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Human Resources Specialist
FEDERAL HOME LOAN BANKS OFFICE of FINANCE • Reston, VA 20190 • Posted 3 days ago
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Hybrid • Full-time • Mid Level
Job Highlights
Using AI ⚡ to summarize the original job post
The Human Resources Specialist at the Federal Home Loan Banks Office of Finance is responsible for implementing, coordinating, and providing support to a wide range of human resource programs and projects. This includes recruiting, onboarding, learning and development, employee engagement activities, benefits administration, payroll change administration, maintaining personnel files, and diversity, equity, and inclusion efforts. The role serves as the first line of response to employee requests and solves problems related to assigned responsibilities or escalates them to appropriate HR team members.
Responsibilities
- Supports Sr. Manager, Compensation and Benefits in administering payroll and benefits changes; assists with annual benefits open enrollment process.
- Supports the leave of absence process including sending required emails & forms, following up on form requests, answering questions, and tracking leave time used.
- Administers benefits enrollment with the providers including maintaining the data connection between benefits providers and ADP system.
- Serves as initial reviewer in the vision reimbursement, gift matching, and fitness reimbursement processes.
- Prepares and administers semi-monthly payroll changes in ADP.
- Tracks timecard approval status semi-monthly, sends out reminders, and changes pay period in HRIS.
- Tracks and processes approved recognition awards.
- Provides support to HR department in gathering documentation for internal audits, FHFA exam, vendor management, etc.
- Serves as a vendor management steward for the HR department.
- Maintains and updates legally mandated postings.
- Completes employment verifications.
- Maintains confidential employee personnel records in compliance with laws and regulations.
- Processes new hires and follows-up on all required items.
- Processes Terminations and follows-up on all required items.
- Supports the HR Team in preparing D&I workforce metrics, FHFA quarterly data dictionary, ERMC metrics, and annual OMWI report.
- Supports the OF's diversity and inclusion strategy.
- Assists with new hire orientation process, including initiating orientation notification, reviewing and processing new hire paperwork, and providing training sessions on HR systems.
Qualifications
Required
- Three to five (3 - 5) years of experience in HR administrative role
- Bachelor's degree or equivalent experience
- Strong proficiency in Microsoft Office
- Demonstrated proficiency in both oral and written communication skills
- Detail oriented with ability to multi-task and demonstrate good time management skills
- Proof of eligibility to work in the United States
Preferred
- Experience with HR Information Systems (i.e. ADP, SuccessFactors, and NetSuite)
- Ability to listen and integrate ideas from diverse groups of individuals, build and maintain respectful relationships, collaborate with others, and resolve conflicts constructively
Full Job Description
FEDERAL HOME LOAN BANKS OFFICE OF FINANCE
POSITION: Human Resources Specialist
DATE:September 2024
DIVISION: Human Resources
REPORTS TO: Senior Manager, Compensation & Benefits
FLSA: Exempt
Location: Hybrid/Reston
SUMMARY OF POSITION
The HR Specialist may implement, coordinate, and/or provide support to a wide range of human resource programs and projects including but not limited to recruiting, onboarding, learning and development, employee engagement activities, benefits administration, payroll change administration, maintaining personnel files and diversity, equity and inclusion efforts. The HR Specialist serves as first line responder to employee requests, solves problems/issues that arise in areas of assigned responsibilities or elevates the issues to appropriate HR team member.
We're proud of the way our teammates have a positive impact on everything we do. Our employees are committed to and exemplify our Core Values:
PRINCIPAL ACCOUNTABILITIES
Operations/Administration
Orientation
Recruiting/Interns
Learning and Development
Employee Events
Performance Management
PRINCIPAL JOB REQUIREMENTS
EQUAL EMPLOYMENT OPPORTUNITY
The Federal Home Loan Banks Office of Finance is committed to equal employment opportunity without regard to race (including traits historically associated with race, such as hair texture, hair type and protective hairstyles), color, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), national origin or ancestry, age, physical or mental disability, veteran status, uniformed service member status, military status, sexual orientation, gender identity, status as a parent, marital status, genetic information (including testing and characteristics), citizenship status, or any other characteristic protected by applicable federal, state, or local law.
POSITION: Human Resources Specialist
DATE:September 2024
DIVISION: Human Resources
REPORTS TO: Senior Manager, Compensation & Benefits
FLSA: Exempt
Location: Hybrid/Reston
SUMMARY OF POSITION
The HR Specialist may implement, coordinate, and/or provide support to a wide range of human resource programs and projects including but not limited to recruiting, onboarding, learning and development, employee engagement activities, benefits administration, payroll change administration, maintaining personnel files and diversity, equity and inclusion efforts. The HR Specialist serves as first line responder to employee requests, solves problems/issues that arise in areas of assigned responsibilities or elevates the issues to appropriate HR team member.
We're proud of the way our teammates have a positive impact on everything we do. Our employees are committed to and exemplify our Core Values:
- Integrity through accountability, consistency, transparency, and trust
- Agility through adaptability, continuous improvement, expertise, and flexibility
- Partnership through collaboration, communication, leadership, and teamwork
- Inclusivity through diversity, relationships, respect, and support
PRINCIPAL ACCOUNTABILITIES
Operations/Administration
- Supports Sr. Manager, Compensation and Benefits in administering payroll and benefits changes; assists with annual benefits open enrollment process by ensuring the accuracy and readiness of the HRIS system and reconciling employee enrollments elections in the HRIS and vendor systems.
- Supports the leave of absence process including sending required emails & forms, following up on form requests, answering questions, and tracking leave time used, etc.
- Administers benefits enrollment with the providers including maintaining the data connection between benefits providers and ADP system to ensure all enrollments and changes are accurate in the provide system and prepares the benefit providers' monthly invoices.
- Serves as initial reviewer in the vision reimbursement, gift matching, and fitness reimbursement processes.
- Prepares and administers semi-monthly payroll changes in ADP to ensure the accuracy and timeliness of the payroll processing; maintains payroll changes record in personnel files.
- Tracks timecard approval status semi-monthly, sends out reminders, and changes pay period in HRIS.
- Tracks and processes approved recognition awards.
- Provides support to HR department in gathering documentation that may be requested for internal audits, FHFA exam, vendor management, etc.
- Serves as a vendor management steward for the HR department; manages the purchase request, purchase order and completes required vendor due diligence processes.
- Serves as an Information Governance Liaison for the HR department to ensure HR records are in compliance with company policies and regulatory requirements.
- Maintains and updates legally mandated postings (i.e. labor law posters, EEO statement, etc.).
- Completes employment verifications.
- Maintains confidential employee personnel records in compliance with laws and regulations. Processes new hires and follows-up on all required items (checklist, enrollments, signoffs, etc.)
- Processes Terminations and follows-up on all required items (checklist, terminating enrollments, signoffs, IT assets return, etc.)
- Supports the HR Team in preparing D&I workforce metrics, FHFA quarterly data dictionary, ERMC metrics, and annual OMWI report in support of the OMWI regulations.
- Supports the OF's diversity and inclusion (D&I) strategy by following policies and procedures that ensure opportunities for employees and diverse business partners.
- Takes direction from Chief Human Resources Officer, Human Resources Director and Senior Manager, Compensation & Benefits.
- Assists with all other duties as assigned
Orientation
- Assists with new hire orientation process, including initiating orientation notification to appropriate departments, communicating with new hires, reviewing and processing new hire paperwork, conducting week 1 orientation, scheduling & running quarterly orientation educational sessions (New Hire Policy Training, Introduction to the Office of Finance (OF) & Department Introductions), ensure I- 9's are verified and all other documentation is received and providing training sessions on the HR systems.
Recruiting/Interns
- Supports OF internship program, which includes communicating with hiring department, recruiting, onboarding, internship coordinators, facilitating activities, off-boarding and exit interview.
- Supports recruitment with tracking applicants and scheduling interviews
Learning and Development
- Supports OF training, development, mentor and other learning programs to include developing and managing the annual calendar for OF training and development activities, coordinating the training schedule, monitoring project plan and follow-up, researching and developing framework and content, and providing additional assistance where needed.
Employee Events
- Supports employee events (on and offsite) including working and coordinating with vendors, set up and take down, and hosting.
Performance Management
- Supports performance management process, including updating quick reference guides, sending communications, and tracking progress.
- Provides support for calibration including running reports.
- Generates forms in SuccessFactors (goals, performance reviews), tracks completion, and runs reports.0 Sends out reminders and status.
- Manages HR year-end performance management calendar.
PRINCIPAL JOB REQUIREMENTS
- Three to five (3 - 5) years of experience in HR administrative role
- Bachelor's degree or equivalent experience required; emphasis in Human Resource or business- related field preferred
- Strong customer service orientation
- Ability to maintain confidential information is required
- Strong proficiency in Microsoft Office is required
- Demonstrated proficiency in both oral and written communication skills
- Detail oriented with ability to multi-task and demonstrate good time management skills
- Experience with HR Information Systems (i.e. ADP, SuccessFactors, and NetSuite) is preferred
- Ability to listen and integrate ideas from diverse groups of individuals, build and maintain respectful relationships, collaborate with others, and resolve conflicts constructively
- Proof of eligibility to work in the United States
EQUAL EMPLOYMENT OPPORTUNITY
The Federal Home Loan Banks Office of Finance is committed to equal employment opportunity without regard to race (including traits historically associated with race, such as hair texture, hair type and protective hairstyles), color, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), national origin or ancestry, age, physical or mental disability, veteran status, uniformed service member status, military status, sexual orientation, gender identity, status as a parent, marital status, genetic information (including testing and characteristics), citizenship status, or any other characteristic protected by applicable federal, state, or local law.
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