Executive Assistant

PRI Global is a dynamic and innovative IT solutions company specializing in cutting-edge AI technology. We are seeking a proactive and personable Executive Assistant and Office Manager to be the face of our company. This is a pivotal role that involves providing executive-level support, managing office operations, and acting as a liaison between internal teams, external clients, and key resources. We are looking for a friendly, engaging, and professional individual who can ensure the smooth functioning of the office while upholding PRI Global’s values and brand.

Key Responsibilities:

Executive Support

• Manage and coordinate executive schedules, appointments, meetings, and travel arrangements.
• Draft, edit, and organize executive-level correspondence, reports, and presentations.
• Handle confidential information with the highest level of discretion.
• Assist with special projects, research, and event planning as needed.

Office Coordination

• Oversee daily office operations, including inventory management, equipment maintenance, and vendor relations.
• Maintain consistent communication with property management to ensure a well-functioning office environment.
• Coordinate company events, meetings, and training sessions, including catering and logistics.
• Be the point of contact for office-related inquiries and troubleshooting.
• Foster a welcoming, organized, and professional office atmosphere that reflects PRI Global’s values.

Administrative Tasks

• Answer/direct phone calls and emails in a professional and courteous manner
• Maintain office records, files, and manage documentation processes.
• Process expense reports and track office budget.

Qualifications

• Proven experience as an executive assistant, office manager, or similar role in a fast-paced, professional environment.
• Strong organizational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and collaborate with diverse teams.
• High level of professionalism, discretion, and interpersonal skills.

Benefits:

• Flexible working hours to support a healthy work-life balance.
• Opportunity for career growth within a dynamic and fast-growing technology company.
• Paid holidays and personal time off (PTO) for part-time employees.
• Professional development opportunities and ongoing training.
• A modern and collaborative work environment, including access to advanced tools and resources.
• Access to company-sponsored events, including team-building activities and networking opportunities.
• Potential health benefits for part-time employees (depending on weekly hours worked).