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Administrative Coordinator
Planate Management Group LLC • Union Park, FL 32817 • Posted 4 days ago
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In-person • Part-time • Entry Level
Job Highlights
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The Administrative Coordinator at Planate Management Group LLC is a part-time, office-based position responsible for coordinating office activities and operations to ensure efficiency and compliance with company policies. This role involves managing phone calls and correspondence, providing general support, assisting in procurement, handling asset management, scheduling appointments and meetings, maintaining office supplies, and coordinating travel arrangements. The position requires flexibility, tact, diplomacy, and the ability to work in a dynamic environment with competing priorities.
Responsibilities
- Coordinate office activities and operations to secure efficiency and compliance with company policies
- Manage phone calls and correspondence (e-mail, letters, packages, etc.)
- Provide general support to visitors, clients, employees
- Assist in procurement
- Handle asset management and inventory mail and ship items
- Schedule and arrange appointments, meetings, and reservations as needed
- Maintain and order supplies for Planate offices
- Coordinate staff and visiting staff travel arrangements including transportation and accommodations
- Execute printing requests and other documents
- Manage the cleaning service, utilities, rentals, and other requirements
- Perform other responsibilities associated with this position as may be appropriate
Qualifications
Required
- A high school diploma or general education degree (GED) is required
- Proficient computer skills, including Microsoft Office
- Strong verbal and written communication skills
- Comfortable and flexible with routinely shifting demands and responsibilities
- A high degree of attention to detail
- Data entry experience
- Working knowledge of general office equipment
Preferred
- An associate's degree in Business Administration
About Planate Management Group LLC
Planate Management Group is a global company specializing in providing technical solutions in challenging environments since 2007. They offer services such as Facility and Master Planning, Architecture and Engineering Design, Engineering Support, and Environmental Services. The company is known for its commitment to Service, Integrity, and Innovation, with a track record of delivering innovative solutions and being awarded for their work in robotics and automation.
Full Job Description
The Administrative Coordinator position requires demonstrated flexibility, tact, and diplomacy. The position must have the ability to communicate with individuals at all levels of the organization. The position must also possess the ability to anticipate the needs of the operations and business operations and respond accordingly while working in an environment with competing priorities and deadlines.
This position is a part-time office-based job in Rouse Road, Orlando FL.
Key responsibilities:
+ Coordinate office activities and operations to secure efficiency and compliance with company policies
+ Manage phone calls and correspondence (e-mail, letters, packages, etc.)
+ Provide general support to visitors, clients, employees
+ Assist in procurement
+ Handle asset management and inventory mail and ship items
+ Schedule and arrange appointments, meetings, and reservations as needed
+ Maintain and order supplies for Planate offices
+ Coordinate staff and visiting staff travel arrangements including transportation and accommodations
+ Execute printing requests and other documents
+ Manage the cleaning service, utilities, rentals, and other requirements
+ Perform other responsibilities associated with this position as may be appropriate
Qualification to be successful in the role:
+ A high school diploma or general education degree (GED) is required. An associate's degree in Business Administration preferred
+ New graduates are welcome
+ Proficient computer skills, including Microsoft Office
+ Strong verbal and written communication skills
+ Comfortable and flexible with routinely shifting demands and responsibilities
+ A high degree of attention to detail
+ Data entry experience
+ Working knowledge of general office equipment
Why Planate?
Joining the Planate team opens you to an experience working for a Global company where you are among a team that is considered a premier trusted partner for planning, design, engineering, asset management, and professional service solutions anytime, anywhere. We Take Care of Our Own; Personally, and Professionally, Up and Down The Line.
Visit our career site https://planate.com/careers/ to know more about our other openings.
We'd love for you to be a part of our Global workforce, helping us serve as an effective and integrated partner to advance every client's mission!
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