Store Manager & Ordering Specialist - Volunteer Position

About the job Store Manager & Ordering Specialist - Volunteer Position

Role: Merchandise Ordering Specialist

Branch: Marketing Branch

Pack: Multimedia Pack

Team:Merch Squad

Reports to:Multimedia Pack Leader

Location:Remote

Hours Required:5 Hours

Compensation: Volunteer

Role Mission: The Merchandise Ordering Specialist ensures the seamless operation of the Rescues store by efficiently managing inventory, placing timely and cost-effective orders, and coordinating with suppliers to ensure high-quality products that align with the Rescues mission and brand.

Summary: The Merch Ordering Specialist plays a key role in supporting the Rescues mission by managing the inventory and procurement process for the Rescues online store. This position involves researching and selecting high-quality, mission-aligned products, placing timely and cost-effective orders, and maintaining strong relationships with suppliers to ensure a steady flow of merchandise. The specialist monitors inventory levels, anticipates demand, and collaborates closely with the merchandise design and fulfillment teams to ensure the store operates efficiently and meets customer expectations. By ensuring the right products are always available, the Merchandise Ordering Specialist helps drive revenue that directly supports the Rescues life-saving efforts.

Rescue Mission: At Path of Hope Rescue we strive to decrease the euthanasia rate of high risk dogs in the southern United States by transporting pregnant dogs and puppies to the Pacific Northwest to find adoptive homes. We are 100% foster based and rely on volunteers and fosters to help in our mission.

Vision: Eliminating euthanasia of dogs in the South by decreasing the amount of dogs breeding unchecked. Becoming the number one dog destination in Spokane and capitalizing on Spokanes love of Rescue Dogs.

Core Values: Transparency, Community, Integrity, and the Golden Rule

Culture: We love dogs. At PHR you will find people who first need to pet your dog and then will ask your name. Who expects to be invited to your dogs birthday party and who knows that your dog obviously needs that new sweater.

We know dogs are family and should be treated that way. And we are driven by a shared passion to make sure every dog who isnt being loved, finds their way to a family. We care for each other and have created a community of people who love what they do.

Character Traits:

• Detail-oriented
• Organized
• Analytical
• Proactive
• Strong communicator
• Negotiation skills
• Problem solver
• Collaborative
• Resourceful
• Time management focused

Job Description

The Merchandise Ordering Specialist is responsible for managing the full procurement process for the Rescues online store, ensuring a smooth and efficient flow of merchandise to meet the demands of supporters and customers. This role involves monitoring inventory levels, analyzing sales trends, and anticipating future demand to ensure products are available when needed. The specialist regularly communicates with suppliers to place timely, cost-effective orders, negotiating pricing and delivery terms to maximize value while staying within budget. This role requires attention to detail, as the specialist is responsible for tracking order statuses, resolving any supply chain issues, and coordinating deliveries to avoid stock shortages or delays. Additionally, the specialist works closely with the design and fulfillment teams to align on upcoming product releases and ensure that all inventory is properly cataloged and stored.

In addition to handling day-to-day procurement tasks, the Merchandise Ordering Specialist is expected to maintain strong relationships with vendors, continually seeking opportunities to improve processes and secure better quality or pricing for products. They are responsible for keeping detailed records of orders, managing supplier performance, and conducting regular audits to ensure that all merchandise meets quality standards and aligns with the Rescues brand and mission. The role also involves collaborating with other departments, such as marketing and sales, to coordinate promotions, track inventory turnover, and forecast future needs based on past performance and upcoming events. By balancing efficiency, cost-effectiveness, and product quality, the Merchandise Ordering Specialist ensures that the Rescues online store can provide a positive customer experience while supporting the Rescues fundraising goals.

Hard Skills

• Inventory management
• Supplier negotiation
• Purchase order processing
• Budgeting
• Data analysis
• Forecasting
• Supply chain coordination
• Vendor relationship management
• Product sourcing
• Spreadsheet proficiency

Soft Skills

• Relationship building
• Negotiation
• Prioritization
• Collaboration
• Conflict resolution
• Clear communication
• Decision-making
• Flexibility
• Problem-solving
• Accountability