Executive Coordinator, Executive Office (Remote-Washington, DC)

About Community Change and Community Change Action:

Community Change builds the power and capacity of low-income people, especially low-income people of color, to lead powerful and dynamic movements for social change.

Our vision of a better world centers the leadership of impacted people of color to move our work on immigrant rights, economic justice, and racial equity, including a focus on jobs and housing, early childhood care and education, income supports, and immigration reform.

This position also supports Community Change Action, an affiliated 501(c)(4) advocacy organization. While motivated by the same core values - equity, inclusion, and justice - Community Change and Community Change Action operate independently of one another and each organization has its own board of directors.

Position Description:

The Executive Coordinator will provide high-level strategic support to the Co-President of Community Change/Action with particular emphasis on scheduling, travel, management of administrative tasks, and planning. This position will also provide backup support as needed for the broader Executive Office, and play a key role in promoting a sustainable, professional, organized, and collaborative atmosphere.

The Executive Coordinator is an innovative self-starter, who takes initiative and drives projects and tasks to completion. The individual thrives in a fast-paced environment, demonstrates strong time management and impeccable attention to detail, and can work both independently with minimal supervision and collaboratively as part of a team. The individual must exercise extreme discretion as they will handle confidential information and manage highly sensitive internal and external communications, demonstrate good judgment, be adaptive, flexible, and highly trustworthy.

A portion of time will be spent working with Community Change's sister organization, Community Change Action.

Principal Responsibilities:

Co-President's Administrative Support

• Manages the Co-President's calendar, ensuring a clear purpose and strategic use of the Co-President's time. This includes driving the scheduling of appointments and meetings to support all areas of the Co-President's work.
• Compiles requests for meetings for the Co-President's review and decision-making, and provides updates to stakeholders in a timely manner.
• Serve as the primary point of contact for internal and external contacts on behalf of the Co-President.
• Supports the Co-President's preparation for meetings, including organizing materials, capturing notes, and driving timely follow-up.
• Books Co-President's travel for out-of-town events and meetings.
• Completes various financial tasks for the Co-President, including processing reimbursements, completing timesheets, and reconciling the Co-President's organizational credit card.
• Works with the Co-President and Director of Executive Projects to review scheduling and administrative processes, adjusting practices as needed to better serve the needs of the Co-President and the organization.
• Provides scheduling and administrative coverage for the other Community Change/Action Co-President when their Executive Coordinator is out of office.

Events and Project Coordination

• Schedules and manages logistics for occasional Community Change/Action meetings, conferences, workshops and presentations, including compiling and organizing background materials, preparing agendas and minutes, coordinating travel and other logistics, securing and managing vendors and vendor contracts, developing and tracking budgets, and driving follow-up activities, in close coordination with relevant staff and partners.
• Coordinates other projects under the supervision of the Director of Executive Projects.

Writing and Communications

• Drafts and formats emails and letters professionally for general or routine correspondence with both internal and external audiences, under the supervision of the Director of Executive Projects. .
• Prepares travel or meeting-related documents, itineraries, etc.

Boards of Directors

• Works with colleagues to execute logistics for 2-3 Community Change/Action board meetings per year.
• Serves as a board liaison on high-level administrative and logistical matters.
• Schedules and supports Community Change/Action Board committees and working groups as needed. This may include preparation of agenda and meeting minutes and other duties as assigned.
• Creates and disseminates board notes and minutes as requested, ensuring follow-up items are handled and/or communicated to the appropriate parties.

Qualifications:

• Minimum of five to seven years of experience managing calendars for senior-level executives.
• Minimum of three years of experience in a fast-paced non-profit environment.
• Sound judgment, flexibility and patience, with the ability to exercise discretion in dealing with highly confidential and sensitive matters, both internally and externally.
• Experience working with a board of directors and planning/executing board meetings.
• Familiarity with 501 (c)(3), 501 (c)(4), and electoral campaigns.
• Fast learner who takes initiative and can drive projects to completion.
• Excellent meeting, event planning and logistics coordination.
• Strong project management skills - highly organized, impeccable time management skills, detail oriented, ability to consistently meet deadlines, and move and follow up on action items.
• Ability to prioritize tasks and produce a clean work product under tight deadlines and the pressure of a fast-paced work environment.
• Familiarity with the broad social justice organizing and advocacy landscape, as well as national politics.
• Strong written and verbal communication skills.
• Computer literacy required, including MS Office Suite and G-Suite skills. Familiarity with Slack and Zoom video conferencing systems is a plus.
• Excellent interpersonal communication skills, diplomacy, and discretion.
• Team player with the capacity to be resourceful and flexible.
• Commitment to advancing economic, racial, and gender justice.
• Knowledge of remote-first organizational culture and systems.
• Comfortable using our remote work tools including Google Workspace, Microsoft Outlook, and Slack.

This position reports to: Director of Executive Projects

Supervisory Requirements: None

Travel Requirements: This position may require some limited travel.

Salary and Benefits: $75,000 - $85,000 annual salary. Community Change also offers an excellent benefits package, which includes 4 weeks of annual paid vacation; additional paid holiday leave between December 24 and January 1 and a Summer break the week of July 4th; 8% employer contribution to retirement account after six months of employment (and 3% employer contribution for the first 6 months); and a choice of generous health insurance plans.

Classification: Community Change recognizes a staff bargaining unit affiliated with IFPTE Local 70, a union for non-profit workers. This position is not included in Community Change's bargaining unit and is not covered under the terms of the collective bargaining agreement.

Location: This position can be performed remotely; however, the candidate should be located in Washington, DC.

Equal Opportunity: Our vision of a better world centers the leadership of impacted people of color to move our work on immigrant rights, economic justice, and racial equity, including a focus on jobs and housing, early childhood care and education, income supports, and immigration reform. We strongly encourage the interest and applications of people of color, women, and people in the disabled and LGBTQ+ communities. Community Change is an Equal Opportunity Employer.

Closing Date of Position: Open Until Filled

Click here to learn more about our employee benefits and Community Change's values