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Accounts Payable Administrator (Hybrid)

Barr Engineering Co. • Minneapolis, MN 55401 • Posted 4 days ago

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Hybrid • Full-time • Mid Level

Job Highlights

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The Accounts Payable Administrator at Barr Engineering Co. supports the company's accounts payable and expense report functions, working in a team environment to ensure the timely and efficient processing of vendor invoices and expense reports. This role is suited for someone with strong organizational skills and attention to detail, capable of working in a fast-paced environment with a focus on collaboration, problem ownership, and exceptional client service.

Responsibilities

  • Reviewing, auditing, and processing employee expense reports according to company policy
  • Receiving incoming vendor invoices, routing invoices for approval, and tracking invoices to ensure all invoices are accounted for
  • Reviewing approved invoices, determining company, currency, and general ledger account numbers, applying use tax, and editing final invoices using Adobe
  • Entering vendor invoices into the accounting system through systematic uploads, manual data entry, and electronic data imports
  • Reviewing and entering company credit card activity
  • Coordinating the processing of multiple check runs each week, including printing checks, gathering and matching supporting documentation, and uploading positive pay files to the bank
  • File systems and making copies in the format needed by our billers
  • Assisting with the review of weekly timesheets
  • Acting as a point of contact for internal and external clients for all accounts payable and expense report related issues
  • Willingness to be trained in ancillary functions to increase redundancy on key functions

Qualifications

Required

  • Three years of related experience
  • Working knowledge of at least one accounting software package
  • Knowledge of accounts payable and expense report methods and procedures
  • Demonstrated interpersonal skills and ability to collaborate as part of a team
  • Demonstrated proficiency in Microsoft Office Suite, specifically Excel and Outlook
  • Effective task management skills
  • Exceptional organizational skills and attention to detail
  • Dedication to high-quality client service and prioritization of client needs
  • Exceptional written and oral communication skills
  • Proven problem-solving skills
  • Legal authorization to work in the United States without the need for sponsorship from Barr, now or in the future

Preferred

  • Associate's degree in accounting
  • Experience with Deltek Vantagepoint
  • Proficiency with creating and editing PDFs in Adobe Acrobat
  • Experience working in a multi-company/multi-currency environment
  • Experience working in a paperless environment

Full Job Description

Job Description:

Summary:

The person in this position will support the company's accounts payable and expense report functions, working in a team environment to help ensure the timely and efficient processing of vendor invoices and expense reports. This position is well suited for someone who can demonstrate strong organizational skills and attention to detail in a fast-paced environment where collaboration, ownership of problems, and an exceptional client service is valued.

Responsibilities include:
  • Reviewing, auditing, and processing employee expense reports according to company policy
  • Receiving incoming vendor invoices, routing invoices for approval, and tracking invoices to help ensure all invoices are accounted for
  • Reviewing approved invoices, determining company, currency, and general ledger account numbers, applying use tax, and editing final invoices using Adobe
  • Entering vendor invoices into the accounting system through a combination of systematic uploads, manual data entry, and electronic data imports
  • Reviewing and entering company credit card activity
  • Coordinating the processing of multiple check runs each week, including printing checks, gathering and matching supporting documentation, and uploading positive pay files to the bank
  • File systems and making copies in the format needed by our billers
  • Assisting with the review of weekly timesheets
  • Acting as a point of contact for internal and external clients for all accounts payable and expense report related issues
  • Willingness to be trained in ancillary functions to increase redundancy on key functions

Minimum Qualifications:
  • Three years of related experience
  • Working knowledge of at least one accounting software package
  • Knowledge of accounts payable and expense report methods and procedures
  • Demonstrated interpersonal skills and ability to collaborate as part of a team
  • Demonstrated proficiency in Microsoft Office Suite, specifically Excel and Outlook
  • Effective task management, with the ability to accurately manage a high volume of AP and expense report processing
  • Exceptional organizational skills and attention to detail
  • Dedication to high-quality client service and prioritization of client needs
  • Exceptional written and oral communication skills
  • Proven problem-solving skills to troubleshoot and analyze issues as needed
  • Legal authorization to work in the United States without the need for sponsorship from Barr, now or in the future

Preferred qualifications:

  • Associate's degree in accounting
  • Experience with Deltek Vantagepoint
  • Proficiency with creating and editing PDFs in Adobe Acrobat
  • Experience working in a multi-company/multi-currency environment
  • Experience working in a paperless environment

A hybrid work arrangement may be considered for this position. A hybrid work arrangement refers to splitting time worked between a Barr office and a home office. This position is based out of Barr's Minneapolis, Minnesota, office.

#LI-Hybrid

Open positions at Barr Engineering Co. do not have application deadlines. Barr Engineering Co. is an equal opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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