Administrative Assistant - Part Time

Position Type:
Secretarial and Office Personnel/Secretary / Administrative Assistant

Date Posted:
9/17/2024

Location:
Warren County Career Center

Date Available:
TBD

Closing Date:
10/04/2024

District:
Warren County Career CenterOpen Position: Part Time - Administrative Assistant for Adult Education
Location: Warren County Career Center - ATRIUM CAMPUS
Hours/Days M-TH, 4:30 - 8:30 pm, UP to 16 hours/wk

General Job Description:
This position serves as the face of the Adult Education Department. This person will provide administrative support for the Adult Education Department. A wide range of administrative support services necessary for the efficient management of the Department including but not limited to financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating correspondence and assembling information are a part of this position.

Qualifications:
* High school diploma or equivalent; Associate's Degree in related area preferred
* Minimum of two years full-time related work experience, in an office setting
* Microsoft Office Specialist Certifications (Word, Excel, PowerPoint, Outlook) preferred
* Strong interpersonal and communication skills
* Strong organizational and technology skills
* Must pass a criminal background check
* Hold a valid Ohio Driver's License

ESSENTIAL FUNCTIONS:
* Assists the administrator with the daily functions of the department to ensure efficient and
professional operations
* Schedules and organizes complex activities such as meetings, travel, conferences and department
activities for all members of the department
* Performs desktop publishing. Types and designs general correspondences, utilizing standard district
letterhead, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar
and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
* Establishes, develops, maintains and updates filing system for the administrator(s) and the
department(s). Retrieves information from files when needed
* Organizes and prioritizes large volumes of information and calls
* Sorts and distributes mail. Opens mail for the administrator. Drafts written responses or replies by
phone or e-mail when necessary. Responds to regularly occurring requests for information
* Answers phones for administrator(s) and department(s). Takes messages or fields/answers all routine
and non-routine questions. Works in cooperation with other administrative assistants to cover phones.
* Greets all visitors courteously, determines needs and directs them to the proper person and/or office
while using the building security visitor check in
* Acts as a liaison with other departments and outside agencies, including high-level staff visiting from
various organizations and provides assistance as needed
* Demonstrates and maintains positive communication and cooperation between the career center,
associate school districts, staff, students, employees and community members
* Handles confidential and non-routine information and explains policies when necessary
* Accurately compiles and inputs data into state software systems
* Works independently and within a team on special nonrecurring and ongoing projects. Acts as project
manager for special projects, at the request of the administrator, which may include: planning and
coordinating multiple presentations, disseminating information, coordinating direct mailings, creating
brochures, etc.
* Assignment may require the collection of money. Ability to collect money, prepare a receipt, prepare a
deposit and submit it to the Treasurer's office

OTHER DUTIES AND FUNCTIONS:
* Is professional and courteous at all times
* Serves as a role model for staff and students in how to conduct themselves as citizens and as
responsible, intelligent human beings
* Demonstrates a willingness to acquire knowledge and skills to meet new challenges
* Is punctual and thorough in the implementation of assigned duties
* Takes precautions to ensure staff and student safety
* Maintains up-to-date knowledge of technology utilized by the district
* Maintains confidentiality of student information and records
* Performs all other duties as assigned by the Superintendent or designee

KNOWLEDGE OF: Board policies and procedures, high school building policies and procedures, student code
of conduct, and emergency preparedness drills. Additional knowledge of professional office behaviors,
community resource agencies, state and federal reporting, customer service and public relations is needed in
this position.
ABILITY TO: Interpret policies, procedures and regulations, follow instructions, communicate effectively,
maintain files and reports, collect accurate data, lift a moderate amount of weight, and prepare accurate and
concise reports. Recognize individual differences; develop rapport with students, staff, co-workers, and
administration and community members.

Salary range from: $19.11/hr Up to 16 hours/wk
Monday - Thrusady 4:30 - 8:30pm

Start Date: ASAP, exact day is TBD

Application Deadline: OCTOBER 4, 2024

Questions?
Please contact: David Herring, Assistant Director of Adult Education
Email: David.herring@mywccc.org

An Equal Opportunity Employer

The Warren County Vocational School District is dedicated to providing equal employment opportunities to all people regardless of age, race, color, sex, disability, religion, national origin, ancestry, culture, sexual orientation, marital status or military status. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity conducted under its sponsorship