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Customer Service Representative
SpartanNash • Byron Center, MI 49315 • Posted 4 days ago
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In-person • Full-time • Entry Level
Job Highlights
Using AI ⚡ to summarize the original job post
The Customer Service Representative at SpartanNash is responsible for supporting customer service activities such as answering and resolving incoming customer communications, documenting interactions, entering orders into the system, and maintaining department paperwork. This role involves internal and external communications to ensure timely resolution of customer issues and works closely with various departments to ensure effective communication and issue resolution.
Responsibilities
- Answer and respond to all incoming customers' telephone calls and emails in a courteous and professional manner.
- Maintain documentation of inquiries, requests and issues in customer interaction tracking database.
- Research and take action to resolve complaints/problems to the customer's satisfaction, under direct supervision.
- Ensure customer issues are addressed in a timely manner; follow issues through to completion and partner with other departments as necessary to ensure resolution.
- Work with customers and/or other departments to ensure communication and status updates of issue resolution.
- Enter orders into the system as required in a timely and accurate manner.
- Track, maintain, update and correct orders in the system and resolve routine issues as necessary.
- Escalate issues to management as appropriate.
- Maintain information and data entry information in the pricing and buying system.
- Prepare, distribute and maintain department paperwork, records, and reports.
- Review and organize records for accuracy and completeness.
- Distribute and/or deliver incoming and outgoing mail as assigned.
- Compile and coordinate data and requests for vendor profile and new item creation and maintenance.
- Process Vendor Price Reduction (VPR) requests.
- Coordinate items for customer meetings.
- Credit and Billing Process Vendor Credit Memo (VCM) payments for each military commissary.
- Verify pricing for all items included in a return authorization request.
- Process distribution center billing rollups with DeCA.
- National Key Accounts Contact vendor/stores directly to ensure all orders are received by the warehouse in a timely manner.
- Escalate technology related issues to IT Customer Support Center for resolution.
- Work with external manufacturers to address concerns and establish corrective actions.
- Create JDA files for transportation.
Qualifications
Required
- High School Diploma or GED.
- One year in sales, customer service, retail or wholesale experience strongly preferred.
- Microsoft office skills: must be highly proficient with Microsoft Excel and Word.
- Oral and written communication skills.
- Customer service skills, and telephone etiquette.
- Good organizational skills to prioritize and multitask effectively.
- Ability to work independently.
- Ability to analyze data.
- Ability to use tact and judgment to respond to customer concerns and work cohesively with a team.
- Ability to work efficiently with frequent interruptions.
About SpartanNash
SpartanNash is a food solutions company operating in the grocery industry, providing a wide range of food and non-food products to independent and chain retailers, military commissaries, and exchanges. The company, based in Byron Center, Michigan, also owns and operates grocery retail stores under various banners such as Family Fare Supermarkets and D&W Fresh Market, serving customers primarily in the United States with international operations in Europe through its subsidiary MDV.
Full Job Description
At SpartanNash, we deliver the ingredients for a better life through customer-focused innovation. We do this for our supply chain customers and U.S. military commissaries, retail store guests and, most importantly, our Associates. In fact, we see a day when each will say, **_"I can't live without them."_**
Our SpartanNash family of Associates is 17,000 strong, ranging from bakery managers to order selectors; from IT developers to vice presidents of finance; from HR Business Partners to export specialists. Each of them plays an integral role in SpartanNash's **People First** culture, Operational Excellence and Insights that Drive Solutions. Ready to contribute to the success of our food solutions company? Apply now!
**Location:**
850 76th Street S.W. - Byron Center, Michigan 49315
**Job Description:**
**Position Summary:**
This role is responsible for supporting Customer Service activities such as answering and resolving incoming customer communications, documenting customer interactions, entering orders into the system, preparing, maintaining and distributing miscellaneous department paperwork, records, and reports. Internal and external communications with appropriate parties.
**Here's what you'll do:**
+ Answer and respond to all incomingcustomers'telephone calls and emails in a courteous and professional manner.
+ Maintain documentation of inquiries, requests and issues in customer interaction tracking database.
+ Research and take action to resolve complaints/problems to the customer's satisfaction, under direct supervision.
+ Ensure customer issues are addressed in a timely manner; follow issues through to completion and partner with other departments as necessary to ensure resolution.
+ Work withcustomersand/or other departments to ensure communication and status updates of issue resolution.
+ Enter orders intothe systemasrequiredina timelyandaccuratemanner.
+ Track,maintain, update and correct orders inthe systemand resolve routineissuesas necessary.
+ Escalate issues to management as appropriate (i.e., missing or incorrect orders, order accuracy issues, etc.).
+ Maintain information and data entry information in the pricing and buying system to include new item setup, contract deal information, vendor data, etc. and communicate information to cross-functional business partners(i.e., Accounting, Pricing, Space Management) as needed.
+ Maintain records and files for vendor, new item and contract deal information as required Review incoming information for data entry and communicate with vendors, customers or appropriate personnel to verify information as needed to ensure accuracy.
+ Prepare, distribute and maintain department paperwork, records, and reports accordingly (i.e.,handbills, customer labels, delivery tickets, transaction logs, customer statements, order forms, credit forms, custom customer reports).
+ Review and organize records for accuracy and completeness.
+ Distribute and/or deliver incoming and outgoing mail asassigned.
+ May maintain delivery schedules (both holiday and non-holiday).
+ Business Management Compile and coordinate data and requests for vendor profile and new item creation and maintenance.
+ Communicate with outside brokers for all new items in dealpackages andupdate the system with any changes.
+ Process Vendor Price Reduction (VPR) requests.
+ Coordinate items for customer meetings.
+ Credits and Billing Process Vendor Credit Memo (VCM) payments for each military commissary.
+ Verify pricing for all items included in a return authorization request.
+ Research, authorize and record returns, including mis-picks, damages, outdated items, and product recalls.
+ Process distribution center billing rollups withDeCA.
+ National Key Accounts Contact vendor/stores directly if order is not submitted by scheduled deadline to ensure that all orders are received by the warehouse in a timely manner.
+ Escalate technology related issues to IT Customer Support Center for resolution.
+ Follow established severity level definitions to apply consistent sense of urgency to issues reported. Send credit tracker report as required.
+ Quality Assurance Work with external manufacturers to address concerns and establish corrective actions.
+ Create JDA files for transportation.
+ Additional responsibilities may be assigned as needed.
**Here's what you'll need:**
+ High School Diploma (required) or GED.
+ One year in sales, customer service, retail or wholesale experience strongly preferred.
+ Microsoft office skills: must be highly proficient with Microsoft Excel and Word.
+ Oral and written communication skills are a must.
+ Customer service skills, and telephone etiquette.
+ Good organizational skills to prioritize and multitask effectively.
+ Ability to work independently.
+ Ability to analyze data.
+ Ability to use tact and judgment to respond to customerconcerns andwork cohesively with a team.
+ Ability to work efficiently with frequent interruptions.
**Physical Requirements:**
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
May be required to lift and/or move 20 pounds. The associate is frequently required to sit/stand/walk. While performing the duties of this position, the associate is subject to a typical office environment and is rarely exposed to outside weather conditions. Temperatures may vary for those subject to any of the following areas: computer/server room, print shop, production area). The noise level in the work environment is usually low to moderate but may be high in distribution settings. Travel requirements vary by assignment.
CORPORATE
As part of our **People First** culture, SpartanNash is proud to offer a robust and competitive Total Rewards benefits package (https://careers.spartannash.com/why-work-here/benefits/) .
SpartanNash is an Equal Opportunity Employer, including disability and veteran, that celebrates diversity and believes employing a diverse workforce is key to our success. We are committed to providing equal employment opportunities to all individuals.
We are not able to sponsor work visas for this position.
SpartanNash (Nasdaq: SPTN) is a food solutions company that delivers the ingredients for a better life. Committed to fostering a **People First** culture, the SpartanNash family of Associates is approximately 17,000 strong. SpartanNash operates two complementary business segments - food wholesale and grocery retail. Its global supply chain network serves wholesale customers that include independent and chain grocers, national retail brands, e-commerce platforms, and U.S. military commissaries and exchanges. The Company distributes products for every aisle in the grocery store, from fresh produce to household goods to its OwnBrands, which include the Our Family® portfolio of products. On the retail side, SpartanNash operates 144 brick-and-mortar grocery stores, primarily under the banners of Family Fare, Martin's Super Markets and D&W Fresh Market, in addition to dozens of pharmacies and fuel centers. Leveraging insights and solutions across its segments, SpartanNash offers a full suite of support services for independent grocers. For more information, visit spartannash.com .
Our SpartanNash family of Associates is 17,000 strong, ranging from bakery managers to order selectors; from IT developers to vice presidents of finance; from HR Business Partners to export specialists. Each of them plays an integral role in SpartanNash's **People First** culture, Operational Excellence and Insights that Drive Solutions. Ready to contribute to the success of our food solutions company? Apply now!
**Location:**
850 76th Street S.W. - Byron Center, Michigan 49315
**Job Description:**
**Position Summary:**
This role is responsible for supporting Customer Service activities such as answering and resolving incoming customer communications, documenting customer interactions, entering orders into the system, preparing, maintaining and distributing miscellaneous department paperwork, records, and reports. Internal and external communications with appropriate parties.
**Here's what you'll do:**
+ Answer and respond to all incomingcustomers'telephone calls and emails in a courteous and professional manner.
+ Maintain documentation of inquiries, requests and issues in customer interaction tracking database.
+ Research and take action to resolve complaints/problems to the customer's satisfaction, under direct supervision.
+ Ensure customer issues are addressed in a timely manner; follow issues through to completion and partner with other departments as necessary to ensure resolution.
+ Work withcustomersand/or other departments to ensure communication and status updates of issue resolution.
+ Enter orders intothe systemasrequiredina timelyandaccuratemanner.
+ Track,maintain, update and correct orders inthe systemand resolve routineissuesas necessary.
+ Escalate issues to management as appropriate (i.e., missing or incorrect orders, order accuracy issues, etc.).
+ Maintain information and data entry information in the pricing and buying system to include new item setup, contract deal information, vendor data, etc. and communicate information to cross-functional business partners(i.e., Accounting, Pricing, Space Management) as needed.
+ Maintain records and files for vendor, new item and contract deal information as required Review incoming information for data entry and communicate with vendors, customers or appropriate personnel to verify information as needed to ensure accuracy.
+ Prepare, distribute and maintain department paperwork, records, and reports accordingly (i.e.,handbills, customer labels, delivery tickets, transaction logs, customer statements, order forms, credit forms, custom customer reports).
+ Review and organize records for accuracy and completeness.
+ Distribute and/or deliver incoming and outgoing mail asassigned.
+ May maintain delivery schedules (both holiday and non-holiday).
+ Business Management Compile and coordinate data and requests for vendor profile and new item creation and maintenance.
+ Communicate with outside brokers for all new items in dealpackages andupdate the system with any changes.
+ Process Vendor Price Reduction (VPR) requests.
+ Coordinate items for customer meetings.
+ Credits and Billing Process Vendor Credit Memo (VCM) payments for each military commissary.
+ Verify pricing for all items included in a return authorization request.
+ Research, authorize and record returns, including mis-picks, damages, outdated items, and product recalls.
+ Process distribution center billing rollups withDeCA.
+ National Key Accounts Contact vendor/stores directly if order is not submitted by scheduled deadline to ensure that all orders are received by the warehouse in a timely manner.
+ Escalate technology related issues to IT Customer Support Center for resolution.
+ Follow established severity level definitions to apply consistent sense of urgency to issues reported. Send credit tracker report as required.
+ Quality Assurance Work with external manufacturers to address concerns and establish corrective actions.
+ Create JDA files for transportation.
+ Additional responsibilities may be assigned as needed.
**Here's what you'll need:**
+ High School Diploma (required) or GED.
+ One year in sales, customer service, retail or wholesale experience strongly preferred.
+ Microsoft office skills: must be highly proficient with Microsoft Excel and Word.
+ Oral and written communication skills are a must.
+ Customer service skills, and telephone etiquette.
+ Good organizational skills to prioritize and multitask effectively.
+ Ability to work independently.
+ Ability to analyze data.
+ Ability to use tact and judgment to respond to customerconcerns andwork cohesively with a team.
+ Ability to work efficiently with frequent interruptions.
**Physical Requirements:**
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
May be required to lift and/or move 20 pounds. The associate is frequently required to sit/stand/walk. While performing the duties of this position, the associate is subject to a typical office environment and is rarely exposed to outside weather conditions. Temperatures may vary for those subject to any of the following areas: computer/server room, print shop, production area). The noise level in the work environment is usually low to moderate but may be high in distribution settings. Travel requirements vary by assignment.
CORPORATE
As part of our **People First** culture, SpartanNash is proud to offer a robust and competitive Total Rewards benefits package (https://careers.spartannash.com/why-work-here/benefits/) .
SpartanNash is an Equal Opportunity Employer, including disability and veteran, that celebrates diversity and believes employing a diverse workforce is key to our success. We are committed to providing equal employment opportunities to all individuals.
We are not able to sponsor work visas for this position.
SpartanNash (Nasdaq: SPTN) is a food solutions company that delivers the ingredients for a better life. Committed to fostering a **People First** culture, the SpartanNash family of Associates is approximately 17,000 strong. SpartanNash operates two complementary business segments - food wholesale and grocery retail. Its global supply chain network serves wholesale customers that include independent and chain grocers, national retail brands, e-commerce platforms, and U.S. military commissaries and exchanges. The Company distributes products for every aisle in the grocery store, from fresh produce to household goods to its OwnBrands, which include the Our Family® portfolio of products. On the retail side, SpartanNash operates 144 brick-and-mortar grocery stores, primarily under the banners of Family Fare, Martin's Super Markets and D&W Fresh Market, in addition to dozens of pharmacies and fuel centers. Leveraging insights and solutions across its segments, SpartanNash offers a full suite of support services for independent grocers. For more information, visit spartannash.com .
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