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Accounts Payable Specialist
APA • Remote • Posted 4 days ago
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Remote • Full-time • $23.08-$34.87/hr • Mid Level
Job Highlights
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The Accounts Payable Specialist at APA is responsible for processing all cash disbursements to vendors, members of governance, award recipients, and employee reimbursements in accordance with established policies and procedures. This role involves ensuring the validity, accuracy, and timely payment of requests for payment, enforcing APA policies, and maintaining compliance with internal and external policies and regulations.
Responsibilities
- Responsible for all tasks related to disbursements to vendors, members of governance, award recipients, and employee reimbursements.
- Communicate with vendors, members, banks, and staff as needed.
- Ensure proper classification of vendors for 1099 reporting.
- Process check, wire, and ACH actions in accordance with set policies and procedures and internal controls.
- Verify accuracy of sales tax charges.
- Track and reconcile accounts payable, prepaid accounts, and accruals.
- Assist as needed for audit and/or information requests.
- Process payables for related entities.
- Perform general ledger account reconciliations and bank reconciliations.
- Handle other ad hoc requests as assigned.
Qualifications
Required
- Bachelor's degree in a business discipline (e.g., Business Administration, Accounting, Marketing) or 1 year related experience.
- 5 years of experience in accounts payable may be substituted for degree.
- Demonstrated understanding of accounting principles.
- Proficiency in the use of accounting software, Microsoft Word, and Excel.
Full Job Description
Note: APA operates on a 37.5-hour work week with one hour lunch breaks each day. APA sets salaries based on several considerations, including years of relevant experience, level of education, and previous staff and/or governance experience at APA.
Accounts Payable Specialist is responsible for processing all cash disbursements to vendors, members of governance, award recipients and employee reimbursements in accordance with established policies and procedures and best practices. The Specialist is responsible for ensuring that requests for payment are valid, accurate, charged to the appropriate account, properly authorized, sufficiently supported, and paid timely.
The Specialist must be very familiar with APA policies and act as an enforcer of those policies.
Education & Experience Required:
Education: Bachelor's degree in a business discipline, i.e. Business Administration, Accounting, Marketing and 1 year related experience. 5 years of experience in accounts payable may be substituted for degree.
Experience: Demonstrated understanding of accounting principles, to include bank and ledger account reconciliations. Must understand the importance of compliance with internal and external policies and regulations, and the importance of good customer service.
Computer Skills Required:
Must be proficient in the use of accounting software, Microsoft Word and Excel.
Responsibilities:
Responsible for all tasks related to disbursements to vendors, members of governance, award recipients, and employee reimbursements. Will communicate with vendors, members, banks, and staff as needed. Will ensure proper classification of vendors for 1099 reporting, and is responsible for processing check, wire and ACH actions in accordance with set policies and procedures and internal controls. Will verify accuracy of sales tax charges, track and reconcile accounts payable, prepaid accounts, and accruals.
Other Duties as assigned
Assists as needed for audit and/or information requests, processing payables for related entities, general ledger account reconciliations, bank reconciliations, and other ad hoc requests.
About APA:
The American Psychological Association (APA) represents 122,000 psychologists, students, and affiliates, primarily in the U.S. and Canada but also in other countries around the world. APA is a scientific and professional organization with about 500 employees and is categorized as a 501(c)(3) along with its 501(c)(6) companion organization, APA Services, Inc.
Job Location: Remote: APA jobs may be considered for remote work eligibility as defined in APA's Flexible Work Policy and are subject to approval. Remote work employees may not work from the following states or U.S. territories: Alaska, California, Colorado, Guam, Hawaii, Iowa, Louisiana, Montana, Nebraska, New York, North Dakota, Ohio, Puerto Rico, Rhode Island, U.S. Virgin Islands, Washington, Wyoming.
Application Instructions:
Qualified candidates must apply online through APA's applicant system and attach a resume and cover letter specifying your salary expectations. Applications that are submitted without both documents are considered incomplete and will not be reviewed for consideration. Once your application is submitted, you will receive a confirmation email. Please make sure to check your Spam folder if you do not receive an email from us.
The American Psychological Association is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law.
#LIRemote
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Accounts Payable Specialist is responsible for processing all cash disbursements to vendors, members of governance, award recipients and employee reimbursements in accordance with established policies and procedures and best practices. The Specialist is responsible for ensuring that requests for payment are valid, accurate, charged to the appropriate account, properly authorized, sufficiently supported, and paid timely.
The Specialist must be very familiar with APA policies and act as an enforcer of those policies.
Education & Experience Required:
Education: Bachelor's degree in a business discipline, i.e. Business Administration, Accounting, Marketing and 1 year related experience. 5 years of experience in accounts payable may be substituted for degree.
Experience: Demonstrated understanding of accounting principles, to include bank and ledger account reconciliations. Must understand the importance of compliance with internal and external policies and regulations, and the importance of good customer service.
Computer Skills Required:
Must be proficient in the use of accounting software, Microsoft Word and Excel.
Responsibilities:
Responsible for all tasks related to disbursements to vendors, members of governance, award recipients, and employee reimbursements. Will communicate with vendors, members, banks, and staff as needed. Will ensure proper classification of vendors for 1099 reporting, and is responsible for processing check, wire and ACH actions in accordance with set policies and procedures and internal controls. Will verify accuracy of sales tax charges, track and reconcile accounts payable, prepaid accounts, and accruals.
Other Duties as assigned
Assists as needed for audit and/or information requests, processing payables for related entities, general ledger account reconciliations, bank reconciliations, and other ad hoc requests.
About APA:
The American Psychological Association (APA) represents 122,000 psychologists, students, and affiliates, primarily in the U.S. and Canada but also in other countries around the world. APA is a scientific and professional organization with about 500 employees and is categorized as a 501(c)(3) along with its 501(c)(6) companion organization, APA Services, Inc.
Job Location: Remote: APA jobs may be considered for remote work eligibility as defined in APA's Flexible Work Policy and are subject to approval. Remote work employees may not work from the following states or U.S. territories: Alaska, California, Colorado, Guam, Hawaii, Iowa, Louisiana, Montana, Nebraska, New York, North Dakota, Ohio, Puerto Rico, Rhode Island, U.S. Virgin Islands, Washington, Wyoming.
Application Instructions:
Qualified candidates must apply online through APA's applicant system and attach a resume and cover letter specifying your salary expectations. Applications that are submitted without both documents are considered incomplete and will not be reviewed for consideration. Once your application is submitted, you will receive a confirmation email. Please make sure to check your Spam folder if you do not receive an email from us.
The American Psychological Association is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law.
#LIRemote
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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