff in writing and developing purchase requests, obtaining detailed requirements from staff to write requests for solicitations and purchase specifications.
- Inform of delivery time requirements, product availability, and service considerations.
- Maintain records and files on all purchases, invoices, and vehicle maintenance to maintain a retrievable system of purchase orders and requisitions necessary to aid in the validation of Purchase Department processes.
Qualifications
Required
- One (1) year of professional level experience OR three (3) years technical/administrative experience in purchasing, developing/evaluating purchase request specifications, soliciting quote/bid requests, reviewing/evaluating solicitation responses, and issuing purchase orders and contracts in a governmental or business environment.
- Must currently have or will obtain Authority for Local Purchase (ALP) $25K certification within 3 months of hire and $50k certification within 2 years of hire.
- Experience working with automated requisition/purchase order systems.
- Experience preparing and managing the Request for Proposals/Bids/Quotes/Information process.
- Experience evaluating and negotiating contracts.
- Knowledge and experience with Adobe Acrobat DC Pro and Microsoft Office Suite, specifically Outlook, Teams, Word, Excel, Access, and PowerPoint.
- Ability to communicate effectively with individuals with a wider range of backgrounds, who do not share the same culture, ethnicity, language, or other common experiences.
Preferred
- Knowledge of State of Minnesota procurement policies and procedures.
- Knowledge and experience in sourcing products and services that include vendor management.
- Experience with SWIFT and JD Edwards Oracle-based accounting systems.
- Knowledge and experience in Smartsheet and One Drive platform.
- Experience with maintaining vehicle maintenance and telematics system.
About State of Minnesota
Minnesota.gov is the official website for the State of Minnesota, offering a wide range of products and services to residents. It provides access to government information, business resources, education, healthcare, transportation, and online government services for tasks like renewing licenses and paying taxes.
Full Job Description
**Working Title** : **Buyer**
**Job Class: Buyer 2**
**Agency: Minnesota State Lottery**
+ **Job ID:** 80219
+ **Location:** Roseville
+ **Telework Eligible:** Yes (Partial)
+ **Full/Part Time:** Full-Time
+ **Regular/Temporary:** Unlimited
+ **Who May Apply:** Open to all qualified job seekers
+ **Date Posted:** 09/16/2024
+ **Closing Date:** 09/26/2024
+ **Hiring Agency/Seniority Unit:** Minnesota State Lottery/Lottery-MAPE
+ **Division/Unit:** Contracts/Purchasing
+ **Work Shift:** Day
+ **Work Hours:** 8:00 a.m.- 4:30 p.m.
+ **Days of Work:** Monday - Friday
+ **Travel Required:** Limited Travel
+ **Salary Range:** $26.04 - $37.98 / hourly; $54,372 - $79,302 / annually
+ **Classified Status:** Classified
+ **Bargaining Unit:** MAPE
+ **FLSA:** Non-Exempt
+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) **:** Yes
**The work you'll do is more than just a job.**
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Buyer 2 will purchase commodities and services in a specialized procurement activity. Incumbent assigned to this area is responsible for printing, goods, software, commodities, and services required for use by the Lottery; for renewal of all existing contracts and prepares solicitation requests, ensures that the terms of the contract are met, and provides assistance with contract administration functions.
Duties Include:
+ Develop, implement, and maintain a Lottery-wide purchasing system in accordance with State of Minnesota procedures.Establishasystemforconstantupdatingofproductsandmaintainadequateproceduressothatthe Lottery is supplied with quality products within budget limitations.
+ ServeasaconsultativeresourcetoLotterystaffinwritinganddevelopingpurchaserequests,toobtaindetailed requirements from staff to write requests for solicitations and purchase specifications; to inform of delivery time requirements, product availability and service considerations.
+ Maintainrecordsandfilesonallpurchases,invoices,andvehiclemaintenancetomaintainaretrievablesystemof purchase orders and requisitions necessary to aid in the validation of Purchase Department processes.
**Minimum Qualifications**
**_To facilitate proper credit, your resume must clearly describe your experience and skills in the areas listed below_** **_and indicate the beginning and ending month and year for each job held._**
One (1) year of professional level experience OR three (3) years technical/administrative experience in purchasing, developing/evaluating purchase request specifications, soliciting quote/bid requests, reviewing/evaluating solicitation responses, and issuing purchase orders and contracts in a governmental or business environment.
+ Must currently have or will obtain Authority for Local Purchase (ALP) $25K certification within 3 months of hire and $50k certification within 2 years of hire.
+ Experience working with automated requisition/purchase order systems.
+ Experience preparing and managing the Request for Proposals/Bids/Quotes/Information process.
+ Experience evaluating and negotiating contracts.
+ KnowledgeandexperiencewithAdobeAcrobatDC Pro andMicrosoftOfficeSuite,specificallyOutlook, Teams,Word,Excel, Access, and PowerPoint.
+ Abilitytocommunicateeffectivelywithindividualswithawiderangeofbackgrounds,whodonotshareyoursame culture, ethnicity, language, or other common experiences.
**_**_** **_NOTE:_** **_A_** **_Bachelor's_** **_degree_** **_in_** **_Business,_** **_Finance,_** **_Accounting_** **_or_** **_a_** **_related_** **_field_** **_may_** **_be_** **_substituted_** **_for_** **_one_** **_year_** **_of experience or a related Associate's substitute for six months._**
**_(*_**
**Preferred Qualifications**
+ Knowledge of State of Minnesota procurement policies and procedures.
+ Knowledge and experienceinsourcingproductsandservicesthatincludevendormanagement.
+ Experience with SWIFT and JD Edwards Oracle-based accounting systems.
+ Knowledge and experience in Smartsheet and One Drive platform.
+ Experience with maintaining vehiclemaintenance and telematics system.
**Physical Requirements**
Requires occasionally lifting and carrying articles such as file boxes.
**Additional Requirements**
This position requires successful completion of the following:
The Minnesota State Lottery will conduct a criminal background check and fingerprint check at the time of job offer for all prospective new employees.
The Minnesota State Lottery cannot hire any person who's been convicted of a felony or a crime involving fraud or misrepresentation within five years of employment or who's ever been convicted of a gambling-related offense.
In addition, the Minnesota State Lottery will perform the following background checks:
+ Employment Reference Checks (includes review of personnel file for current and former State of Minnesota employees)
+ SEMA4 Records Check (for current and former State of Minnesota employees)
+ Driver's License Records Verification
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
**Job Class: Buyer 2**
**Agency: Minnesota State Lottery**
+ **Job ID:** 80219
+ **Location:** Roseville
+ **Telework Eligible:** Yes (Partial)
+ **Full/Part Time:** Full-Time
+ **Regular/Temporary:** Unlimited
+ **Who May Apply:** Open to all qualified job seekers
+ **Date Posted:** 09/16/2024
+ **Closing Date:** 09/26/2024
+ **Hiring Agency/Seniority Unit:** Minnesota State Lottery/Lottery-MAPE
+ **Division/Unit:** Contracts/Purchasing
+ **Work Shift:** Day
+ **Work Hours:** 8:00 a.m.- 4:30 p.m.
+ **Days of Work:** Monday - Friday
+ **Travel Required:** Limited Travel
+ **Salary Range:** $26.04 - $37.98 / hourly; $54,372 - $79,302 / annually
+ **Classified Status:** Classified
+ **Bargaining Unit:** MAPE
+ **FLSA:** Non-Exempt
+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) **:** Yes
**The work you'll do is more than just a job.**
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Buyer 2 will purchase commodities and services in a specialized procurement activity. Incumbent assigned to this area is responsible for printing, goods, software, commodities, and services required for use by the Lottery; for renewal of all existing contracts and prepares solicitation requests, ensures that the terms of the contract are met, and provides assistance with contract administration functions.
Duties Include:
+ Develop, implement, and maintain a Lottery-wide purchasing system in accordance with State of Minnesota procedures.Establishasystemforconstantupdatingofproductsandmaintainadequateproceduressothatthe Lottery is supplied with quality products within budget limitations.
+ ServeasaconsultativeresourcetoLotterystaffinwritinganddevelopingpurchaserequests,toobtaindetailed requirements from staff to write requests for solicitations and purchase specifications; to inform of delivery time requirements, product availability and service considerations.
+ Maintainrecordsandfilesonallpurchases,invoices,andvehiclemaintenancetomaintainaretrievablesystemof purchase orders and requisitions necessary to aid in the validation of Purchase Department processes.
**Minimum Qualifications**
**_To facilitate proper credit, your resume must clearly describe your experience and skills in the areas listed below_** **_and indicate the beginning and ending month and year for each job held._**
One (1) year of professional level experience OR three (3) years technical/administrative experience in purchasing, developing/evaluating purchase request specifications, soliciting quote/bid requests, reviewing/evaluating solicitation responses, and issuing purchase orders and contracts in a governmental or business environment.
+ Must currently have or will obtain Authority for Local Purchase (ALP) $25K certification within 3 months of hire and $50k certification within 2 years of hire.
+ Experience working with automated requisition/purchase order systems.
+ Experience preparing and managing the Request for Proposals/Bids/Quotes/Information process.
+ Experience evaluating and negotiating contracts.
+ KnowledgeandexperiencewithAdobeAcrobatDC Pro andMicrosoftOfficeSuite,specificallyOutlook, Teams,Word,Excel, Access, and PowerPoint.
+ Abilitytocommunicateeffectivelywithindividualswithawiderangeofbackgrounds,whodonotshareyoursame culture, ethnicity, language, or other common experiences.
**_**_** **_NOTE:_** **_A_** **_Bachelor's_** **_degree_** **_in_** **_Business,_** **_Finance,_** **_Accounting_** **_or_** **_a_** **_related_** **_field_** **_may_** **_be_** **_substituted_** **_for_** **_one_** **_year_** **_of experience or a related Associate's substitute for six months._**
**_(*_**
**Preferred Qualifications**
+ Knowledge of State of Minnesota procurement policies and procedures.
+ Knowledge and experienceinsourcingproductsandservicesthatincludevendormanagement.
+ Experience with SWIFT and JD Edwards Oracle-based accounting systems.
+ Knowledge and experience in Smartsheet and One Drive platform.
+ Experience with maintaining vehiclemaintenance and telematics system.
**Physical Requirements**
Requires occasionally lifting and carrying articles such as file boxes.
**Additional Requirements**
This position requires successful completion of the following:
The Minnesota State Lottery will conduct a criminal background check and fingerprint check at the time of job offer for all prospective new employees.
The Minnesota State Lottery cannot hire any person who's been convicted of a felony or a crime involving fraud or misrepresentation within five years of employment or who's ever been convicted of a gambling-related offense.
In addition, the Minnesota State Lottery will perform the following background checks:
+ Employment Reference Checks (includes review of personnel file for current and former State of Minnesota employees)
+ SEMA4 Records Check (for current and former State of Minnesota employees)
+ Driver's License Records Verification
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
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