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Accounts Payable Specialist
Aston Carter • Lithia, FL 33547 • Posted 2 days ago
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Hybrid • Full-time • Contract • Mid Level
Job Highlights
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The Accounts Payable Specialist is responsible for completing the daily activities of the AP Team, including researching invoices, assisting business partners with invoice and payment status, statement reconciliation, and correcting coding and routing issues. Additional responsibilities include customer care resolution, supply chain and transportation resolution, corporate card resolution, payment processing, and maximizing relationships with suppliers. This role requires quick response and resolution of internal customer and external supplier inquiries, reconciliation of corporate card statements, and ensuring accuracy of standard documents and accounts.
Responsibilities
- Quickly respond and resolve internal customer and external supplier inquiries via phone and/or email within the Accounts Payable service level agreement.
- Reconcile Corporate Card Statements against open liabilities for cardholders.
- Monitor, analyze, and coordinate barge, sulfur, and/or transportation-supply chain payables.
- Administer rates corrections for approval and processing.
- Validate accurate payments processing across multiple currencies, resolve short-payments due to variances, and dispute invoices that are incorrectly billed.
- Assist in rail car payment facilitation process, including requesting purchase orders and approving invoices for processing.
- Identify issues that internal/external customers are experiencing, determine the cause, and communicate and coordinate with business areas to ensure necessary action is taken to resolve them using a ticketing system.
- Responsible for all documentation and determining when an inquiry is considered resolved.
- Use third-party vendor websites to determine railroad classification and locations to resolve billing discrepancies.
- Respond to financial audit requests sent in by our suppliers that confirm the open invoices on account and track and report on invoice issues monthly.
- Complete monthly reporting and related tasks for Corporate Card SOX compliance controls.
- Maintain, update, and ensure accuracy of standard documents, records, and accounts.
- Research and process vendor invoices for PO and/or Non-PO suppliers that cannot automatically flow through the system, which will include routing invoices for approval through our workflow system, updating and recording vendor notes, partnering with the business and vendors on problem invoices, and working through any rejection issues.
Qualifications
Required
- High School Diploma/GED and 2+ years of accounts payable experience
- Proficiency with Microsoft Office (Word, PowerPoint, and Outlook), with emphasis on complex Excel spreadsheets
- SAP experience required
Preferred
- Associate or Bachelor Degree
About Aston Carter
Aston Carter is a leading staffing and consulting firm that offers specialized staffing solutions in areas like accounting & finance, customer support, operations & administrative, and governance & risk compliance. They provide business services, consulting, and managed solutions to help companies optimize their workforce management. Aston Carter is committed to delivering exceptional service, focusing on diversity, equity, and inclusion, and offers job opportunities across various industries on their job board.
Full Job Description
Actively looking to hire an Accounts Payable Specialist in the Lithia, FL area! This is Monday to Friday, one day a week in office. Apply today!Job Title: Accounts Payable Specialist
Job Description
Responsible for completing the daily activities of the AP Team, which consists of researching invoices that cannot be automatically processed through AP workflow, assisting our business partners with invoice and payment status, statement reconciliation, and correcting coding and routing issues. Additional responsibilities include Customer Care resolution, Supply Chain and Transportation resolution, Corporate Card resolution, Payment Processing, and maximizing relationships with our suppliers by meeting supplier requirements and expectations from the receipt of invoice to settlement of payment.
Duties:
- Quickly respond and resolve internal customer and external supplier inquiries via phone and/or email within the Accounts Payable service level agreement.
- Reconcile Corporate Card Statements against open liabilities for cardholders.
- Monitor, analyze, and coordinate barge, sulfur, and/or transportation-supply chain payables.
- Administer rates corrections for approval and processing.
- Validate accurate payments processing across multiple currencies, resolve short-payments due to variances, and dispute invoices that are incorrectly billed.
- Assist in rail car payment facilitation process, including requesting purchase orders and approving invoices for processing.
- Identify issues that internal/external customers are experiencing, determine the cause, and communicate and coordinate with business areas to ensure necessary action is taken to resolve them using a ticketing system.
- Responsible for all documentation and determining when an inquiry is considered resolved.
- Use third-party vendor websites to determine railroad classification and locations to resolve billing discrepancies.
- Respond to financial audit requests sent in by our suppliers that confirm the open invoices on account and track and report on invoice issues monthly.
- Complete monthly reporting and related tasks for Corporate Card SOX compliance controls.
- Maintain, update, and ensure accuracy of standard documents, records, and accounts.
- Research and process vendor invoices for PO and/or Non-PO suppliers that cannot automatically flow through the system, which will include routing invoices for approval through our workflow system, updating and recording vendor notes, partnering with the business and vendors on problem invoices, and working through any rejection issues.
Qualifications:
+ High School Diploma/GED and 2+ years of accounts payable experience
+ Associate or Bachelor Degree preferred
+ Experience in accounting role providing direct support to identifying issues and disputes and investigating disputes
+ Proficiency with Microsoft Office (Word, PowerPoint, and Outlook), with emphasis on complex Excel spreadsheets
+ SAP experience required
Job Type
This is a contract position with a duration of 6 Month(s).
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
Job Description
Responsible for completing the daily activities of the AP Team, which consists of researching invoices that cannot be automatically processed through AP workflow, assisting our business partners with invoice and payment status, statement reconciliation, and correcting coding and routing issues. Additional responsibilities include Customer Care resolution, Supply Chain and Transportation resolution, Corporate Card resolution, Payment Processing, and maximizing relationships with our suppliers by meeting supplier requirements and expectations from the receipt of invoice to settlement of payment.
Duties:
- Quickly respond and resolve internal customer and external supplier inquiries via phone and/or email within the Accounts Payable service level agreement.
- Reconcile Corporate Card Statements against open liabilities for cardholders.
- Monitor, analyze, and coordinate barge, sulfur, and/or transportation-supply chain payables.
- Administer rates corrections for approval and processing.
- Validate accurate payments processing across multiple currencies, resolve short-payments due to variances, and dispute invoices that are incorrectly billed.
- Assist in rail car payment facilitation process, including requesting purchase orders and approving invoices for processing.
- Identify issues that internal/external customers are experiencing, determine the cause, and communicate and coordinate with business areas to ensure necessary action is taken to resolve them using a ticketing system.
- Responsible for all documentation and determining when an inquiry is considered resolved.
- Use third-party vendor websites to determine railroad classification and locations to resolve billing discrepancies.
- Respond to financial audit requests sent in by our suppliers that confirm the open invoices on account and track and report on invoice issues monthly.
- Complete monthly reporting and related tasks for Corporate Card SOX compliance controls.
- Maintain, update, and ensure accuracy of standard documents, records, and accounts.
- Research and process vendor invoices for PO and/or Non-PO suppliers that cannot automatically flow through the system, which will include routing invoices for approval through our workflow system, updating and recording vendor notes, partnering with the business and vendors on problem invoices, and working through any rejection issues.
Qualifications:
+ High School Diploma/GED and 2+ years of accounts payable experience
+ Associate or Bachelor Degree preferred
+ Experience in accounting role providing direct support to identifying issues and disputes and investigating disputes
+ Proficiency with Microsoft Office (Word, PowerPoint, and Outlook), with emphasis on complex Excel spreadsheets
+ SAP experience required
Job Type
This is a contract position with a duration of 6 Month(s).
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
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