Office Assistant / Administrative Assistant

The Office Assistant is responsible for providing administrative support to the leadership of the Regional Office to ensure continuity of daily Regional Office functions and operations. This position coordinates with leadership to provide administrative services in conjunction with Global Practice and business line goals and objectives. The Office Assistant coordinates office support services, facilities management in order to ensure organizational effectiveness and efficiency. This position will report directly to the Operations Director.

Title: Office Assistant / Administrative Assistant

Location: Chesterfield, MO

Type: Contract to Hire

Industry: Engineering

W2 only

Job Duties:

• Facilitates the dissemination of office information to the Global Practices and departments as part of the overall communications and management process.
• Monitor office deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
• Plan, coordinate and facilitate on-site and off-site meetings for the office. This may include: orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.
• Assemble and analyze information involving business plans, and financial reports, resulting in the final business plan submission.
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
• Prepare a variety of communication including emails, meeting agendas, and meeting minutes.
• Supervise and coordinate admin staff
• Maintain a high level of accuracy in preparing information
• Supervise and coordinate admin staff
• Coordinate office furniture and supplies
• Maintain office equipment
• Maintain office supply inventory
• Administer office access security (badging and keys)
• Support Human Resource with new hires and terminations
• Process office accounts payable invoices
• Maintain office telephone communication system
• Coordinate company mobile phones
• Monitor fleet assignments and documentation
• Coordinate rental vehicles
• Oversee office petty cash and banking
• Coordinate building maintenance
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Type 65+ words per minute
• Effective verbal and written communication skills
• Team building skills
• Attention to detail
• Time management skills
• Multitask
• Manage phone calls and correspondence (e-mail, letters, packages, etc.)
• Performs other duties as assigned
• Complies with all policies and standards