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Administrative Assistant II
Texas State University • San Marcos, TX 78666 • Posted 3 days ago
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In-person • Full-time • $2,575-$3,072/mo • Entry Level
Job Highlights
Using AI ⚡ to summarize the original job post
The Administrative Assistant II at Texas State University provides administrative and general clerical support to the management and staff within a specific division, department, or unit. This role involves processing college-level coursework for equivalency, working with various institutional systems and software, and assisting with a range of administrative tasks including event coordination, student support, and office management.
Responsibilities
- Processing and coordinating the intake of the university-wide Transfer Evaluation Request process (TERs) for private and out-of-state courses for possible application to the Core Curriculum.
- Inputting Athletic Core Curriculum Evaluations.
- Assisting in the intake of AP & IB credit requests and ensuring AP credit is in students degree audit.
- Processing University Seminar (US1100) waiver applications for incoming first-year students, ensuring all data is entered into the database and into students' degree audits.
- Maintaining a database and coordinating communications to students regarding the status of their US1100 waiver application.
- Assisting with students' documentation for Suspension Reinstatement Appeals and complete reinstatement documentation.
- Assisting with students' documentation and drafting communication to faculty related to Administrative Withdrawal Requests.
- Assisting during special events and meetings for faculty development workshops.
- Assisting with University Seminar hiring paperwork and personnel files for faculty.
- Monitoring office supplies and fulfilling request for University Seminar faculty.
- Ensuring all First Call classrooms for University Seminar are in working order.
- Supporting academic advising during New Student Orientation as directed, working with incoming first-year students to schedule appointments with an advisor, assisting with major change forms, registering for classes after students have been advised, and assisting with TSI exemptions and entry of scores into Banner.
Qualifications
Required
- Experience processing college-level coursework for equivalency between higher education institutions.
- Experience working with Microsoft Office programs, including Word, Excel, and PowerPoint.
- Experience working with 25Live, Courseleaf, CLSS, Canvas, and other institutional systems.
- Experience working with Banner, BDMS, DegreeWorks, and other institutional student information systems.
- Experience providing professional and appropriate communication to a variety of constituents in multiple platforms (written, verbal, and in person).
- Microsoft Office programs, including Word, Excel, and PowerPoint.
- Working knowledge of 25Live, Courseleaf, CLSS, Canvas, and other institutional systems.
- Working knowledge of Banner, BDMS, DegreeWorks, and other institutional student information systems.
- Knowledge of TES.
- Navigate.
- Reviewing complex coursework and other documentation.
- Efficiently and accurately completing projects.
- Using multiple institutional systems and software.
- Providing physical assistance for in person events and office assistance when needed.
- Teamwork, empathy, listening, flexibility, and positivity in both verbal and non-verbal communication.
- Assisting students, faculty, and others with issues related to the job duties of this position.
- Provide clear, concise written and verbal information.
- Organize and prioritize work.
- Resolve problems either independently or with guidance from a supervisor; knowledge of when to seek assistance in resolving a problem.
- Develop and maintain accurate and comprehensive records and files.
Preferred
- Bachelor's Degree.
- Three (3) years of experience providing administrative support in a professional office environment.
- Previous experience working in higher education.
- Fluent in conversational Spanish.
- TES® Basic Certification.
- Experience with Texas State systems and software, including LOGI, SLATE, SARS and Banner.
Full Job Description
Posting Information
Posting Number2024757
Posting/Functional TitleAdministrative Assistant II
University Pay Plan TitleAdministrative Asst II
LocationSan Marcos
DepartmentAcademic Advising
Recruitment TypeOpen to All
Job TypeFull-Time
Funding SourcePermanent
Monthly Salary$2,575 - $3,072
Job CategoryNon-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
+ Experience processing college-level coursework for equivalency between higher education institutions.
+ Experience working with Microsoft Office programs, including Word, Excel, and PowerPoint.
+ Experience working with 25Live, Courseleaf, CLSS , Canvas, and other institutional systems.
+ Experience working with Banner, BDMS , DegreeWorks, and other institutional student information systems.
+ Experience providing professional and appropriate communication to a variety of constituents in multiple platforms (written, verbal, and in person).
+ Microsoft Office programs, including Word, Excel, and PowerPoint.
+ Working knowledge of 25Live, Courseleaf, CLSS , Canvas, and other institutional systems.
+ Working knowledge of Banner, BDMS , DegreeWorks, and other institutional student information systems.
+ Knowledge of TES .
+ Navigate.
+ Reviewing complex coursework and other documentation.
+ Efficiently and accurately completing projects.
+ Using multiple institutional systems and software.
+ Providing physical assistance for in person events and office assistance when needed.
+ Professional and appropriate communication to a variety of constituents (i.e., students, faculty, staff, and parents).
+ Teamwork, empathy, listening, flexibility, and positivity in both verbal and non-verbal communication.
+ Assisting students, faculty, and others with issues related to the job duties of this position.
+ Provide clear, concise written and verbal information.
+ Organize and prioritize work.
+ Resolve problems either independently or with guidance from a supervisor; knowledge of when to seek assistance in resolving a problem.
+ Develop and maintain accurate and comprehensive records and files.
Preferred Qualifications
+ Bachelor's Degree.
+ Three (3) years of experience providing administrative support in a professional office environment.
+ Previous experience working in higher education.
+ Fluent in conversational Spanish.
+ TES® Basic Certification.
+ Experience with Texas State systems and software, including LOGI , SLATE , SARS and Banner.
Job Description
The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.
Job Duties
+ Processing and coordinating the intake of the university-wide Transfer Evaluation Request process (TERs) for private and out-of-state courses for possible application to the Core Curriculum.
+ Inputting Athletic Core Curriculum Evaluations.
+ Assisting in the intake of AP & IB credit requests and ensuring AP credit is in students degree audit.
+ Processing University Seminar (US1100) waiver applications for incoming first-year students, ensuring all data is entered into the database and into students' degree audits.
+ Maintaining a database and coordinating communications to students regarding the status of their US1100 waiver application.
+ Assisting with students' documentation for Suspension Reinstatement Appeals and complete reinstatement documentation.
+ Assisting with students' documentation and drafting communication to faculty related to Administrative Withdrawal Requests.
+ Assisting during special events and meetings for faculty development workshops.
+ Assisting with University Seminar hiring paperwork and personnel files for faculty.
+ Monitoring office supplies and fulfilling request for University Seminar faculty.
+ Ensuring all First Call classrooms for University Seminar are in working order.
+ Supporting academic advising during New Student Orientation as directed, working with incoming first-year students to schedule appointments with an advisor, assisting with major change forms, registering for classes after students have been advised, and assisting with TSI exemptions and entry of scores into Banner.
Additional Information to Applicants
Job Open Date09/10/2024
Job Close Date (posting closes at midnight)09/20/2024
Open Until FilledNo
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting NoticesYou will be required to electronically attach a resume and cover letter to your application.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
- Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
- Generous paid time off: vacation, holidays, sick days and many more!
- Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
- Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
- An inclusive Bobcat community: join our many social networks offered on and off-campus
- Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.
Quick Linkhttps://jobs.hr.txstate.edu/postings/49429
Applicant Document
Posting Number2024757
Posting/Functional TitleAdministrative Assistant II
University Pay Plan TitleAdministrative Asst II
LocationSan Marcos
DepartmentAcademic Advising
Recruitment TypeOpen to All
Job TypeFull-Time
Funding SourcePermanent
Monthly Salary$2,575 - $3,072
Job CategoryNon-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
+ Experience processing college-level coursework for equivalency between higher education institutions.
+ Experience working with Microsoft Office programs, including Word, Excel, and PowerPoint.
+ Experience working with 25Live, Courseleaf, CLSS , Canvas, and other institutional systems.
+ Experience working with Banner, BDMS , DegreeWorks, and other institutional student information systems.
+ Experience providing professional and appropriate communication to a variety of constituents in multiple platforms (written, verbal, and in person).
+ Microsoft Office programs, including Word, Excel, and PowerPoint.
+ Working knowledge of 25Live, Courseleaf, CLSS , Canvas, and other institutional systems.
+ Working knowledge of Banner, BDMS , DegreeWorks, and other institutional student information systems.
+ Knowledge of TES .
+ Navigate.
+ Reviewing complex coursework and other documentation.
+ Efficiently and accurately completing projects.
+ Using multiple institutional systems and software.
+ Providing physical assistance for in person events and office assistance when needed.
+ Professional and appropriate communication to a variety of constituents (i.e., students, faculty, staff, and parents).
+ Teamwork, empathy, listening, flexibility, and positivity in both verbal and non-verbal communication.
+ Assisting students, faculty, and others with issues related to the job duties of this position.
+ Provide clear, concise written and verbal information.
+ Organize and prioritize work.
+ Resolve problems either independently or with guidance from a supervisor; knowledge of when to seek assistance in resolving a problem.
+ Develop and maintain accurate and comprehensive records and files.
Preferred Qualifications
+ Bachelor's Degree.
+ Three (3) years of experience providing administrative support in a professional office environment.
+ Previous experience working in higher education.
+ Fluent in conversational Spanish.
+ TES® Basic Certification.
+ Experience with Texas State systems and software, including LOGI , SLATE , SARS and Banner.
Job Description
The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.
Job Duties
+ Processing and coordinating the intake of the university-wide Transfer Evaluation Request process (TERs) for private and out-of-state courses for possible application to the Core Curriculum.
+ Inputting Athletic Core Curriculum Evaluations.
+ Assisting in the intake of AP & IB credit requests and ensuring AP credit is in students degree audit.
+ Processing University Seminar (US1100) waiver applications for incoming first-year students, ensuring all data is entered into the database and into students' degree audits.
+ Maintaining a database and coordinating communications to students regarding the status of their US1100 waiver application.
+ Assisting with students' documentation for Suspension Reinstatement Appeals and complete reinstatement documentation.
+ Assisting with students' documentation and drafting communication to faculty related to Administrative Withdrawal Requests.
+ Assisting during special events and meetings for faculty development workshops.
+ Assisting with University Seminar hiring paperwork and personnel files for faculty.
+ Monitoring office supplies and fulfilling request for University Seminar faculty.
+ Ensuring all First Call classrooms for University Seminar are in working order.
+ Supporting academic advising during New Student Orientation as directed, working with incoming first-year students to schedule appointments with an advisor, assisting with major change forms, registering for classes after students have been advised, and assisting with TSI exemptions and entry of scores into Banner.
Additional Information to Applicants
Job Open Date09/10/2024
Job Close Date (posting closes at midnight)09/20/2024
Open Until FilledNo
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting NoticesYou will be required to electronically attach a resume and cover letter to your application.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
- Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
- Generous paid time off: vacation, holidays, sick days and many more!
- Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
- Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
- An inclusive Bobcat community: join our many social networks offered on and off-campus
- Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.
Quick Linkhttps://jobs.hr.txstate.edu/postings/49429
Applicant Document
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