Administrative Assistant

Job Highlights

Using AI ⚡ to summarize the original job post

Responsibilities

• Serve as the primary point of contact for client inquiries via phone, email, and the RES website, directing inquiries to the appropriate team members.
• Provide logistical support for meetings, including preparing agendas, gathering materials, coordinating live/virtual meetings, video conferences, and arranging accommodations (e.g., hotels, catering, room setup).
• Plan and execute internal events such as team-building activities, social gatherings, and employee engagement events.
• Manage both in-person and virtual event logistics to ensure a seamless experience for attendees.
• Foster community and inclusivity within the company through initiatives that enhance workplace culture and morale.
• Assist with travel arrangements, preparing expense reports for executives and staff as required.
• Handle incoming and outgoing mail, packages, and office supplies.
• Maintain office equipment and coordinate repairs or servicing.
• Assist in the procurement of marketing materials such as business cards, brochures, and presentations.
• Track and report on project milestones, regular deliverables, and other deadlines as required.
• Support the Director of Human Resources in developing and implementing employee wellness and engagement programs.
• Maintain accurate records of IT and metering equipment, collaborating closely with IT and Business Integration teams.
• Assist Chief Operating Officer with ad hoc tasks as needed.
• Prepare documents, presentations, spreadsheets, meeting minutes, and handle correspondence, ensuring accuracy and timely completion.
• Author and post quarterly employee newsletters to keep staff informed of company updates, upcoming events, and important milestones.
• Assist with credit card reconciliations.
• Maintain organizational chart, phone lists.
• Monthly notifications for Anniversaries and Birthdays.
• Effective time management, prioritizing and managing multiple tasks and deadlines efficiently.
• Proactively communicating project progress and status to ensure all parties are informed.
• Maintain budgetary discipline and ensure all expenditures align with the approved project budget.

Qualifications

Required

• High School Diploma required; Associate's Degree preferred.
• 2-5 years of administrative office experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational skills with attention to detail and the ability to prioritize tasks in a fast-paced environment.
• Proficient in proofreading and business correspondence standards.
• Ability to handle confidential information with discretion.
• Ability to work both independently and collaboratively with cross-functional teams.
• A positive, welcoming attitude and a desire to create a friendly and inclusive atmosphere.