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Team Assistant
Hospice of the Valley • Scottsdale, AZ 85258 • Posted 1 day ago
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In-person • Full-time • Entry Level
Job Highlights
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The Team Assistant at Hospice of the Valley is responsible for providing a variety of administrative support functions that contribute to the overall efficient operation of the clinical team. This role involves answering phones, processing patient information, data entry, staff assignments/scheduling, and managing communication effectively. The position requires a high school diploma or equivalent, a minimum of 1 year of secretarial or administrative support experience, and excellent communication skills.
Responsibilities
- Performs staff assignments/scheduling.
- Manages phone/email communications effectively and efficiently.
- Processes vendor requests, assures paperwork is complete and timelines are met.
- Creates timely and accurate documentation assuring timelines are met.
- Adheres to HOV standards and facilitates continuously improved processes/services.
- Maintains and enhances professional skills.
- Adheres to high standards of personal and professional conduct.
Qualifications
Required
- High School Diploma or equivalent experience.
- Minimum 1 years of increasingly responsible secretarial or administrative support experience.
- Excellent communication and customer relation skills.
- Ability to manage time well, meet deadlines and perform assigned duties with attention to detail, speed, accuracy and follow-through with minimal supervision.
- Ability to use various types of office equipment including computer equipment, fax machine and copier/phone.
Preferred
- Prior medical office or hospice experience.
- Familiar with medical terminology.
- Minimum of 2 years database administration experience with knowledge of MS Office software including, Word, Outlook, Power Point and Excel.
- Bilingual abilities.
Full Job Description
Hospice of the Valley is a national leader in hospice care and has been serving the Phoenix metropolitan area since 1977. A mission-driven, not-for-profit organization, Hospice of the Valley employs compassionate, skilled professionals who are committed to excellence, enjoy teamwork and contribute daily to our mission and culture of caring. Team members experience a friendly, supportive atmosphere, leadership support, autonomy, flexibility and the privilege of doing meaningful, rewarding work.
**Position Profile**
The Team Assistant is responsible for providing a variety of administrative support functions that contribute to the overall efficient operation of the clinical team. Some of the duties will include answering phones, processing patient information and data entry.
**Responsibilities**
§ Performs staff assignments/scheduling.
§ Manages phone/email communications effectively and efficiently.
§ Processes vendor requests, assures paperwork is complete and timelines are met.
§ Creates timely and accurate documentation assuring timelines are met.
§ Adheres to HOV standards and facilitates continuously improved processes/services.
§ Maintains and enhances professional skills.
§ Adheres to high standards of personal and professional conduct.
**Minimum Qualifications**
§ High School Diploma or equivalent experience.
§ Minimum 1 years of increasingly responsible secretarial or administrative support experience.
§ Excellent communication and customer relation skills to interact with others in a helpful, cooperative and effective manner.
§ Ability to manage time well, meet deadlines and perform assigned duties with attention to detail, speed, accuracy and follow-through with minimal supervision.
§ Ability to use various types of office equipment including computer equipment, fax machine and copier/phone.
**Preferred Qualifications**
§ Prior medical office or hospice experience preferred.
§ Familiar with medical terminology preferred.
§ Minimum of 2 years database administration experience with knowledge of MS Office software including, Word, Outlook, Power Point and Excel.
§ Bilingual abilities, a plus.
Hospice of the Valley offers competitive salaries and excellent benefits that include medical, dental and vision plans, generous paid time off, a matching 401k, tuition assistance, an award winning wellness program and a host of employee recognition and rewards. Employees also receive comprehensive orientation, training and development opportunities.
Hospice of the Valley is an equal employment opportunity employer. EOE/M/F/D/V
**Position Profile**
The Team Assistant is responsible for providing a variety of administrative support functions that contribute to the overall efficient operation of the clinical team. Some of the duties will include answering phones, processing patient information and data entry.
**Responsibilities**
§ Performs staff assignments/scheduling.
§ Manages phone/email communications effectively and efficiently.
§ Processes vendor requests, assures paperwork is complete and timelines are met.
§ Creates timely and accurate documentation assuring timelines are met.
§ Adheres to HOV standards and facilitates continuously improved processes/services.
§ Maintains and enhances professional skills.
§ Adheres to high standards of personal and professional conduct.
**Minimum Qualifications**
§ High School Diploma or equivalent experience.
§ Minimum 1 years of increasingly responsible secretarial or administrative support experience.
§ Excellent communication and customer relation skills to interact with others in a helpful, cooperative and effective manner.
§ Ability to manage time well, meet deadlines and perform assigned duties with attention to detail, speed, accuracy and follow-through with minimal supervision.
§ Ability to use various types of office equipment including computer equipment, fax machine and copier/phone.
**Preferred Qualifications**
§ Prior medical office or hospice experience preferred.
§ Familiar with medical terminology preferred.
§ Minimum of 2 years database administration experience with knowledge of MS Office software including, Word, Outlook, Power Point and Excel.
§ Bilingual abilities, a plus.
Hospice of the Valley offers competitive salaries and excellent benefits that include medical, dental and vision plans, generous paid time off, a matching 401k, tuition assistance, an award winning wellness program and a host of employee recognition and rewards. Employees also receive comprehensive orientation, training and development opportunities.
Hospice of the Valley is an equal employment opportunity employer. EOE/M/F/D/V
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