Facilities Manager (Onsite)

HeartFlow, Inc. is a medical technology company advancing the diagnosis and management of coronary artery disease, the #1 cause of death worldwide, using cutting-edge technology. The flagship product-an AI-driven, non-invasive cardiac test supported by the ACC/AHA Chest Pain Guidelines called the HeartFlow FFRCT Analysis-provides a color-coded, 3D model of a patient's coronary arteries indicating the impact blockages have on blood flow to the heart. HeartFlow is the first AI-driven non-invasive integrated heart care solution across the CCTA pathway that helps clinicians identify stenoses in the coronary arteries (RoadMap™Analysis), assess coronary blood flow (FFRCT Analysis), and characterize and quantify coronary atherosclerosis (Plaque Analysis). Our pipeline of products is growing and so is our team; join us in helping to revolutionize precision heartcare.

HeartFlow is a VC-backed company that has received international recognition for exceptional strides in healthcare innovation, is supported by medical societies around the world, cleared for use in the US, UK, Europe, Japan and Canada, and has been used for more than 250,000 patients worldwide.

The Facilities Manager will lead a small, multi-site team and oversee maintenance, security, office management, future expansion, planning and build out of HeartFlow facilities worldwide. This includes but is not limited to managing relationships with various building management firms, adhering facility management to applicable regulations and guidelines, managing video surveillance, badge access and maintain clean and operational facilities. This role will also take on special projects as needed. #LI-IB1

Job Responsibilities:

• Manage day-to-day operations, including infrastructure maintenance, occupant support, and development projects.
• Manage overall Facilities spend to approved budgets, and continually look for opportunities to implement cost-savings initiatives at our sites.
• Maintain office services by organizing office operations and procedures.
• Ensure timely resolution of all open tickets created by our workforce within established Service Level Agreements.
• Manage the design, planning, and implementation of office/cubicle map and workspace planning.
• Prepare disaster response plans and participate in bi-annual disaster recovery response exercises.
• Ensure readiness for all quarterly and annual Facilities audits and implement any remediations in a timely manner.
• Maintain regularly updated logs that track site inspection records.
• Maintain vendor list for maintenance and repair work for all HeartFlow facilities.
• Maintain facility to recognized industry frameworks and standards.
• Work directly with building managers/property owners to mitigate and/or resolve facility related issues requiring approval or collaboration with building owners.
• Provide back-up assistance to other administrative team members as needed.
• Establish and maintain effective professional business relationships with all levels of management, employees, and business contacts.
• Other duties as required.

Skills Needed:

• Experience mentoring, coaching and managing others.
• High degree of integrity and work ethic.
• Able to maintain professional manner and diplomacy in fast-paced and stressful situations.
• Able to handle sensitive information with professionalism and discretion.
• Excellent customer service, written and verbal communication, planning, and organizational skills.
• Quick learner and takes initiative to solve problems.
• High attention to detail.
• Exceptional multi-tasking and time-management skills.
• Able to anticipate the needs of the executive and team members.
• Advanced MS Office (Word, Excel, PowerPoint).

Educational Requirements & Work Experience:

• BA/BS Degree preferred but not required.
• 5+ years of office management.
• Management experience required.
• Experience in start-up tech companies preferred.

A reasonable estimate of the base salary compensation range is $150,000 - $180,000, cash bonus, and stock options.

HeartFlow, Inc. is an Equal Opportunity Employer. We are committed to a work environment that supports, inspires, and respects all individuals and do not discriminate against any employee or applicant because of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. This policy applies to every aspect of employment at HeartFlow, including recruitment, hiring, training, relocation, promotion, and termination.

Positions posted for HeartFlow are not intended for or open to third party recruiters / agencies. Submission of any unsolicited resumes for these positions will be considered to be free referrals.