Accounts Payable Specialist - fixed term

ArtCenter College of Design is searching for an experienced Accounts Payable Specialist - fixed term to join our team.

The salary range for this position: $30.00 - 33.00 per hour (35 hours per week).

Finalsalary is based on education, experience, skills relevant to therole, and internal equity.

About ArtCenter
Foundedin 1930 and located in Pasadena, California, ArtCenter College of Design is a globalleader in art and design education and has had an international reputation forits rigorous, transdisciplinary curriculum, faculty of professionals, strongties to industry, and commitment to socially responsible design. ArtCenter is aprivate nonprofit fully accredited by the WASC Senior College and UniversityCommission (WSCUC).

Every positionat ArtCenter plays an important part in carrying out the values, goals,strategic vision, and mission of the College. This includes diversity,equity, inclusion, access, belonging (DEIAB) and culture.

Job Summary

Reporting to the director, accounting and payroll, the accounts payable specialist is responsible for processing payments for vendors, students, and employees by receiving, verifying, and inputting invoices and check requests through the College's electronic payment system. The incumbent will be responsible for the accurate and timely processing of payments.

This is a fixed term position of 6 months and includes benefits.

Essential Functions

Accounts Payable Processing - 90%

• Process payments for vendors, students, and employees
• Receive, verify, and input invoices and check requests through the College's electronic payment system, review for approvals, GL accounts and other applicable information
• Prepare checks and electronic payment files
• Transmit weekly check register information to the bank for Positive Pay
• Produce and audit reports for each check run
• Interact with vendors, Purchasing department, and Payees for address inquiries, etc.
• Look for opportunities for improvements in processes to increase effectiveness

Non-essential - 10%

• Research government reporting requirements related to EDD, Franchise Tax Board, and the IRS
• Assist the Accounting Department with quarterly and annual reporting, annual 1099 preparation and quarterly Independent Contractor reporting
• Other duties as assigned

Required Qualifications:

• Associate's degree in accounting
• At least 2 years of specialization in Accounts Payable or equivalent combination of training and experience

• Customer service oriented, with the ability to problem solve
• Good written and oral communication skills
• Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines
• Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
• and the ability to learn new software
• Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business Demonstrated experience in cultivating the values of diversity, equity, inclusion, access and belonging into work practices and the ability to establish and maintain effective working relationships within ArtCenter's diverse communities

Preferred Qualifications

• Bachelor's degree in accounting or business from an accredited college or university
• Experience with Ellucian/Colleague and 5 Key
• Experience in higher education

Diversity Statement
ArtCenter is fully committed to fostering a culture that values diversity, equity, inclusion, access and belonging not only in vision but in practice. Our path forward is predicated on our belief that multiple points of view, life experiences, ethnicities, cultures and belief systems are essential to academic and creative excellence. We strive to learn more about difference while respecting the rich diversity in our world, attending to important questions about racial injustice and decolonizing our curriculum. Our campus environment must be vigilant in supporting the full participation of students, faculty, and staff of every race, color, ethnicity, sex, gender, gender identity or expression, marital status, religion, sexual orientation, age, disability, veteran status, socioeconomic status and political viewpoint.

Equal Opportunity EmployerArtCenter is committed to a policy of equalemployment opportunity and does not discriminate against its employees orapplicants on the basis of race (including hair texture and protectivehairstyle), color, religion (includes religious dress and grooming practices),sex/gender (includes pregnancy, childbirth, breastfeeding, and/or relatedmedical conditions), gender identity, gender expression, sexual orientation, maritalstatus, medical condition (genetic characteristics, cancer, or a record orhistory of cancer), military or veteran status, national origin, ancestry,disability (mental and physical, including HIV/AIDS, cancer, and geneticcharacteristics), genetic information, request for family care or medicalleave, age (over 40), criminal background (Fair Chance Act), reproductivehealth decision-making, off-duty and off-premisescannabis use, or any other actual or perceived characteristic protected byapplicable state or federal law. Equal employment opportunity is extended toall persons in all aspects of the employer-employee relationship, includingwithout limitation, recruitment, hiring, upgrading, learning and professionaldevelopment, promotion, compensation, benefits, leave of absence, transfer,discipline, layoff, recall and termination. This commitment applies to allpersons involved in the operations of ArtCenter and prohibits unlawfuldiscrimination by any employee of ArtCenter. Applicants who wish to request an accommodation for a disability may contact the Office of Employee Experience and Engagement at (626) 396-2470.

Applicant Rights (Prior Cannabis Use)
ArtCenterwill not request information from an applicant relating to the applicant'sprior use of cannabis. ArtCenter will not use information obtained from acriminal history about an applicant or employee's prior cannabis use, unlessArtCenter is permitted to consider that information under applicable law.

Employment At-Will
All employment with ArtCenter is for anunspecified term and is "at-will." Employees are free to resign at any time,with or without reason, and with or without prior notice. Similarly, ArtCenterhas the right to terminate the employment relationship at any time, with orwithout cause, and with or without prior notice. This "at-will" employment,which includes the College's right to transfer, discipline, demote, or changethe conditions of employment with or without cause and with or without priornotice, cannot be modified, amended orwaived by any oral or implied agreement, and may be modified or altered only byan express individualized written employment agreement signed by both theemployee and the College president

ArtCenter Employees have a Mandatory Duty to Report
All employees who know or have reason to know of allegations or acts that violate ArtCenter's Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the Director, Title IX Compliance and Programs or designee, or the Associate Dean of Students or designee. Faculty, who have a mandatory duty to report, are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.

Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.