Executive Assistant

Description

We are looking for a savvy and well-rounded Executive Assistant to provide comprehensive support to our Executive Team. The ideal candidate will possess excellent communication and interpersonal skills, a keen sense of organization, and the ability to manage a variety of tasks and people both in and out of the office.

Responsibilities

Key Responsibilities:
• Administrative Support: Manage calendars, schedule meetings, and coordinate appointments. Handle phone calls, emails, and correspondence on behalf of the partner
• Task Management: Organize and prioritize daily tasks to ensure efficient workflow. Assist with project management and follow-up on pending matters
• Travel Coordination: Arrange travel itineraries, accommodations, and logistics for both business and personal trips
• Office Operations: Support day-to-day office operations, including ordering supplies, managing expenses, and coordinating with vendors
• Home Operations: Support partner in home-related tasks such as organization, setting up vendors, and house management tasks
• Pick up deliveries and run errands as needed
• Other assigned tasks as needed

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role
• Exceptional organizational skills, trustworthy, savvy, and pays attention to detail
• Strong written and verbal communication skills
• Proficiency in computer-related tasks (drafting documents, sending emails)
• Ability to multitask and adapt to changing priorities in a fast-paced environment
• Discretion and confidentiality in handling sensitive information
• A proactive and positive attitude with the ability to anticipate needs
• Candidates must have a high school diploma or GED
• Excellent interpersonal skills and time management skills
• Capable of completing tasks with minimal supervision
• Experience as a personal assistant, executive assistant, administrative assistant or a related job with administrative tasks
• Understands how to use Microsoft Office