Human Resources Technician

Position Details

Classification Information

Classification Title
Human Resources Technician

Salary Range
$5,397 - $6,503 Per Month

Salary Schedule Information

Click Here for Current Classified Salary Schedule

Position Information

Job Title
Human Resources Technician

Position Number
DEC985

Location
District Services

Department
District Human Resources

Percentage of Employment
100%

Months of Employment
12 Months Per Year

Work Schedule
Monday - Friday, 8:00 am - 5:00 pm (Schedule and shift are subject to change in accordance with department needs.)

About Us:

Do you strive to make a difference in higher education? Are you looking for a rewarding career opportunity to be a part of our students' educational success and lifelong learning? If so, we invite you to join North Orange County Community College District. We are proud to enroll over 60,000 students and serve a population of over one million people, annually! Home to more than 2,600 employees, our highly skilled, professional, and diverse faculty and staff are leading two of California's premier colleges, Cypress Community College and Fullerton Community College, as well as one of the largest continuing education programs, North Orange Continuing Education.

What We Offer:

• 100% employee medical premium coverage and a contribution toward dependent coverage (up to $9,051.21 for one dependent or $14,481.50 for two or more dependents annually)
• Fringe allowance to be used at employee's discretion (up to $2,646.10 annually)
• Voluntary (Medical/Dependent Day Care) Flexible Spending Account
• $50,000 life insurance benefit
• Deferred Compensation Program (403(b)/457 plans)
• Retirement Pension Plan (CalSTRS/CalPERS)
• Abundant Professional Growth & Development Opportunities (Receive up to $3,500 annually)
• 20 paid holidays + Paid vacation
• Cumulative sick leave
• Flexible/Hybrid Work Program: 3 days in office/2 days remote (Management approval required; may vary by Department/Position)
• Summer schedule (exceptions apply)
• Receive Premium Pay for years of continuous service: From 5% at 5 years, up to 36% at 36 years
• District paid employee post-retirement medical (for those who qualify)
• Employee Assistance Program
• Environment that fosters diversity and inclusion
• Progressive and innovative culture
• Opportunity to participate in various Faculty & Staff Associations

Primary Purpose

This position is responsible for performing a variety of specialized professional, technical and analytical duties to support the district office of human resources. This position performs technical human resources assignments focused on recruitment, human resource technologies and employee development activities.

Essential Functions

Examples of essential functions are interpreted as being descriptive and not restrictive in nature.

Job Description

Coordinates and participates in the technical activities related to recruitment, human resource technologies, employee orientation, employee training and employee workshops.

Conducts recruitment for vacancies, including the preparation and distribution of job announcements and requests for advertising and recruitment sources.

Provides information and assistance in person, via email or on the telephone to District personnel, staff and the public regarding a variety of personnel matters, such as job availability, personnel regulations, employment verifications, policies and procedures.

Provides oversight of the hiring committee processes and ensures District policies and equal employment opportunity guidelines are followed.

Maintains the applicant tracking system, pre-screens applications for completeness and minimum qualifications, verifies data input and troubleshoots system problems.

Schedules and proctors the administration of district typing tests. Updates and maintains test scores on human resource information systems.

Assists with maintaining HR website by updating content, graphics and HTML links.

Assists with special projects and events as assigned; maintains calendar of activities; distributes promotional and informational materials; maintains current mailing lists.

Maintains and updates human resources documents such as training guides, job announcements and informational pamphlets.

Provides technical expertise and analytical support for human resource information systems (HRIS) including the applicant tracking system, personnel database, etc, to staff, faculty, students and the public.

Trains and provides work direction and guidance to others as directed.

Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.

Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity, equity and inclusion trainings and events.

Performs related duties as assigned.

Working Relationships

The Human Resources Technician maintains frequent contact with various District Administrators and personnel, faculty, students and the public.

Knowledge, Skills and Abilities

Knowledge of District organization, operations, policies and objectives

Knowledge of District policies, procedures, rules and regulations related to assigned functional area of responsibility

Knowledge of applicable sections of State Education Code and other applicable laws

Knowledge of interpersonal skills, telephone techniques and etiquette, public relations techniques

Knowledge of modern office practices, procedures and equipment

Knowledge of record-keeping techniques

Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary

Knowledge of various computer software applications

Ability to perform a variety of specialized technical duties concerning the employment of personnel

Ability to interpret, apply and explain rules, regulations, policies and procedures

Ability to make arithmetic calculations quickly and accurately

Ability to operate a variety of office equipment such as calculator, computer, copier, etc.

Ability to analyze situations accurately and adopt an effective course of action

Ability to plan, organize and prioritize work

Ability to work independently with little direction

Ability to complete work efficiently with many interruptions

Ability to work confidentially with discretion

Ability to meet schedules and time lines

Ability to understand and follow oral and written directions

Ability to communicate effectively, both orally and in writing

Ability to understand scope of authority in making independent decisions

Ability to review situations accurately and determine appropriate action according to established guidelines

Ability to establish and maintain effective working relationships with others

Special Requirements

Coursework must be verifiable on a legible transcript. If selected as a finalist and/or given an offer of employment for this position, you will be required to provide a transcript (may be unofficial). Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.

Minimum Qualifications

High school diploma or GED, supplemented by college courses.

Minimum of two (2) years of increasingly responsible office support experience, preferably within an HR environment.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

Desirable Qualifications

Familiarity with using Applicant Tracking Software (ATS) to manage and streamline the recruitment process, Banner and PeopleAdmin desirable.

Experience coordinating and facilitating recruiting processes.

Must be proficient in Microsoft Office Suite.

Human Resource experience in a higher education setting.

Demonstrated experience working with and supporting a diverse workforce.

Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.

Working Conditions

College or District office environment; subject to constant interruptions and frequent interaction with others; sitting for long periods at a time (up to 2-3 hours); repetitive use of upper extremities including hand coordination activities.

Number of Vacancies
1

Posting Detail Information

Posting Number
2015757P

Desired Start Date

Open Date
09/17/2024

Close Date
10/01/2024

Special Instructions Summary

Work Schedule: District employees can apply for the Flexible/Hybrid Work Program, working a hybrid schedule of remote work and in-person each week. Approval and number of in-person days may vary by position/department. Questions regarding the work schedule may be discussed with Hiring Manager if selected as an interview candidate.

This is a classified position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following: identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statue. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within six (6) months.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "N/A" (not applicable). Do not use terms such as "see resume" or "see attached".

The minimum required number of references for this position is three (3) and will be requested at the finalist and/or offer of employment phase of the hiring process.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview.

Minimum Qualifications - Experience: One year of experience is equivalent to 12 months of experience at a maximum of 40 hours per week (full time). Applicable part-time experience will be converted to the full-time equivalent for the sole purpose of meeting the experience minimum qualification (Example: Twelve (12) months of part time work experience is equivalent to six (6) months full time).

Minimum Qualifications - Education: 24 units are equal to one year of education. As applicable, education must be from a regionally accredited institution and verifiable on a legible unofficial transcript.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4810 at least three business days in advance of the scheduled examination/interview date.

Evaluations of foreign degrees and/or coursework are required. See our website at https://www.nocccd.edu/minimum-qualifications for information regarding evaluation of foreign degrees.