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Office Assistant 1 (NY HELPS)
New York State Civil Service • Albany, NY 12260 • Posted 3 days ago
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In-person • Full-time • $35,177/yr • Entry Level
Job Highlights
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The Office Assistant 1 position at the New York State Civil Service, part of the SUNY System Administration, is a full-time, permanent role focused on providing administrative support for the Office of the Statewide President (OSP). This role involves managing calendars, meetings, events, travel, and special projects, as well as maintaining office files, records, and financial transactions. The position requires strong organizational skills, proficiency in Office 365, and the ability to work in a fast-paced environment.
Responsibilities
- Function as administrative support for the OOP staff, including daily calendar, meetings, events, travel and special projects as needed
- Serve as the primary person on answering phones, forwarding calls and taking messages
- Maintain offices files, including listservs and databases for campuses, internal and other stakeholders
- Assist in administering day-to-day activities of the office, including correspondence tracking, filing systems maintenance; and review, prepare, and process supply requisitions, travel vouchers, monthly financial reconciliations and invoice payments
- Maintain electronic records using excel containing various data; including but not limited to: reports from campuses and distributing them to appropriate campus liaison
- Assist in all events, meetings and special activities in which the office is involved
- Keep daily log of incoming and outgoing mail; including opening and distribution
- Serve as back-up for preparing meeting minutes
- Assist in reviewing, editing and preparation of professional correspondence
- Ordering of office supplies and other items needed within the office
Qualifications
Required
- No minimum education or experience requirements
- Candidates must meet the open competitive minimum qualifications for this position
- Preferred qualifications include experience working in an office setting, strong interpersonal, verbal, and written communication skills, proficiency in Office 365, especially Word and Excel, excellent organizational skills, ability to manage multiple priorities, and exceptional drive to complete tasks in a timely fashion
Preferred
- Experience working in an office setting
- Highly detailed and ensure discretion in all work-related matters
- Strong interpersonal, verbal, and written communication skills
- Proficient in Office 365, especially Word and Excel
- Excellent organizational skills, ability to manage multiple priorities
- Exceptional drive to complete tasks in a timely fashion
About New York State Civil Service
The State of New York operates as the official website of the government of New York State, offering information about state government agencies, programs, and services. It provides services such as applying for SNAP, renewing professional licenses, and paying parking tickets in NYC. The website also features programs like the Pro-Housing Communities Program and the FY 2024 New York State Budget to make the state more affordable, livable, and safer.
Full Job Description
NY HELP Yes
Agency SUNY System Administration
Title Office Assistant 1 (NY HELPS)
Occupational Category Clerical, Secretarial, Office Aide
Salary Grade 06
Bargaining Unit ASU - Administrative Services Unit (CSEA)
Salary Range From $35177 to $35177 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 37.50
Workday
From 8:30 AM
To 4:30 AM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
County Albany
Street Address 353 Broadway
City Albany
State NY
Zip Code 12246
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:There are no minimum education or experience requirements for this title.Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.Preferred qualifications:- Experience working in an office setting- Be highly detailed and ensure discretion in all work-related matters- Have strong interpersonal, verbal, and written communication skills- Be proficient in Office 365, especially Word and Excel- Excellent organizational skills, ability to manage multiple priorities- Exceptional drive to complete tasks in a timely fashion
Duties Description - Function as administrative support for the OOP staff, including daily calendar, meetings, events, travel and special projects as needed- Serve as the primary person on answering phones, forwarding calls and taking messages- Maintain offices files, including listservs and databases for campuses, internal and other stakeholders- Assist in administering day-to day activities of the office, including correspondence tracking, filing systems maintenance; and review, prepare, and process supply requisitions, travel vouchers, monthly financial reconciliations and invoice payments- Maintain electronic records using excel containing various data; including but not limited to: reports from campuses and distributing them to appropriate campus liaison- Assist in all events, meetings and special activities in which the office is involved- Keep daily log of incoming and outgoing mail; including opening and distribution- Serve as back-up for preparing meeting minutes- Assist in reviewing, editing and preparation of professional correspondence- Ordering of office supplies and other items needed within the office.
Some positions may require additional credentials or a background check to verify your identity.
Name Zachery Long
Telephone
Fax
Email Address Zachery.Long@suny.edu
Address
Street 353 Broadway
City Albany
State NY
Zip Code 12246
Notes on Applying Please apply at the following link: https://sunysystem.interviewexchange.com/jobofferdetails.jsp?JOBID=180970
Agency SUNY System Administration
Title Office Assistant 1 (NY HELPS)
Occupational Category Clerical, Secretarial, Office Aide
Salary Grade 06
Bargaining Unit ASU - Administrative Services Unit (CSEA)
Salary Range From $35177 to $35177 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 37.50
Workday
From 8:30 AM
To 4:30 AM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
County Albany
Street Address 353 Broadway
City Albany
State NY
Zip Code 12246
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:There are no minimum education or experience requirements for this title.Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.Preferred qualifications:- Experience working in an office setting- Be highly detailed and ensure discretion in all work-related matters- Have strong interpersonal, verbal, and written communication skills- Be proficient in Office 365, especially Word and Excel- Excellent organizational skills, ability to manage multiple priorities- Exceptional drive to complete tasks in a timely fashion
Duties Description - Function as administrative support for the OOP staff, including daily calendar, meetings, events, travel and special projects as needed- Serve as the primary person on answering phones, forwarding calls and taking messages- Maintain offices files, including listservs and databases for campuses, internal and other stakeholders- Assist in administering day-to day activities of the office, including correspondence tracking, filing systems maintenance; and review, prepare, and process supply requisitions, travel vouchers, monthly financial reconciliations and invoice payments- Maintain electronic records using excel containing various data; including but not limited to: reports from campuses and distributing them to appropriate campus liaison- Assist in all events, meetings and special activities in which the office is involved- Keep daily log of incoming and outgoing mail; including opening and distribution- Serve as back-up for preparing meeting minutes- Assist in reviewing, editing and preparation of professional correspondence- Ordering of office supplies and other items needed within the office.
Some positions may require additional credentials or a background check to verify your identity.
Name Zachery Long
Telephone
Fax
Email Address Zachery.Long@suny.edu
Address
Street 353 Broadway
City Albany
State NY
Zip Code 12246
Notes on Applying Please apply at the following link: https://sunysystem.interviewexchange.com/jobofferdetails.jsp?JOBID=180970
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