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Office Administrator

Johnstone Supply • Tigard, OR 97224 • Posted 5 days ago

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Hybrid • Full-time • $70,000-$90,000/yr • Mid Level

Job Highlights

Using AI ⚡ to summarize the original job post

We are seeking a dynamic and creative Office Administrator to join our team at Johnstone Supply. In this role, you will be responsible for designing and executing corporate events that align with our brand strategy and enhance our market presence. Your expertise in event planning and office coordination will enable us to create unforgettable experiences that engage our leadership team, clients, and employees. This is an exempt, mostly on-site position with the expectation to work from home on Fridays, depending on business needs.

Responsibilities

  • Develop and execute event plans for corporate marketing initiatives, brand promotions, and company events, including annual Sales Kickoff, Dealer Meeting, HR Leadership Summit, and more.
  • Support Tigard Admin Office in maintaining conference rooms (scheduling and set up) and supporting facilities through restock purchases and so on.
  • Collaborate with Marketing & HR teams to create event themes and marketing materials that resonate with target audiences.
  • Coordinate with leadership to ensure event alignment with corporate goals and messaging.
  • Manage event budgets, track expenditures, and provide regular financial reports to ensure events stay within financial constraints.
  • Oversee the logistics of events, including setup, execution, and breakdown, award ordering, ensuring a seamless experience for attendees.
  • Conduct pre-event and post-event evaluations to gather insights and measure event success against established KPIs.
  • Ensure compliance with all legal, health, and safety obligations to minimize risk during events.
  • Support other departments in event planning, coaching and providing resources as needed.
  • Leverage technology and digital tools for event registration, attendee tracking, and interactive experiences.

Qualifications

Required

  • Bachelor's degree in Communications, Public Relations, Event Management, or a related field
  • 3-5 years of experience in corporate event planning
  • Expertise in event management software and Microsoft Office Suite
  • Familiarity with digital marketing tools and social media platforms
  • Budget management experience and financial acumen
  • Ability to work collaboratively with cross-functional teams

About Johnstone Supply

Johnstone Supply is a leading wholesale distributor specializing in HVACR equipment, parts, and supplies with local branches across the country. They offer a wide range of HVAC equipment, parts, and accessories for both residential and commercial use, as well as hydronics and plumbing equipment. Additionally, they provide training, resources, contests, and promotions for their customers to ensure top-notch products and customer support.

Full Job Description

PRIMARY PURPOSE -

We are seeking a dynamic and creative Office Administrator to join our team. In this pivotal role, you will be responsible for designing and executing corporate events that align with our brand strategy and enhance our market presence. Your expertise in event planning, combined with your office coordination acumen, will enable us to create unforgettable experiences that engage our leadership team, clients, and employees. If you have a passion for bringing people together and a talent for crafting memorable events that resonate with a corporate audience, we invite you to apply and help us elevate our company's events to new heights.

WORK SCHEDULE -

Expectation: Exempt mostly on- site position, Monday - Friday between 8:00 am - 5:00 pm. 8+ hours per day with the ability to work from home on Fridays, depending on business needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES -
  • Develop and execute event plans for corporate marketing initiatives, brand promotions, and company events, including annual Sales Kickoff, Dealer Meeting, HR Leadership Summit, and more.
  • Support Tigard Admin Office in maintaining conference rooms (scheduling and set up) and supporting facilities through restock purchases and so on.
  • Collaborate with Marketing & HR teams to create event themes and marketing materials that resonate with target audiences.
  • Coordinate with leadership to ensure event alignment with corporate goals and messaging.
  • Manage event budgets, track expenditures, and provide regular financial reports to ensure events stay within financial constraints.
  • Oversee the logistics of events, including setup, execution, and breakdown, award ordering, ensuring a seamless experience for attendees.
  • Conduct pre-event and post-event evaluations to gather insights and measure event success against established KPIs.
  • Ensure compliance with all legal, health, and safety obligations to minimize risk during events.
  • Support other departments in event planning, coaching and providing resources as needed.
  • Leverage technology and digital tools for event registration, attendee tracking, and interactive experiences.

Requirements

QUALIFICATIONS AND EXPERIENCE -

Education / Experience:

Bachelor's degree in Communications, Public Relations, Event Management, or a related field; 3-5 years of experience in corporate event planning and administrative/clerical experience required.

Job-Specific Knowledge & Skills:
  • Proven track record of planning and executing successful corporate events.
  • Strong understanding of marketing strategies and brand management.
  • Exceptional organizational skills and attention to detail.
  • Excellent communication and interpersonal skills - Ability to manage multiple projects simultaneously and meet tight deadlines.
  • Creative thinker with the ability to generate innovative ideas and concepts.
  • Proficient in event management software and Microsoft Office Suite.
  • Familiarity with digital marketing tools and social media platforms.
  • Budget management experience and financial acumen.
  • Capacity to work collaboratively with cross-functional teams.
  • Knowledge of the latest industry trends and best practices in event planning.

Competency Profile:
  • Strategic Event Planning: Proficiency in developing and implementing event plans, aligning with company goals and objectives.
  • Problem-Solving: Capacity to identify issues, analyze root causes, and develop solutions in event planning and office support processes.
  • Financial Acumen: Understanding financial principles and metrics to manage budgets, optimize resource allocation, and drive profitability.
  • Creativity: Ability to put together innovative events and present fresh ideas to leadership and teams.
  • Employee Engagement: Ability to create a charismatic and open environment for employees to feel welcome and appreciated.

Salary Description

$70,000-$90,000

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