Executive Assistant

DAY TO DAY:

Our fast growing client, an insurance firm based out of Newtown Square is seeking a highly organized and efficient Executive Admin to support their CFO and their accounting team of 7 total individuals. The Executive Assistant will enable and improve the effectiveness of the executives by being proactive, prioritizing activity, being organized, helping to coordinate projects, and being proactive with identifying other areas for assistance. The day to day responsibilities include: administrative support related to company activities, scheduling, travel organization (business and personal), coordinating appointments (business and personal), vendor management and communication, project management, and both e-mail and written correspondence. You will work alongside a self-motivated admin team that is high profile and a crucial part of the company.

There is a wide range of responsibilities that makes this role challenging and dynamic. This position requires a highly discreet person who has strong organizational, analytical, and interpersonal abilities. Along with Exec Admin duties you will also support finance with any of the following: bookkeeping, using QuickBooks, doing payables and receivables, collections, sending invoices, helping with tax mailings/filings, and more. You will also help with scheduling for Executives and coordinate meetings and calls. You will also perform project management for projects related to the COO’s areas. The Executive Admin will also answer phones, emails, and forwards along messages when needed and take detailed notes at meetings, helps with daily time management and priority setting for Executives, and coordinate performance review process by communicating timelines and scheduling meetings when appropriate.