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Program Coordinator
State of Indiana • Indianapolis, IN 46202 • Posted 4 days ago
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In-person • Full-time • $42,900/yr • Entry Level
Job Highlights
Using AI ⚡ to summarize the original job post
The Program Coordinator at the State of Indiana's Department of Workforce Development (DWD) provides administrative support, including managing purchases, software renewals, documentation, and travel. This role involves coordinating meetings and events, drafting correspondence, creating presentations, and updating IT procedures. The position requires specialized knowledge of the program area, including procedures, needs, policies, and legislation, as well as the ability to communicate effectively and operate in a group decision-making process.
Responsibilities
- Creation of purchase requisitions
- Tracking of purchases
- Managing software renewals and the renewal calendar
- Providing operational and administrative support, including scheduling and coordinating meetings and events
- Drafting correspondence and memos to staff and agency
- Creating and editing presentations and other documents
- Updating IT procedures
- Managing travel
- Explaining agency policy and procedures to staff and supervisors
- Assisting in the preparation of program reports, developing applications, preparing budget allocations and/or purchasing of consultative services
- Maintaining, monitoring, and ordering program assets
- Assisting supervisor in the development and planning of overall program and its role in the functioning of the agency
- Scheduling, preparing, and disseminating all program related training materials
Qualifications
Required
- Specialized knowledge of program area including pertinent rules and regulations
- Specialized knowledge of applicable legislation, guidelines, agency policy and professional standards and practices
- Ability to research, analyze, and compile specific topics related to program area
- Ability to communicate effectively
- Ability to operate effectively in a group decision-making process
- Tact in dealing with other agency personnel and the public
- Specialized knowledge of accounting and budgeting
About State of Indiana
Indiana Women's Prison is a correctional facility operated by the Indiana Department of Correction in the United States.
Full Job Description
Program Coordinator
Date Posted: Sep 17, 2024
Requisition ID: 449576
Location:
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
At the State of Indiana, we don't just talk about diversity and inclusion-we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.
About the Indiana Department of Workforce Development (DWD):
We strengthen Indiana by understanding workforce needs, aligning resources, and providing access to services that empower Hoosiers to thrive in a changing economy.
Role Overview:
The purpose of this position is to provide administrative support for the IT Division of DWD. This will include duties such as:
+ Creation of purchase requisitions
+ Tracking of purchases
+ Managing software renewals and the renewal calendar
+ Providing operational and administrative support. Such as scheduling and coordinating meetings and events., drafting correspondence and memos to staff and agency, creating and editing presentations and other documents, and updating Kanban boards in Jira and/or Microsoft Planner.
+ Managing documentation repositories
+ Updating IT procedures
+ Managing travel
+ Explain agency policy and procedures to staff and supervisors across division and assist them with navigating standard processes.
Salary Statement:
The salary for this position traditionally starts at $42,900.00 but may be commensurate with education or work experience.
A Day in the Life:
The essential functions of this role are as follows:
+ Research and compile information on specific aspects of the program such as procedures, needs and policies.
+ Answer customer questions about program policies and procedures.
+ Establish, organize, and maintain current and historical files related to the program.
+ Assist in the preparation of program reports, develop applications, prepare budget allocations and/or purchasing of consultative services.
+ Maintain, monitor, and order program assets.
+ Assist supervisor in the development and planning of overall program and its role in the functioning of the agency.
+ Schedule, prepare, and disseminate all program related training materials.
The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
What You'll Need for Success:
You must meet the following requirements to be considered for employment:
+ Specialized knowledge of program area including pertinent rules and regulations.
+ Specialized knowledge of applicable legislation, guidelines, agency policy and professional standards and practices.
+ Ability to research, analyze, and compile specific topics related to program area.
+ Ability to communicate effectively.
+ Ability to operate effectively in a group decision-making process.
+ Tact in dealing with other agency personnel and the public.
+ Specialized knowledge of accounting and budgeting.
Supervisory Responsibilities/Direct Reports:
This role may be utilized in a supervisory capacity based on agency needs.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
+ Three (3) medical plan options (including RX coverage) as well as vision and dental plans
+ Wellness Rewards Program: Complete wellness activities to earn gift card rewards
+ Health savings account, which includes bi-weekly state contribution
+ Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
+ Deferred compensation 457B account (similar to 401k plan) with employer match
+ Two (2) fully-funded pension plan options
+ A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
+ 150 hours of paid new parent leave
+ Up to 15 hours of paid community service leave
+ Combined 180 hours of paid vacation, personal, and sick leave time off
+ 12 paid holidays, 14 on election years
+ Education Reimbursement Program
+ Group life insurance
+ Referral Bonus program
+ Employee assistance program that allows for covered behavioral health visits
+ Qualified employer for the Public Service Loan Forgiveness Program
+ Free Parking for most positions
+ Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected] .
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte\_company=indianaoff) to apply.
Date Posted: Sep 17, 2024
Requisition ID: 449576
Location:
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
At the State of Indiana, we don't just talk about diversity and inclusion-we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.
About the Indiana Department of Workforce Development (DWD):
We strengthen Indiana by understanding workforce needs, aligning resources, and providing access to services that empower Hoosiers to thrive in a changing economy.
Role Overview:
The purpose of this position is to provide administrative support for the IT Division of DWD. This will include duties such as:
+ Creation of purchase requisitions
+ Tracking of purchases
+ Managing software renewals and the renewal calendar
+ Providing operational and administrative support. Such as scheduling and coordinating meetings and events., drafting correspondence and memos to staff and agency, creating and editing presentations and other documents, and updating Kanban boards in Jira and/or Microsoft Planner.
+ Managing documentation repositories
+ Updating IT procedures
+ Managing travel
+ Explain agency policy and procedures to staff and supervisors across division and assist them with navigating standard processes.
Salary Statement:
The salary for this position traditionally starts at $42,900.00 but may be commensurate with education or work experience.
A Day in the Life:
The essential functions of this role are as follows:
+ Research and compile information on specific aspects of the program such as procedures, needs and policies.
+ Answer customer questions about program policies and procedures.
+ Establish, organize, and maintain current and historical files related to the program.
+ Assist in the preparation of program reports, develop applications, prepare budget allocations and/or purchasing of consultative services.
+ Maintain, monitor, and order program assets.
+ Assist supervisor in the development and planning of overall program and its role in the functioning of the agency.
+ Schedule, prepare, and disseminate all program related training materials.
The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
What You'll Need for Success:
You must meet the following requirements to be considered for employment:
+ Specialized knowledge of program area including pertinent rules and regulations.
+ Specialized knowledge of applicable legislation, guidelines, agency policy and professional standards and practices.
+ Ability to research, analyze, and compile specific topics related to program area.
+ Ability to communicate effectively.
+ Ability to operate effectively in a group decision-making process.
+ Tact in dealing with other agency personnel and the public.
+ Specialized knowledge of accounting and budgeting.
Supervisory Responsibilities/Direct Reports:
This role may be utilized in a supervisory capacity based on agency needs.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
+ Three (3) medical plan options (including RX coverage) as well as vision and dental plans
+ Wellness Rewards Program: Complete wellness activities to earn gift card rewards
+ Health savings account, which includes bi-weekly state contribution
+ Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
+ Deferred compensation 457B account (similar to 401k plan) with employer match
+ Two (2) fully-funded pension plan options
+ A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
+ 150 hours of paid new parent leave
+ Up to 15 hours of paid community service leave
+ Combined 180 hours of paid vacation, personal, and sick leave time off
+ 12 paid holidays, 14 on election years
+ Education Reimbursement Program
+ Group life insurance
+ Referral Bonus program
+ Employee assistance program that allows for covered behavioral health visits
+ Qualified employer for the Public Service Loan Forgiveness Program
+ Free Parking for most positions
+ Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected] .
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte\_company=indianaoff) to apply.
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