Office Manager

As innovators of premium baby gear with timeless style, Nuna is a Global Brand, growing exponentially in the US Market.

Nuna’s corporate office is nestled in scenic Berks County, PA, within a mile of turnpike exit 298. Our quiet location promises the luxuries of a low-stress commute and a 360 view of nature.

Like our high-quality baby gear, our health and welfare benefits are superior, boasting an onsite state-of-the-art gym facility coupled with a $0 Copay / $0 Deductible Medical & Prescription Plan and a 401(k) with 6% Employer Match.

Currently, we are seeking an experienced Office Manager to join our team to oversee daily operations of our group of companies by performing a wide range of administrative and operational tasks in support of the facilities department and our internal customers.

ESSENTIAL DUTIES & RESPONSIBILITIES

Visitor Management

• Acting in accordance with the Visitor Management Policy, greets visitors and notifies colleagues of their guests’ arrival.
• Maintains a safe and clean reception area.
• Receives and screens incoming calls to main number, routing calls appropriately.

Facilities

• Active participant in the Company’s Emergency Preparedness activities.
• Oversee purchasing, ensuring proper levels of stock for and organization of Office supply room, cafeteria and conference rooms and MRO supplies for internal use and outside custodial vendor.
• Maintains clean café, conducting daily run of dishwasher, monthly fridge clean out, and overall daily wipe down of counters.
• Administers system for building access including alarm codes and key fob issuance.
• Organize services for document destruction.
• Maintains schedule and coordinates use of Company vehicles. Provides necessary reporting to vehicle fleet administrator to ensure proper maintenance and registration of equipment.

Shipping & Receiving

• Receives and delivers mail daily, signing for all deliveries, ensuring items are delivered or held for pick up by the appropriate recipient.
• Processes customer shipping requests; is the subject matter expert responsible for domestic FedEx shipments.

General Corporate Administration

• In coordination with Facilities Manager and management, assist with onboarding new hires to include but not limited to establishing office/workstation space, providing initial supplies, ordering of business cards.
• Conducting onboarding orientation including: Training of alarm system; Issuing new employee with key fob; Location of supplies; Café overview and Shipping/receiving procedures.
• Assists Colleagues of specified departments with catering needs for meetings and visitors.

Travel Support

• Supports Team members as needed, in any travel needs to include preparation and processing of their passports and visa applications.
• Serves as the interface to the Company’s Travel Service for non-PD team members.
• Supports International colleagues in any travel or meeting needs, utilizing the Company’s Travel services where applicable.
• Serves as a backup to other company administration relative to travel, passport or catering needs.

This position description is intended to provide a summary of the major duties, tasks, and responsibilities of this position and shall not be considered an exhaustive listing of all work requirements.

REQUIRQUIREMENTS & QUALIFICATIONS

Experience, Knowledge, Technology & Education

• Three (3) to Five (5) years’ work experience in the capacity of an administrative professional within a corporate or similar environment.
• Familiar with general office policies and procedures.
• Tech-Savvy; Advanced user of Microsoft Office 365, specifically, Outlook, Teams, Word, Excel, PowerPoint, and OneDrive.
• Working knowledge of expense reporting software.
• Ability to quickly learn new software with proficiency and ease.
• High school diploma required; bachelor’s degree in business administration or related field preferred, but not required.

Skills & Competencies

• Exceptional work ethic.
• Possess customer service mindset.
• Ability to demonstrate calm demeanor under pressure or opposition.
• Ability to successfully prioritize multiple tasks and manage with poise and ease.
• Team orientation with strong integrity and professionalism; Take initiative to jump in when needed and go the extra mile.
• Possess superior interpersonal skills and the ability to work effectively with all levels of management and staff; leads by example; not afraid to ask for direction or examples and especially deadlines.
• Seeks continuous improvement in all tasks and processes.
• Exhibits strong commitment to confidentiality.
• Ability to meet new challenges and work around roadblocks with an open mind and an optimistic response to accomplish tasks.
• Ability to successfully prioritize multiple tasks.
• Natural ability to “tidy up” and be mindful of when things are out of place and need organizing.
• Welcomes stepping outside their comfort zone to tackle new, never done before tasks.

Other

• Employees who are in Non-Exempt positions must accurately complete, obtain approval by their manager and timely submit a timecard in the form provided by the Company, as it coincides the Company’s bi-weekly payroll schedule.
• Travel less than 10% domestically; may include weekends.
• Valid driver’s license.
• Must be able to lift 30lbs.
• Ability to work extended hours as business needs warrant, may on occasion include nights and/or weekends.

Applicants must be currently authorized to work in the United States on a full-time basis.