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Senior Clinical Secretary Medical Oncology
Dartmouth Health • Remote • Posted 2 days ago
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Remote • Full-time • Senior Level
Job Highlights
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The Senior Clinical Secretary Medical Oncology at Dartmouth Health performs a variety of independent administrative support tasks and customer service-related duties. This role involves scheduling patients, managing calendars, coordinating surgical and infusion procedures, and may include directing special projects and the work of other employees. The position offers a fully remote work opportunity after initial training/onboarding is completed.
Responsibilities
- Answers telephone, screens and directs calls, gives directions, and takes messages.
- Schedules patients, manages calendars, schedules surgical procedures, ancillaries, rotaries, and coordinates deposition scheduling.
- Designs, analyzes, and coordinates master and other schedules.
- Maintains, tracks, and sends charts. May provide scribing and other administrative support to clinical staff.
- Types letters, memoranda, manuscripts, grants, etc. Composes and edits correspondence.
- Creates forms and spreadsheets, tables, charts, databases and slides.
- Performs file/record management functions, prepares/constructs charts/departmental patient records, and obtains new medical record numbers.
- Completes and processes a variety of reports, forms, reimbursements, etc. Obtains authorizations and pre-certifications.
- Conducts on the job training for new staff members and gives input into performance appraisals.
- Directs the work of other employees, work study students, floats, temps, volunteers and others.
- Creates agendas and takes minutes for meetings.
- Coordinates conferences/meetings and make travel arrangements.
- Performs budget tracking and record keeping procedures.
- Addresses billing concerns, and solves patient billing issues.
- Maintains account/fund bookkeeping, and provides input into budget preparation.
- Maintains petty cash, collects money from patients, and performs balancing and cash-out functions.
- Reviews billing sheets.
- Prepares grants and negotiates outside contracts.
Qualifications
Required
- High School diploma with 3 years of administrative support experience or the equivalent required.
- Proven experience working with the public required.
- Knowledge of medical terminology may be required.
- Proficiency in PC word processing, spreadsheets, and Excel, Power Point, MC Publisher software's.
- Excellent communication and interpersonal skills required.
Preferred
- Previous experience working in a medical setting preferred.
About Dartmouth Health
Dartmouth Health is a premier healthcare system operating in New Hampshire and Vermont, offering exceptional medical expertise and innovative healthcare practices. The company is committed to advancing health, fostering inclusivity, and providing compassionate care to its patients. With a strong emphasis on diversity and inclusion, Dartmouth Health strives to create a welcoming environment while actively engaging in shaping the future of healthcare through its various healthcare facilities.
Full Job Description
Overview
***FULL REMOTE OPPORTUNITY AFTER INITIAL TRAINING/ONBOARDING IS COMPLETED*** Performs a variety of independent administrative support in addition to a wide range of customer service-related duties. Schedules patients, manages multiple calendars, schedules surgical/infusion procedures. Designs, analyzes and coordinates master and other schedules. May direct special projects and/or the work of other employees, work study students, floats, temporary help, volunteers, etc.
Responsibilities
* Answers telephone, screens and directs calls, gives directions, and takes messages.
* Schedules patients, manages calendars, schedules surgical procedures, ancillaries, rotaries, and coordinates deposition scheduling.
* Designs, analyzes, and coordinates master and other schedules.
* Maintains, tracks, and sends charts. May provide scribing and other administrative support to clinical staff.
* Types letters, memoranda, manuscripts, grants, etc. Composes and edits correspondence.
* Creates forms and spreadsheets, tables, charts, databases and slides.
* Performs file/record management functions, prepares/constructs charts/departmental patient records, and obtains new medical record numbers.
* Completes and processes a variety of reports, forms, reimbursements, etc. Obtains authorizations and pre-certifications.
* Conducts on the job training for new staff members and gives input into performance appraisals. Directs the work of other employees, work study students, floats, temps, volunteers and others.
* Creates agendas and takes minutes for meetings.
* Coordinates conferences/meetings and make travel arrangements.
* Performs budget tracking and record keeping procedures. Addresses billing concerns, and solves patient billing issues. Maintains account/fund bookkeeping, and provides input into budget preparation. Maintains petty cash, collects money from patients, and performs balancing and cash-out functions. Reviews billing sheets.
* Prepares grants and negotiates outside contracts.
* Performs other duties as required or assigned.
Qualifications
* High School diploma with 3 years of administrative support experience or the equivalent required.
* Proven experience working with the public required.
* Knowledge of medical terminology may be required.
* Proficiency in PC word processing, spreadsheets, and Excel, Power Point, MC Publisher software's.
* Excellent communication and interpersonal skills required.
* Previous experience working in a medical setting preferred.
Required Licensure/Certifications
- None
* Remote:Fully Remote;
* Area of Interest:Secretarial/Clerical/Administrative;
* FTE/Hours per pay period:1.00 - 1.00 - 40 hrs/week;
* Shift:Day;
* Job ID:26201;
Dartmouth Health is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Dartmouth Hitchcock Medical Center and Dartmouth Hitchcock Clinics comply with applicable Federal civil rights laws and do not discriminate on the basis of race, color, national origin, age, disability, or sex. We do not exclude or treat people differently because of race, color, national origin, age, disability, or sex.
***FULL REMOTE OPPORTUNITY AFTER INITIAL TRAINING/ONBOARDING IS COMPLETED*** Performs a variety of independent administrative support in addition to a wide range of customer service-related duties. Schedules patients, manages multiple calendars, schedules surgical/infusion procedures. Designs, analyzes and coordinates master and other schedules. May direct special projects and/or the work of other employees, work study students, floats, temporary help, volunteers, etc.
Responsibilities
* Answers telephone, screens and directs calls, gives directions, and takes messages.
* Schedules patients, manages calendars, schedules surgical procedures, ancillaries, rotaries, and coordinates deposition scheduling.
* Designs, analyzes, and coordinates master and other schedules.
* Maintains, tracks, and sends charts. May provide scribing and other administrative support to clinical staff.
* Types letters, memoranda, manuscripts, grants, etc. Composes and edits correspondence.
* Creates forms and spreadsheets, tables, charts, databases and slides.
* Performs file/record management functions, prepares/constructs charts/departmental patient records, and obtains new medical record numbers.
* Completes and processes a variety of reports, forms, reimbursements, etc. Obtains authorizations and pre-certifications.
* Conducts on the job training for new staff members and gives input into performance appraisals. Directs the work of other employees, work study students, floats, temps, volunteers and others.
* Creates agendas and takes minutes for meetings.
* Coordinates conferences/meetings and make travel arrangements.
* Performs budget tracking and record keeping procedures. Addresses billing concerns, and solves patient billing issues. Maintains account/fund bookkeeping, and provides input into budget preparation. Maintains petty cash, collects money from patients, and performs balancing and cash-out functions. Reviews billing sheets.
* Prepares grants and negotiates outside contracts.
* Performs other duties as required or assigned.
Qualifications
* High School diploma with 3 years of administrative support experience or the equivalent required.
* Proven experience working with the public required.
* Knowledge of medical terminology may be required.
* Proficiency in PC word processing, spreadsheets, and Excel, Power Point, MC Publisher software's.
* Excellent communication and interpersonal skills required.
* Previous experience working in a medical setting preferred.
Required Licensure/Certifications
- None
* Remote:Fully Remote;
* Area of Interest:Secretarial/Clerical/Administrative;
* FTE/Hours per pay period:1.00 - 1.00 - 40 hrs/week;
* Shift:Day;
* Job ID:26201;
Dartmouth Health is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Dartmouth Hitchcock Medical Center and Dartmouth Hitchcock Clinics comply with applicable Federal civil rights laws and do not discriminate on the basis of race, color, national origin, age, disability, or sex. We do not exclude or treat people differently because of race, color, national origin, age, disability, or sex.
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