Job Search Assistant
Executive Assistant II
Duke Energy • Charlotte, NC 28230 • Posted 4 days ago
Boost your interview chances in seconds
Tailored resume, cover letter, and cheat sheet
In-person • Full-time • Senior Level
Job Highlights
Using AI ⚡ to summarize the original job post
The Executive Assistant II at Duke Energy will support two Vice Presidents within the HR organization, focusing on HR Business Partners & Talent Management and Chief Diversity & Inclusion Officer and Talent Acquisition. This role requires a high degree of professionalism, confidentiality, tact, and diplomacy, with a primary responsibility of managing the time and supporting the work effectiveness of the executives. The position involves high visibility within the organization, requiring proactive management of work needs, agility to adapt to changing priorities, and extensive administrative support.
Responsibilities
- Prepares correspondence, reports, presentations, agendas, minutes, etc.
- Expertise in all Microsoft Office Suite products, such as Outlook, Word, Excel, PowerPoint, Teams, etc.
- Proactively anticipates and manages work needs for executives and adapts to evolving priorities.
- Agility to adapt to changing priorities and facilitates those changes with executive's leaders.
- Actively manages the calendar and time commitments of the executives.
- Receives general directions; identifies needs and initiates administrative projects.
- Performs considerable coordination and follow-through; sets priorities and procedures for accomplishing work.
- Manages email for the executives, including review of incoming emails and preparation of responses.
- Maintains confidential records and reports.
- Provides support in preparation for the executive's meetings.
- Provides administrative and organizational support to the executives in external business and community leadership responsibilities.
- Prepares own expense report as well as the expense reports for the assigned executives.
- Coordinates travel arrangements.
- Exercises excellent interpersonal skills and demonstrates the ability to work with employees at all levels.
- Demonstrates excellent communication skills, both verbal and written, with a professional and culturally diverse workforce.
Qualifications
Required
- Bachelor's degree + six years related work experience or high school diploma/GED + 10 years related work experience
Preferred
- Experience initiating independent judgement in managing daily schedules of executives
- Ability to work effectively with executive leadership and other senior business leaders
- Ability to function independently, but also work collaboratively
- Exceptional organizational skills
- Self-motivated; takes initiative to maintain productivity with minimal oversight
- Thorough knowledge of Duke Energy, as well as the Company's policies and procedures
- Extensive experience providing senior-level executive administrative support
Full Job Description
More than a career - a chance to make a difference in people's lives.
Build an exciting, rewarding career with us - help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits.
Position Summary
The Executive Assistant II will support two Vice Presidents within the HR organization, the VP HR Business Partners & Talent Management and VP, Chief Diversity & Inclusion Officer and Talent Acquisition. The position will have high visibility within the organization due to the broad scope of the executives. The position requires a high degree of professionalism, confidentiality, tact, and diplomacy. As a primary responsibility, the Executive Assistant II should proactively manage the time and support the work effectiveness of the executives.
Responsibilities for this position include, but are not limited to the following:
+ Prepares correspondence, reports, presentations, agendas, minutes, etc.
+ Expertise in all Microsoft Office Suite products, such as Outlook, Word, Excel, PowerPoint, Teams, etc.
+ Proactively anticipates and manages work needs for executives and adapts to evolving priorities to facilitate the most effective use of the executive's time.
+ Agility to adapt to changing priorities and can facilitate those changes with executive's leaders.
+ Actively manages the calendar and time commitments of the executives. May independently make decisions as to who is scheduled for time with the executive.
+ Receives general directions; identifies needs and initiates administrative projects.
+ Performs considerable coordination and follow-through; sets priorities and procedures for accomplishing work.
+ Manages email for the executives, including a level of review of incoming emails, decision making on proper handling, and preparing responses or delegating responses to others.
+ Maintains confidential records and reports.
+ Provides support in preparation for the executive's meetings. May coordinate the preparation or compilation of various meeting materials. Interfaces with direct reports of the executive to plan and coordinate materials.
+ Provides administrative and organizational support to the executives in external business and community leadership responsibilities and involvement.
+ Prepares own expense report as well as the expense reports for the assigned executives.
+ Coordinates travel arrangements.
+ Exercises excellent interpersonal skills and demonstrates the ability to work with employees at all levels, both within and outside of the organizations in a highly professional manner.
+ Demonstrates excellent communication skills, both verbal and written, with a professional and culturally diverse workforce as well as with those external to Duke Energy, such as community-based organizational groups, industry-related organizations, government agencies, etc.
+ Exhibits the highest level of confidentiality.
Basic Qualifications
+ Bachelor's degree + six years related work experience
+ In lieu of bachelor's degree + six years related work experience, high school diploma/GED + 10 years related work experience
Desired Qualifications
+ Experience initiating independent judgement in managing daily schedules of executives
+ Ability to work effectively with executive leadership and other senior business leaders with professional maturity
+ Ability to function independently, but also work collaboratively
+ Exceptional organizational skills to prioritize work and complete assignments accurately, while under the pressure of competing deadlines and frequent interruptions
+ Self-motivated; takes initiative to maintain productivity with minimal oversight
+ Thorough knowledge of Duke Energy, as well as the Company's policies and procedures
+ Extensive experience providing senior-level executive administrative support in a large company with proven aptitude to manage confidential issues on behalf of the executive
Working Conditions
+ May require infrequent flexibility in work hours
+ May require infrequent local travel (>5%)
+ Onsite mobility classification - work will be performed at Duke Energy Plaza
#LI-AB1
#LI-Onsite
Travel Requirements
5-15%
Relocation Assistance Provided (as applicable) No
Represented/Union Position No
Visa Sponsored Position No
Posting Expiration Date
Monday, September 23, 2024
All job postings expire at 12:01 AM on the posting expiration date.
Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.
Privacy (https://www.duke-energy.com/legal/privacy)
Do Not Sell My Personal Information (CA)
Terms of Use (https://www.duke-energy.com/legal/terms-of-use)
Accessibility
About Duke Energy (https://www.duke-energy.com/our-company/about-us)
Read about our commitment (https://www.duke-energy.com/our-company/about-us/diversity) to supporting a diverse and inclusive workforce.
Learn how to set up job alerts here. (https://www.duke-energy.com/-/media/pdfs/our-company/careers/setting-up-job-alerts.pdf?la=en&rev=6962070124bd4580b5b0857fe0664750)
View a step-by-step application guide (https://www.duke-energy.com/-/media/pdfs/our-company/202704-ext-job-postiing-application-job-aid.pdf?la=en&rev=ef1520f25bbd47dcbdba4a0dbda6db8d) for assistance in completing the process. Contact our team (RecruitingOperations@duke-energy.com?subject=Duke%20Energy%20External%20Career%20Site) for questions on our hiring process.
Check on the status of your application on your Candidate Home (https://dukeenergy.wd1.myworkdayjobs.com/en-US/Search/userHome) page.
Brighter opportunities. Brighter futures. Duke Energy values ideas that come from a diverse and inclusive workforce, and we're dedicated to providing a work environment where all people are valued, respected and able to reach their full potential. Duke Energy is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, sex, pregnancy, childbirth or related medical conditions, including but not limited to lactation, religion, national origin, ancestry, ethnicity, citizenship, sexual orientation, gender identity, gender expression, age, marital status, physical or mental disability, genetic information, medical condition, military status, or protected veteran status. Duke Energy complies with all applicable state, federal and local laws, regulations and ordinances prohibiting discrimination.
Privacy (https://www.duke-energy.com/legal/privacy)
California Consumer Privacy Statement
Duke Energy Notice to Employees: Government Contractor Whistleblower Protections (https://www.duke-energy.com/\_/media/PDFs/external/2023-DE-Whistleblower-Notice.pdf)
Do Not Sell or Share My Personal Information (CA)
Terms of Use (https://www.duke-energy.com/legal/terms-of-use)
Accessibility
Build an exciting, rewarding career with us - help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits.
Position Summary
The Executive Assistant II will support two Vice Presidents within the HR organization, the VP HR Business Partners & Talent Management and VP, Chief Diversity & Inclusion Officer and Talent Acquisition. The position will have high visibility within the organization due to the broad scope of the executives. The position requires a high degree of professionalism, confidentiality, tact, and diplomacy. As a primary responsibility, the Executive Assistant II should proactively manage the time and support the work effectiveness of the executives.
Responsibilities for this position include, but are not limited to the following:
+ Prepares correspondence, reports, presentations, agendas, minutes, etc.
+ Expertise in all Microsoft Office Suite products, such as Outlook, Word, Excel, PowerPoint, Teams, etc.
+ Proactively anticipates and manages work needs for executives and adapts to evolving priorities to facilitate the most effective use of the executive's time.
+ Agility to adapt to changing priorities and can facilitate those changes with executive's leaders.
+ Actively manages the calendar and time commitments of the executives. May independently make decisions as to who is scheduled for time with the executive.
+ Receives general directions; identifies needs and initiates administrative projects.
+ Performs considerable coordination and follow-through; sets priorities and procedures for accomplishing work.
+ Manages email for the executives, including a level of review of incoming emails, decision making on proper handling, and preparing responses or delegating responses to others.
+ Maintains confidential records and reports.
+ Provides support in preparation for the executive's meetings. May coordinate the preparation or compilation of various meeting materials. Interfaces with direct reports of the executive to plan and coordinate materials.
+ Provides administrative and organizational support to the executives in external business and community leadership responsibilities and involvement.
+ Prepares own expense report as well as the expense reports for the assigned executives.
+ Coordinates travel arrangements.
+ Exercises excellent interpersonal skills and demonstrates the ability to work with employees at all levels, both within and outside of the organizations in a highly professional manner.
+ Demonstrates excellent communication skills, both verbal and written, with a professional and culturally diverse workforce as well as with those external to Duke Energy, such as community-based organizational groups, industry-related organizations, government agencies, etc.
+ Exhibits the highest level of confidentiality.
Basic Qualifications
+ Bachelor's degree + six years related work experience
+ In lieu of bachelor's degree + six years related work experience, high school diploma/GED + 10 years related work experience
Desired Qualifications
+ Experience initiating independent judgement in managing daily schedules of executives
+ Ability to work effectively with executive leadership and other senior business leaders with professional maturity
+ Ability to function independently, but also work collaboratively
+ Exceptional organizational skills to prioritize work and complete assignments accurately, while under the pressure of competing deadlines and frequent interruptions
+ Self-motivated; takes initiative to maintain productivity with minimal oversight
+ Thorough knowledge of Duke Energy, as well as the Company's policies and procedures
+ Extensive experience providing senior-level executive administrative support in a large company with proven aptitude to manage confidential issues on behalf of the executive
Working Conditions
+ May require infrequent flexibility in work hours
+ May require infrequent local travel (>5%)
+ Onsite mobility classification - work will be performed at Duke Energy Plaza
#LI-AB1
#LI-Onsite
Travel Requirements
5-15%
Relocation Assistance Provided (as applicable) No
Represented/Union Position No
Visa Sponsored Position No
Posting Expiration Date
Monday, September 23, 2024
All job postings expire at 12:01 AM on the posting expiration date.
Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.
Privacy (https://www.duke-energy.com/legal/privacy)
Do Not Sell My Personal Information (CA)
Terms of Use (https://www.duke-energy.com/legal/terms-of-use)
Accessibility
About Duke Energy (https://www.duke-energy.com/our-company/about-us)
Read about our commitment (https://www.duke-energy.com/our-company/about-us/diversity) to supporting a diverse and inclusive workforce.
Learn how to set up job alerts here. (https://www.duke-energy.com/-/media/pdfs/our-company/careers/setting-up-job-alerts.pdf?la=en&rev=6962070124bd4580b5b0857fe0664750)
View a step-by-step application guide (https://www.duke-energy.com/-/media/pdfs/our-company/202704-ext-job-postiing-application-job-aid.pdf?la=en&rev=ef1520f25bbd47dcbdba4a0dbda6db8d) for assistance in completing the process. Contact our team (RecruitingOperations@duke-energy.com?subject=Duke%20Energy%20External%20Career%20Site) for questions on our hiring process.
Check on the status of your application on your Candidate Home (https://dukeenergy.wd1.myworkdayjobs.com/en-US/Search/userHome) page.
Brighter opportunities. Brighter futures. Duke Energy values ideas that come from a diverse and inclusive workforce, and we're dedicated to providing a work environment where all people are valued, respected and able to reach their full potential. Duke Energy is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, sex, pregnancy, childbirth or related medical conditions, including but not limited to lactation, religion, national origin, ancestry, ethnicity, citizenship, sexual orientation, gender identity, gender expression, age, marital status, physical or mental disability, genetic information, medical condition, military status, or protected veteran status. Duke Energy complies with all applicable state, federal and local laws, regulations and ordinances prohibiting discrimination.
Privacy (https://www.duke-energy.com/legal/privacy)
California Consumer Privacy Statement
Duke Energy Notice to Employees: Government Contractor Whistleblower Protections (https://www.duke-energy.com/\_/media/PDFs/external/2023-DE-Whistleblower-Notice.pdf)
Do Not Sell or Share My Personal Information (CA)
Terms of Use (https://www.duke-energy.com/legal/terms-of-use)
Accessibility
Search for other jobs like this one:
Search for popular related roles:
Administrative Associate II jobs in Charlotte, NCExecutive Director II jobs in Charlotte, NCExecutive Assistant/Coordinator jobs in Charlotte, NCAdministrative Staff Assistant II jobs in Charlotte, NCAdministrative/Executive Assistant jobs in Charlotte, NCHR Assistant II jobs in Charlotte, NCExecutive Support Specialist 2 jobs in Charlotte, NCExecutive Assistant II jobs in Charlotte, NCAdministrative Assistant II jobs in Charlotte, NCSenior Executive Assistant II jobs in Charlotte, NC
Search nearby locations hiring for this role:
Executive Assistant II jobs in Long View, NCExecutive Assistant II jobs in Cherryville, NCExecutive Assistant II jobs in Bessemer City, NCExecutive Assistant II jobs in Indian Trail, NCExecutive Assistant II jobs in Lake Norman Of Catawba, NCExecutive Assistant II jobs in Belmont, NCExecutive Assistant II jobs in Gaffney, SCExecutive Assistant II jobs in St. Stephens, NCExecutive Assistant II jobs in Concord, NCExecutive Assistant II jobs in Lancaster, SC