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Administrative Assistant
Aston Carter • Roselle, NJ 07203 • Posted 2 days ago
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In-person • Full-time • $20.00-$23.00/hr • Mid Level
Job Highlights
Using AI ⚡ to summarize the original job post
An industry leading company is seeking an Administrative Assistant to perform various administrative tasks, customer service, filing, and more. This role involves coordinating administrative tasks, managing invoicing and purchase orders, handling communications, and supporting the General Manager with various tasks.
Responsibilities
- Organize and coordinate various administrative tasks and office procedures to ensure efficiency and productivity
- Complete daily invoicing, prepare quotes, and ensure accurate documentation of finances
- Prepare purchase orders and correlate with customer material
- Answer and direct incoming calls, providing assistance or routing calls appropriately
- Maintain communication with customers via email, ensuring timely responses and efficient resolution of inquiries or issues
- Assist the General Manager with various tasks and projects as needed
Qualifications
Required
- 3+ years of administrative experience
- Experience in an industrial industry such as manufacturing, distribution, or heat treatment
- Experience with purchase orders
- 2+ years experience with customer service
- Must have experience with Sage software
- Proficient with Microsoft Excel with the ability to work through pivot tables and VLOOKUPS
About Aston Carter
Aston Carter is a leading staffing and consulting firm that offers specialized staffing solutions in areas like accounting & finance, customer support, operations & administrative, and governance & risk compliance. They provide business services, consulting, and managed solutions to help companies optimize their workforce management. Aston Carter is committed to delivering exceptional service, focusing on diversity, equity, and inclusion, and offers job opportunities across various industries on their job board.
Full Job Description
Title: Administrative Assistant
Location: Roselle, NJ
Pay: $20 - $23 an hour
An industry leading company is looking for an administrative assistant to join their team! The primary areas of responsibility of this position are to perform various assignments such as administrative tasks, customer service, filing, and more!
Job Description:
-Administration Coordination: Organize and coordinate various administrative tasks and office procedures to ensure efficiency and productivity
-Invoicing and Quoting: Complete daily invoicing, prepare quotes, and ensure accurate documentation of finances
-Purchase Order Management: Prepare purchase orders and correlate with customer material
-Communication Handling: Answer and direct incoming calls, providing assistance or routing calls appropriately
-Customer Communication: Maintain communication with customers via email, ensuring timely responses and efficient resolution of inquiries or issues
-Support to General Manager: Assist the General Manager with various tasks and projects as needed, contributing to the overall efficiency of operations
Experience:
+ 3+ years of administrative experience
+ Experience in an industrial industry such as manufacturing, distribution, or heat treatment
+ Experience with purchase orders
+ 2+ years experience with customer service
+ Must have experience with Sage software
+ Proficient with Microsoft Excel with the ability to work through pivot tables and VLOOKUPS
Benefits:
+ Great benefits package
+ Work life balance
+ Clear career growth path
***INTERVIEWS
HAPPENING THIS WEEK***
This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to along with your availability for a 10-minute phone call to dyseidenberg@ astoncarter.com
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
Location: Roselle, NJ
Pay: $20 - $23 an hour
An industry leading company is looking for an administrative assistant to join their team! The primary areas of responsibility of this position are to perform various assignments such as administrative tasks, customer service, filing, and more!
Job Description:
-Administration Coordination: Organize and coordinate various administrative tasks and office procedures to ensure efficiency and productivity
-Invoicing and Quoting: Complete daily invoicing, prepare quotes, and ensure accurate documentation of finances
-Purchase Order Management: Prepare purchase orders and correlate with customer material
-Communication Handling: Answer and direct incoming calls, providing assistance or routing calls appropriately
-Customer Communication: Maintain communication with customers via email, ensuring timely responses and efficient resolution of inquiries or issues
-Support to General Manager: Assist the General Manager with various tasks and projects as needed, contributing to the overall efficiency of operations
Experience:
+ 3+ years of administrative experience
+ Experience in an industrial industry such as manufacturing, distribution, or heat treatment
+ Experience with purchase orders
+ 2+ years experience with customer service
+ Must have experience with Sage software
+ Proficient with Microsoft Excel with the ability to work through pivot tables and VLOOKUPS
Benefits:
+ Great benefits package
+ Work life balance
+ Clear career growth path
***INTERVIEWS
HAPPENING THIS WEEK***
This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to along with your availability for a 10-minute phone call to dyseidenberg@ astoncarter.com
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
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