Administrative Assistant

Kennedys, a Legal 500 and Chambers-ranked global firm serving insurers and the London market, is a growing global law firm specializing in insurance coverage/defense law seeks a full-time Administrative Assistant to join our New Jersey office. Duties primarily include support of legal assistants with calendaring and New Jersey eCourts, and secondarily office tasks and special projects as assigned to the Facilities Team. This position is full-time, in office, Monday through Friday from 9:00 a.m. to 5:00 p.m.

Key responsibilities

• Assist Legal Assistants with daily tasks such as: Matter scheduling and calendaring; Matter related document upload and download on client portals and eCourts; Vendor invoices and Travel arrangements
• Reception Coverage - Greet Guests and Answer/Transfer Calls
• Submit Expense Reports and Reimbursement
• Assist in Coordination of Office Events and Socials
• Desk preparation for New Joiners
• Miscellaneous Requests Per Office Manager/Attorneys such as: Document production - Scanning/Filing of Mail and Legal Documents, Prepare Trial/Research Binders, Downloading CD's/Media

Required experience

• High school degree or equivalent
• Minimum of 2 years' related law office experience and familiarity with legal terminology, legal support and working knowledge of Microsoft Suite
• Ability to successfully multi-task; Strong attention to detail; Strong customer service awareness; Ability to establish and maintain strong working relationships
• Motivated by high quality work product and service to employees at all levels.
• Notary a Plus but Not Required
• Ability to forecast needs, prioritize work, and to contribute to all team projects.
• Work occasionally requires a high level of mental effort, attention to detail and strain when performing a high volume of clerical tasks and performing other essential duties; Work may occasionally require more than 40 hours per week to perform the essential duties of the position.
• Ability to retrieve and distribute files, mail, written documents, or office supplies weighing up to 50 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high.

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

* where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,500 people worldwide across 45 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.