Bookkeeper and Office Administrator

Mickelberry Gardens

Administrative Support and Bookkeeping

Hours: 25-35 Hours Per Week, at our facility in Northeast Portland

Work location: 12450 NE Marx Portland, Oregon 97230

Flexible working days during the weekday, Monday-Friday between the hours of 8am-5pm.

Mickelberry Gardens is a Portland-based dietary supplement company. We manufacture a line of products based around honey, beeswax, bee pollen, propolis, and medicinal herbs. Environmental sustainability, sourcing ingredients from local producers, and being a great place to work are core company values. We pride ourselves in quality and expect excellence from our staff. We currently have a staff of 12, along with 2 working owners. We operate in a laid-back and friendly environment, and we work hard to meet our goals.

This is an in-person job. The workspace is spacious, and filled with light and plants!

Were looking for someone with strong administrative and financial skills to join our team. Excellent communication skills, customer service experience, and Excel savvy are essential for this position. Were also looking for someone with Accounting, Quickbooks, and inventory experience.

As a growing small business, the day-to-day workflow in this position is varied. We hope to find a candidate that can help to support other office team members with customer service and invoice processing, take on daily bookkeeping entries, and manage accounts receivable and accounts payable. We would also like this new role to assist with longer term projects on the horizon, including upgrading our inventory system, help to improve our internal cost accounting, and assist with monthly financial statements.

This role will work closely with the owner, other office staff, and shipping team. Teamwork and collaboration across departments is important.

Were hoping to hire someone ASAP! We are open to making this position work for the right person with closer to the 20-25 hours per week availability, or we could also make it work with closer to 35-40 hours per week. It depends on the candidate pool that we receive.

Job Description and Duties:

Accounting and Bookkeeping: Assisting owner with Accounts Payable and Receivable. Entering checks, bills, and receipts into accounting software.

Payroll Support: Totaling staff hours and gathering other info needed each pay period. Helping to onboard new staff by printing and organizing all documents required.

Provide Excellent Customer Service: Respond to customer inquiries via email and telephone, with friendly and helpful rapport. Assist in-person customers with their local pick-up orders.

Generate invoices, packing slips, and other shipping documents to provide to Shipping and Warehouse staff, using Quickbooks software and Excel.

Inventory Management: Assist with the implementation of Advanced Inventory through Quickbooks Enterprise platform. Assist with weekly and monthly inventory management.

Purchasing: Assist with purchasing of supplies.

Additional as-needed projects: Assist owner and team with various projects and goals that come up these may involve research, building spreadsheets, tracking information, developing company documents, preparing for staff meetings, or improving processes.

Benefits Offered:
**We offer paid sick time and vacation time. Sick time begins accruing at the start of work, and vacation time begins accruing after 6 months of employment.
**We offer a health insurance reimbursement for employees who work 30+ hours per week - you maintain your own individual health plan, and we'll contribute $275 per month towards that cost, giving you the flexibility to choose the plan that is best for you.
**We pay through a 30 minute lunch break, and provide snacks, tea, and coffee to enjoy while you're at work.

**$40 per month (retail value) in Mickelberry Gardens products provided to use and share with family and friends.

**$5.00 daily reimbursement available for commuting via bus or bike

We would like to see a current resume, and a letter of interest.

The letter of interest is our chance to get to know you a little better, and understand why you feel your skillset makes you an ideal candidate for the job.

Mickelberry Gardens is an Equal Opportunity Employer. We do not discriminate against any employee or applicant for employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status, or any other federal, state or local protected class. We are also committed to compliance with all fair employment practices regarding citizenship and immigration status. We are committed to cultivating and preserving a culture of inclusion and connectedness, and we are able to grow and learn better together with a diverse team of employees.

We encourage candidates local to the Portland area to apply.

Mickelberry Gardens has the goal of hiring people who live close to our place of work. This ensures that tax dollars are invested back into the local economy, reduces the environmental impact of commuting, fosters community involvement, and preserves local employment opportunities.

Required qualifications:

• Legally authorized to work in the United States

Preferred qualifications:

• 18 years or older
• Comfortable handling customer complaints
• Available to work: weekdays