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Office Assistant
AMISEQ • Chesterfield, MO 63005 • Posted 1 day ago via LinkedIn
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In-person • Full-time • Entry Level
Job Highlights
Using AI ⚡ to summarize the original job post
The Office Assistant at AMISEQ is responsible for providing administrative support to the leadership of the Regional Office, ensuring the continuity of daily operations and coordinating with global practices and business line goals. This role involves facilitating communication, managing office deadlines, coordinating meetings, analyzing business plans and financial reports, supervising administrative staff, and maintaining office operations.
Responsibilities
- Facilitates the dissemination of office information to the Global Practices and departments.
- Monitor office deadlines and benchmarks and support presentation of monthly progress reports.
- Plan, coordinate, and facilitate on-site and off-site meetings.
- Assemble and analyze information involving business plans and financial reports.
- Monitor, review, and approve standard expenditures to ensure activities are conducted within established budgets.
- Prepare a variety of communications including emails, meeting agendas, and meeting minutes.
- Supervise and coordinate admin staff.
- Maintain a high level of accuracy in preparing information.
- Coordinate office furniture and supplies, maintain office equipment, and maintain office supply inventory.
- Administer office access security (badging and keys).
- Support Human Resource with new hires and terminations.
- Process office accounts payable invoices.
- Maintain office telephone communication system and coordinate company mobile phones.
- Monitor fleet assignments and documentation.
- Coordinate rental vehicles.
- Oversee office petty cash and banking.
- Coordinate building maintenance.
Qualifications
Required
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); Type 65+ wpm
- Time management skills, multitask
- Complies with all policies and standards
About AMISEQ
Amiseq Inc. is a digital solutions and services company specializing in defense and cybersecurity solutions. They offer managed security services, Robotic Process Automation training, and IT consulting to various industries worldwide. With a global presence and a focus on optimizing resource utilization and reducing costs, Amiseq is a leading brand in the field.
Full Job Description
Description:
- The Office Assistant is responsible for providing administrative support to the leadership of the Regional Office to ensure continuity of daily Regional Office functions and operations.
- This position coordinates with leadership to provide administrative services in conjunction with Global Practice and business line goals and objectives.
- The Office Assistant coordinates office support services, facilities management to ensure organizational effectiveness and efficiency.
Job Duties:
- Facilitates the dissemination of office information to the Global Practices and departments as part of the overall communications and management process.
- Monitor office deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
- Plan, coordinate, and facilitate on-site and off-site meetings for the office. This may include: orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.
- Assemble and analyse information involving business plans, and financial reports, resulting in the final business plan submission.
- Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
- Prepare a variety of communication including emails, meeting agendas, and meeting minutes.
- Supervise and coordinate admin staff
- Maintain a high level of accuracy in preparing information
- Coordinate office furniture and supplies, maintain office equipment, maintain office supply inventory
- Administer office access security (badging and keys)
- Support Human Resource with new hires and terminations
- Process office accounts payable invoices
- Maintain office telephone communication system, coordinate company mobile phones
- Monitor fleet assignments and documentation
- Coordinate rental vehicles
- Oversee office petty cash and banking
- Coordinate building maintenance
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); Type 65+ wpm
- Manage phone calls and correspondence (e-mail, letters, packages, etc.)
- Time management skills, multitask
- Complies with all policies and standards
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