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Program Coordinator - CIP
Research Foundation CUNY • New York City, NY 10259 • Posted 6 days ago
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Hybrid • Full-time • $63,000/yr • Mid Level
Job Highlights
Using AI ⚡ to summarize the original job post
The Program Coordinator at the City University of New York's Office of Careers & Industry Partnerships (OCIP) will support the New York City Department of Education internship programming. This role involves managing day-to-day operations, fiscal responsibilities, and assisting with hiring, data tracking, marketing, and special projects. The ideal candidate will be organized, detail-oriented, have strong communication skills, and the ability to work independently and collaboratively in a fast-paced environment.
Responsibilities
- Hiring and personnel actions: match 200+ candidates with appropriate sites and ensure vacancies are filled expediently; coordinate new hire process ensuring compliance with all rules and regulations; facilitate on-boarding orientations regarding program policies and welcoming new interns; issue disciplinary actions as needed and operational support to interns as needed.
- Coordinate the submission of 400+ time sheets in collaboration with Personnel Services team.
- Payroll: track intern time worked against expected hours and follow up with students lagging in attendance; respond to questions and concerns regarding payroll and time sheets.
- Data entry and maintenance, ensuring accuracy and integrity of all project data; maintain online e-file system and databases.
- Compile required documentation for budgets and reports supporting Program Director in all reporting needs.
- Interface with Interns, School Staff, and RF CUNY Staff; provide customer service to all project participants; troubleshoot situations as they arise; act as primary contact for interns and supervisors; training supervisors in using the time/leave system and program rules and regulations.
- Attend college career fairs; support upkeep of social media sites.
- Perform special projects and other duties as assigned
Qualifications
Required
- Associate's degree
- Three+ years' experience in Human Resources, student development, workforce development, staffing or another relevant field
- Expert user of all MS Office products, Excel in particular
- Ability to exercise sound judgment and think on one's feet to quickly analyze and solve problems
- Ability to travel to other CUNY and partner sites as needed
Preferred
- Bachelor's degree
- Knowledge of the CUNY system, the Department of Education
Full Job Description
Job Title: Program Coordinator - CIP
PVN ID: VA-2409-006463
Category: Administrative Services
Location: OFFICE OF SR. UNIV DEAN FOR ACADEMIC AFFAIRS
Job Description
General Description
MISSION
With more than 250,000 students enrolled in 25 campuses across the five boroughs of New York City, the City University of New York is the largest urban University system in the United States. The CUNY Office of Careers & Industry Partnerships (OCIP) is dedicated to the mission of connecting academic pursuits with career competitiveness. We build innovative educational and career development programs that strengthen and advance The City University of New York's commitment to promoting equity and mobility for its students. OCIP works closely with industry professionals to understand the skills required for the most in-demand jobs and trains City University of New York (CUNY) students in those skills to prepare them for early and sustained career success.
CUNY Internship Programs is seeking an organized and self-motivated professional with excellent attention to detail, strong Excel and interpersonal skills to help support program stakeholders. The Program Coordinator will assist with the New York City Department of Education internship programming. Reporting to the DOE Program Manager, the Program Coordinator will assist in managing the program's day-to-day operations and fiscal responsibilities.
The ideal candidate will have strong communication skills, both written and verbal, a customer service mindset, solutions oriented with planning and project management skills, proven success with meeting deadlines, and the capacity to think creatively to help all stakeholders achieve their goals.
Applications without cover letters will not be considered.
Other Duties
Personnel (Payroll, Onboarding and Timekeeping) 50%:
+ Hiring and Personnel Actions: match 200+ candidates with appropriate sites and ensure vacancies are filled expediently; coordinate new hire process, ensuring compliance with all rules and regulations; facilitate on-boarding orientations regarding program policies and welcoming new interns; issue disciplinary actions as needed and operational support to interns as needed.
+ Coordinate the submission of 400+ time sheets in collaboration with Personnel Services team.
+ Payroll: track intern time worked against expected hours and follow up with students lagging in attendance; respond to questions and concerns regarding payroll and time sheets.
Data Tracking and Marketing 4 0%
+ Data Tracking and Reporting: data entry and maintenance, ensuring accuracy and integrity of all project data; maintain online e-file system and databases
+ Strong use of all MS Office/365 products, Excel, and ability to quickly pick up new systems. Knowledge of any of the following a plus: the CUNY system, CRM platforms
+ Compile required documentation for budgets and reports supporting Program Director in all reporting needs
+ Interfacing with Interns, School Staff, and RF CUNY Staff; provide customer service to all project participants; troubleshoot situations as they arise; act as primary contact for interns and supervisors; training supervisors in using the time/leave system and program rules and regulations.
+ Marketing and Recruiting: attend college career fairs; support upkeep of social media sites.
Other 10%
+ Perform special projects and other duties as assigned
Qualifications
Minimum Qualifications
+ Associate's degree required.
+ Three+ years' experience in Human Resources, student development, workforce development, staffing or another relevant field.
+ Exceptionally detail-oriented and organized, with the ability to manage multiple assignments and meet deadlines.
+ Excellent verbal, written, and interpersonal communication skills, with a customer-focused approach to working and comfort communicating with college students.
+ Demonstrated ability to work independently and collaboratively with diverse populations in a fast-paced and high-volume work environment.
+ Ability to exercise sound judgment and think on one's feet to quickly analyze and solve problems.
+ Expert user of all MS Office products, Excel in particular, and aptitude to quickly pick up new systems.
Preferred Qualifications
+ Bachelor's degree preferred
+ Knowledge of any of the following a plus: the CUNY system, the Department of Education
Physical Requirements
+ This is a 70/30 hybrid position, subject to change. Remote work arrangements are not a right or entitlement of employment and, as such, are discretionary and subject to operational needs unless otherwise provided by the CUNY Flexible Work Guidelines
+ While performing these duties, the employee must perform physical activities such as lifting items (up to 20 pounds), bending, reaching, sitting for prolonged periods of time. Reasonable accommodations will be made for employees with disabilities or other needs per RFCUNY policies.
+ Ability to travel to other CUNY and partner sites as needed
RFCUNY Benefits RFCUNY Employee Benefits and Accruals
About the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).
RFCUNY stands between CUNY's principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.
Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.
Key Features
Department OCIP
Status Full Time
Annual Salary Range $63,000.00 - $63,000.00
Closing Date Nov 16, 2024 (Or Until Filled)
Bargaining Unit No
Actions
+ Apply
+ Print
+ Email
+ Linkedin
+ Facebook (http://www.facebook.com/share.php?u=https://www.rfcuny.org/careers/postings?pvnID=VA-2409-006463&title=Careers at RFCUNY)
+ Google
+ + Twitter (http://twitter.com/home?status=Job Openings at RFCUNY+https://www.rfcuny.org/careers/postings?pvnID=VA-2409-006463)
PVN ID: VA-2409-006463
Category: Administrative Services
Location: OFFICE OF SR. UNIV DEAN FOR ACADEMIC AFFAIRS
Job Description
General Description
MISSION
With more than 250,000 students enrolled in 25 campuses across the five boroughs of New York City, the City University of New York is the largest urban University system in the United States. The CUNY Office of Careers & Industry Partnerships (OCIP) is dedicated to the mission of connecting academic pursuits with career competitiveness. We build innovative educational and career development programs that strengthen and advance The City University of New York's commitment to promoting equity and mobility for its students. OCIP works closely with industry professionals to understand the skills required for the most in-demand jobs and trains City University of New York (CUNY) students in those skills to prepare them for early and sustained career success.
CUNY Internship Programs is seeking an organized and self-motivated professional with excellent attention to detail, strong Excel and interpersonal skills to help support program stakeholders. The Program Coordinator will assist with the New York City Department of Education internship programming. Reporting to the DOE Program Manager, the Program Coordinator will assist in managing the program's day-to-day operations and fiscal responsibilities.
The ideal candidate will have strong communication skills, both written and verbal, a customer service mindset, solutions oriented with planning and project management skills, proven success with meeting deadlines, and the capacity to think creatively to help all stakeholders achieve their goals.
Applications without cover letters will not be considered.
Other Duties
Personnel (Payroll, Onboarding and Timekeeping) 50%:
+ Hiring and Personnel Actions: match 200+ candidates with appropriate sites and ensure vacancies are filled expediently; coordinate new hire process, ensuring compliance with all rules and regulations; facilitate on-boarding orientations regarding program policies and welcoming new interns; issue disciplinary actions as needed and operational support to interns as needed.
+ Coordinate the submission of 400+ time sheets in collaboration with Personnel Services team.
+ Payroll: track intern time worked against expected hours and follow up with students lagging in attendance; respond to questions and concerns regarding payroll and time sheets.
Data Tracking and Marketing 4 0%
+ Data Tracking and Reporting: data entry and maintenance, ensuring accuracy and integrity of all project data; maintain online e-file system and databases
+ Strong use of all MS Office/365 products, Excel, and ability to quickly pick up new systems. Knowledge of any of the following a plus: the CUNY system, CRM platforms
+ Compile required documentation for budgets and reports supporting Program Director in all reporting needs
+ Interfacing with Interns, School Staff, and RF CUNY Staff; provide customer service to all project participants; troubleshoot situations as they arise; act as primary contact for interns and supervisors; training supervisors in using the time/leave system and program rules and regulations.
+ Marketing and Recruiting: attend college career fairs; support upkeep of social media sites.
Other 10%
+ Perform special projects and other duties as assigned
Qualifications
Minimum Qualifications
+ Associate's degree required.
+ Three+ years' experience in Human Resources, student development, workforce development, staffing or another relevant field.
+ Exceptionally detail-oriented and organized, with the ability to manage multiple assignments and meet deadlines.
+ Excellent verbal, written, and interpersonal communication skills, with a customer-focused approach to working and comfort communicating with college students.
+ Demonstrated ability to work independently and collaboratively with diverse populations in a fast-paced and high-volume work environment.
+ Ability to exercise sound judgment and think on one's feet to quickly analyze and solve problems.
+ Expert user of all MS Office products, Excel in particular, and aptitude to quickly pick up new systems.
Preferred Qualifications
+ Bachelor's degree preferred
+ Knowledge of any of the following a plus: the CUNY system, the Department of Education
Physical Requirements
+ This is a 70/30 hybrid position, subject to change. Remote work arrangements are not a right or entitlement of employment and, as such, are discretionary and subject to operational needs unless otherwise provided by the CUNY Flexible Work Guidelines
+ While performing these duties, the employee must perform physical activities such as lifting items (up to 20 pounds), bending, reaching, sitting for prolonged periods of time. Reasonable accommodations will be made for employees with disabilities or other needs per RFCUNY policies.
+ Ability to travel to other CUNY and partner sites as needed
RFCUNY Benefits RFCUNY Employee Benefits and Accruals
About the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).
RFCUNY stands between CUNY's principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.
Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.
Key Features
Department OCIP
Status Full Time
Annual Salary Range $63,000.00 - $63,000.00
Closing Date Nov 16, 2024 (Or Until Filled)
Bargaining Unit No
Actions
+ Apply
+ Facebook (http://www.facebook.com/share.php?u=https://www.rfcuny.org/careers/postings?pvnID=VA-2409-006463&title=Careers at RFCUNY)
+ + Twitter (http://twitter.com/home?status=Job Openings at RFCUNY+https://www.rfcuny.org/careers/postings?pvnID=VA-2409-006463)
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