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Accounts Payable Specialist
Muller, Inc. • Reston, VA 20190 • Posted 4 days ago
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In-person • Full-time • Mid Level
Job Highlights
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Muller, Inc. is seeking a full-time, organized, and detail-oriented Accounts Payable Specialist to join their team in Reston, Virginia. Reporting directly to the Director of Finance, the role involves providing full-cycle accounts payable support, including bill processing, vendor management, payment processing, and compliance with company policies. The position requires a solid knowledge of Quickbooks and Microsoft Office, strong communication skills, and the ability to multitask in a high-volume environment.
Responsibilities
- Review and process incoming bills, ensure compliance with company policies, match bills with POs, code and record bills in Quickbooks and external applications
- Maintain vendor relationships, coordinate annual vendor purchasing program, maintain Vendor Master Schedule, resolve billing discrepancies, negotiate and establish vendor credit terms
- Prepare and coordinate weekly payment runs, monitor payment approval process, reconcile AP transactions, process employee expense reports, monitor and coordinate credit card expense/receipt submission, reconcile billable expense submission
- Assist with quarter-end and annual closing activities for multiple entities, monitor vendor and subcontractor insurance coverage compliance
- Prepare and file 1099-NEC and 1099-MISC forms for multiple entities; coordinate subcontractor agreement update with legal advisor; update and monitor internal AP Guide, SOPs and policies
- Identify opportunities for efficiencies and process improvement, collaborate with operations' teams to implement improvements, collaborate on identifying AP needs and establishing technical requirements for a new accounting system
- Handle administrative tasks on as needed basis
Qualifications
Required
- Ability to work with high volume (up to 50 bills, 30-40 emails/calls)
- Solid knowledge of QB, MS Office (Word, Excel functions/formulas)
- 3-5 years proven AP experience, high volume environment
- Strong communication skills, ability to work for multiple entities, prioritize, multitask, stay on schedule, work fast
- Detail oriented, analytical thinking, good writing skills
Full Job Description
Title: Accounts Payable Administrator
Type: Full time, exempt
Location: Reston, Virginia
Reports To: Director of Finance
Muller is a full-service Site Development Contractor based in Northern Virginia. Our unique technology and systems-driven approach has led us to become a leading provider of sustainable civil construction services throughout Maryland, Virginia, and DC.
With the growth of our business, our Accounting Department is expanding. Muller Inc is seeking to hire a Full-Time organized and detail-oriented Accounts Payable Administrator to join our team. Reporting directly to our Director of Finance, the Accounts Payables Administrator will be responsible for providing full-cycle accounts payable support, enter vendor invoices and assist with overall routine accounting duties.
Disclaimer: The following description has been designed to indicate the general nature and essential responsibilities of work performed by employees within this classification. It is not a comprehensive inventory of all duties, responsibilities, and qualifications required.
Responsibilities:
Requirements:
Compensation:
Muller Inc is an Equal Opportunity Employer and makes hiring decisions solely on the basis of merit
Type: Full time, exempt
Location: Reston, Virginia
Reports To: Director of Finance
Muller is a full-service Site Development Contractor based in Northern Virginia. Our unique technology and systems-driven approach has led us to become a leading provider of sustainable civil construction services throughout Maryland, Virginia, and DC.
With the growth of our business, our Accounting Department is expanding. Muller Inc is seeking to hire a Full-Time organized and detail-oriented Accounts Payable Administrator to join our team. Reporting directly to our Director of Finance, the Accounts Payables Administrator will be responsible for providing full-cycle accounts payable support, enter vendor invoices and assist with overall routine accounting duties.
Disclaimer: The following description has been designed to indicate the general nature and essential responsibilities of work performed by employees within this classification. It is not a comprehensive inventory of all duties, responsibilities, and qualifications required.
Responsibilities:
- Bill Processing: review and process incoming bills, ensure their compliance with company policies, match bills with POs, code and record bills in Quickbooks and external applications
- Vendor Management: maintain vendor relationships, coordinate annual vendor purchasing program, maintain Vendor Master Schedule, resolve billing discrepancies, negotiate and establish vendor credit terms.
- Payment and Expense report processing: prepare and coordinate weekly payment runs, monitor payment approval process, reconcile AP transactions, process employee expense reports, monitor and coordinate credit card expense/receipt submission, reconcile billable expense submission
- Quarterly Reporting: assist with quarter-end and annual closing activities for multiple entities, monitor vendor and subcontractor insurance coverage compliance
- Compliance: prepare and file 1099-NEC and 1099-MISC forms for multiple entities; coordinate subcontractor agreement update with legal advisor; update and monitor internal AP Guide, SOPs and policies
- Process Improvement: identify opportunities for efficiencies and process improvement, collaborate with operations' teams to implement improvements, collaborate on identifying AP needs and establishing technical requirements for a new accounting system.
- Other accounting task: on as needed basis and depending on the skillset
- Handling administrative tasks on as needed basis
Requirements:
- Ability to work w/high volume (up to 50 bills,30-40 emails/calls
- Solid knowledge of QB, MS Office (Word, Excel functions/formulas)
- 3-5yrs proven AP experience, high volume environment
- Strong communication skills. Ability to work for multiple entities, prioritize, MULTITASK, stay on schedule, work fast
- Detail oriented, analytical thinking. Good writing skills.
Compensation:
- Competitive Salary
- Yearly Bonus
- Paid Holidays and Vacation
- Health, Vision, and Dental Insurance
- 401K with Company match
- Mileage Reimbursement package for all business-related travel
- Company phone, computer, etc.
Muller Inc is an Equal Opportunity Employer and makes hiring decisions solely on the basis of merit
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