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People Operations, Payroll/HR Generalist
CaduceusHealth • Jersey City, NJ 07302 • Posted 4 days ago
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In-person • Full-time • Senior Level
Job Highlights
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The HR Payroll Generalist at CaduceusHealth is responsible for a full range of Human Resources and Payroll activities, including ADP HRIS management, employee relations, HR policies and procedures adherence, and compensation. This role involves payroll administration, benefits management, and leading change to improve processes and procedures. The position reports to the People Operations Manager and plays a key role in ensuring accurate and timely payroll and HR processes.
Responsibilities
- Subject matter expert on payroll administration.
- Maintain HRIS within ADP Workforce Now.
- Accurately process all staff changes on Human Resources Action Forms.
- Enter accurate payroll, tax, benefit enrollments & demographic information.
- Adhere to all Federal, State, and Local payroll tax & compliance laws.
- Process bi-weekly payroll and review payroll process.
- Prepare payroll, HR, and miscellaneous reports as required.
- Resolve issues relating to payroll production.
- Conduct verification of employment and assist with unemployment agencies.
- Perform routine tasks to administer and execute people operation programs.
- Serve as Human Resource Business Partner to an assigned group of managers and their associates.
- Handle employment-related inquiries and provide guidance on employee behavior.
- Mentor managers on employee development practices.
- Assist in performance evaluations, disciplinary processes, and conflict resolution.
- Conduct investigations in response to employee relations concerns.
- Attend and participate in employee disciplinary meetings and terminations.
- Ensure confidentiality for all sensitive HR information.
- Develop and maintain positive working relationships with all employees.
- Assist in developing and implementing diversity and inclusion efforts.
- Coordinate and conduct all Exit interviews and document meetings.
Qualifications
Required
- Minimum 7+ years operational experience in Human Resources, Payroll administration and/or related field.
- Expert knowledge of Microsoft Outlook, Word, Excel, PowerPoint.
- Strong interpersonal, communication, conflict resolution and administrative skills.
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Thorough knowledge of employment-related laws and regulations.
- Highly collaborative and team player.
- Positive attitude.
- Strong analytical and problem-solving skills.
- Ability to work in a fast-paced environment.
- Ability to communicate effectively with senior leadership and company personnel.
- Ability to make administrative level decisions and solve problems.
- Ability to prioritize and organize effectively.
- Ability to show judgment and initiative and to accomplish job duties.
- Ability to work independently.
- Ability to prioritize tasks and to delegate them when appropriate.
- Ability to act with integrity, professionalism, and confidentiality.
Preferred
- Bachelor's degree in business administration, Finance, Human Resources, or related field.
Full Job Description
Position Overview:
Reporting to the People Operations Manager, the HR Payroll Generalist provides a full range of Human Resources and Payroll activities across multiple functions including ADP HRIS, employee relations, HR policies and procedures adherence, employment activities related to retention, recruitment, and compensation, implements corporate People Operations initiatives, and assists in leading change by improving processes and procedures.
Essential Functions:
Overview of Payroll Responsibilities:
Overview of Key People Operations Responsibilities:
PREFERRED SKILLS & EXPERIENCE:
Work environment:
Reporting to the People Operations Manager, the HR Payroll Generalist provides a full range of Human Resources and Payroll activities across multiple functions including ADP HRIS, employee relations, HR policies and procedures adherence, employment activities related to retention, recruitment, and compensation, implements corporate People Operations initiatives, and assists in leading change by improving processes and procedures.
Essential Functions:
Overview of Payroll Responsibilities:
- Subject matter expert on payroll administration.
- Fully responsible for maintaining HRIS within ADP Workforce Now, including but not limited to:
- Accurately processing all staff changes on our Human Resources Action Forms,
- Entering accurate payroll information, tax information, benefit enrollments & demographic information on an ongoing basis
- Fully responsible for maintaining HRIS within ADP Workforce Now, including but not limited to:
- Adhere to all Federal, State and Local payroll tax & compliance laws, and stay up to date on relevant Payroll & Tax-related legislative changes or compliance requirements
- Processing of bi-weekly payroll. Implementing, maintaining, and reviewing payroll process including reviewing hours on timecards are accurate; ensuring scheduled hours match with worked hours; SME to all Time and Attendance Supervisors; Ensure Time and Attendance Supervisors are properly trained and following current payroll protocol.
- Reports: preparing payroll, HR and miscellaneous reports as required
- Be knowledgeable about and understand new legislation impacting payroll.
- Ensure payroll is completed in an accurate and timely manner.
- Review payroll policies and amend procedures when required.
- Develop and conduct payroll related training shorts
- Resolve issues relating to payroll production
- Conduct verification of employment and assist with unemployment agencies regarding Request for Information completion and attend UI Appeals as needed.
- Other duties as assigned
Overview of Key People Operations Responsibilities:
- Perform routine tasks required to administer and execute people operation programs including but not limited to benefits, leave; disciplinary matters; disputes and investigations; performance; productivity, succession planning, morale; and training and development.
- Human Resource Business Partner to an assigned group of managers and their associates. Point person for this group on all things People Operations.
- Handles employment-related inquiries from employees, supervisors, and managers, and provides guidance on employee behavior and conflict resolution.
- Mentor managers on employee development practices while ensuring legal compliance.
- Assist management personnel with ensuring constructive and timely performance evaluations are completed fairly and merit increases follow Caduceus current SOP.
- Assist managers in properly communicating performance improvement plans/disciplinary process, employee misconduct, resolving employee conflicts, reviewing, and implementing policies, provide ongoing support and enlist guidance from the People Operations Manager and VP People Operations on more complex and/or sensitive matters.
- Conduct investigations in response to employee relations concerns and employee complaints
- Attend and participate in employee disciplinary meetings and terminations as needed.
- Ensure confidentiality is maintained for all sensitive HR information
- Understand all aspects of current benefit offerings- as well as reconciliation of monthly benefit bills
- Participate in open & new hire enrollment for benefit plans offerings.
- Help answer benefit questions employees may have
- Lead on FMLA oversite through ADP TAM system
- Back up to HR Coordinator (HRC) for all emails received in CADHR when HRC is otherwise unable to oversee. Check CADHR inbox several times per day, answer as required and forward employee relations issues to assigned HRBP.
- Develop and maintain positive working relationships with all employees
- Assist in developing and implementing diversity and inclusion efforts
- Coordinate and Conduct all Exit interviews, properly documenting the meeting
- Provide turn over reports to VP of People Operations as required
- Back-up to HR Coordinator on New Hire orientation when HR Coordinator is out.
- Assist with and work on projects as needed
- Other duties as assigned
PREFERRED SKILLS & EXPERIENCE:
- Bachelor's degree in business administration, Finance, Human Resources, or related field preferred but not required
- Minimum 7+ years operational experience in Human Resources, Payroll administration and/or related field
- Expert knowledge of Microsoft Outlook, Word, Excel, PowerPoint
- Strong interpersonal, communication, conflict resolution and administrative skills
- Excellent verbal and written communication skills that are delivered in a clear and straightforward manner
- Excellent organizational skills and attention to detail
- Excellent time management skills with a proven ability to meet deadlines
- Thorough knowledge of employment-related laws and regulations
- Highly collaborative / Team player
- Positive attitude
- Strong analytical and problem-solving skills
- Comfortable with routinely shifting demands
- Must be able to work under pressure and meet deadlines
- Working knowledge of general office equipment
- Ability to work in a fast-paced environment
- Ability to communicate effectively with senior leadership and company personnel
- Ability to make administrative level decisions and solve problems while working under pressure
- Ability to prioritize and organize effectively
- Ability to show judgment and initiative and to accomplish job duties
- Ability to work independently
- Ability to prioritize tasks and to delegate them when appropriate
- Ability to act with integrity, professionalism, and confidentiality
Work environment:
- A standard business environment exists with moderate noise levels.
- Ability to sit for extended periods of time.
- Long periods of computer usage
- Handling - seizing, holding, grasping of objects, tools, and controls
- Vision - close vision
- Hearing- ability to receive detailed information through oral and telephonic communication
- Reading comprehension - ability to read and comprehend information quickly and accurately to ensure proper response
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