ADMINISTRATIVE OFFICER II

Introduction

The Office of Financial Regulation in the Maryland Department of Labor is accepting applications from qualified candidates for the position of Administrative Officer II. This skilled position serves as the Administrative Officer II for the Banking Unit. Administrative Officer II is administrative work requiring regular use of independent judgment and analysis in applying and interpreting complex administrative plans or policies.

GRADE

14

LOCATION OF POSITION

100 South Charles Street, Baltimore, Maryland 21201

Main Purpose of Job

Administrative Assistant to the Assistant Commissioner - Depository Supervision and the Deputy Commissioner for the purpose of tracking, processing, and maintaining of records for chartered institutions regulated by the Office of Financial Regulation, as well as administrative records. In addition, the Administrative Assistant will also be support to the field staff. The purpose is to ensure that all record keeping is accurate and current and in compliance with State laws and regulations, and that the general economy of this State and the welfare of consumers are protected. This position reports to the Assistant Commissioner - Depository Supervision and has administrative duties. An Administrative Officer II may, in management's discretion, work remotely in accordance with the Agency's telework policies.

POSITION DUTIES

Duties of this position include but are not limited to:

• Responsible for the organization and maintenance of bank, credit union, and non-depository trust company files and the preparation of monthly and quarterly reports, to ensure that information on Maryland-chartered banks, credit unions, and non-depository trust companies, and out-of-state banks doing business in Maryland, is kept current and is readily available when needed for Deputy Commissioner, Assistant Commissioner - Depository Supervision, and field examiners' use; Sco1• ecard monitoring and disbursement of data, analyzing of data; strategic planning administrative matters, examiner training coordinator, preparing annual assessment letters; preparing the Commissioner's Annual Report; and/or responding to inquiries from banks, credit unions, non -depository trust companies, attorneys, the general public, members of the Maryland Legislature, and/or the Governor.
• Independently tracks, reviews, and updates various spreadsheets, projects, and other duties, and may provide recommendations of action(s) to be taken on depository institution related matters as assigned by the Assistant Commissioner - Depository Supervision and Deputy Commissioner. The various spreadsheets include, but are not limited to: continuously updating and maintaining of training completed and training and travel related expenses; chartered institutions monitoring spreadsheets; updating and maintaining examiner related spreadsheets for various purposes; off-site monitoring spreadsheet to track completion; and equipment inventory and other depository related matters.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience using Microsoft Office Suite products.

Experience with creating and administering spreadsheets in Excel.

Project management experience.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Department of Labor/DUI) to determine whether any monies are owed to Department of Labor/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

Resumes are acceptable as additional information; however, the application must be completed or it will be subject to rejection.

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

For positions that require Bachelor/Master Degree etc:

Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.

EXAMINATION PROCESS

The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. However, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

The paper application must be received by 5 pm, close of business, on the closing date for the recruitment. No postmarks will be accepted. Incorrect application forms will not be accepted.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION.

Completed applications, required documentation, and any required addendums may be mailed to:

Department of Labor Office of Human Resources

Attn: Jasmine Hubbard 24-003235-0053

1100 N. Eutaw Street, Rm. 101

Baltimore, MD 21201

For additional information, please contact Jasmine Hubbard at 410-767-2627 or via email Jasmine.Hubbard1@maryland.gov.

The MD State Application Form can be found online

Department of Labor is an equal opportunity employer. It is the policy of Department of Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.