Project Supervisor

Requirements

REQUIRED QUALIFICATIONS/EXPERIENCE

* College degree or equivalent
* Min 3+ years project management experience in traditional advertising setting or related field (ad agency experience a major plus)
* Basic to expert understanding all production disciplines - print, digital, sound and motion and/or live events production
* Basic understanding of the fundamentals of project management as outlined in the Project Management Institute's Body of Knowledge (PMBOK)

* Excellent communication skills (verbal and written)
* Ability to prioritize and multi-task
* Highly organized and detail-oriented while also flexible and adaptable
* Calm and focused under pressure
* Effective decision maker and problem-solver with good judgment
* Confidence, professionalism and diplomacy
* Capable of establishing strong relationships and gaining trust of peers
* Positive and Collaborative
* Solutions-oriented
* Strong leadership skills
* Strong sense of design and experience leading creative output
* Proficient in Adobe Acrobat Professional and MS Office applications
* Working knowledge of InDesign, Photoshop, Illustrator, etc. preferred but not required
* Experience with MS Sharepoint, Digital Asset Management and agency financial systems preferred but not required
* A comfort level to learn new technology and systems is required

External Description

* Operate as communication hub between all agency team members and resources who touch an assigned account/project
* Ability to manage multiple, large multi-faceted projects at the same time
* Work with internal team to develop and manage creative development and production timelines
* Manage and be accountable for each step of the creative development process
* Work with team to create and manage (monitor and control) project estimates and budgets
* Facilitate project progress meetings and collaboration between all departments - communicate and document project information
* Document project evolution and maintain a detailed record of job changes and impacts to project time, cost and/or scope
* Engage in contingency planning and recommend solutions - risk planning
* Alert team if a project strays from originally established scope, schedule or budget
* Ensure completion and quality of workflow forms and adherence to internal production policies and process
* Work with Account Service, Production and Accounting teams to ensure accuracy and integrity of our financial systems
* Work closely with Creative and Production departments in the pursuit of visionary ideas for our clients
* Create and Maintain project timelines and status through the Job Mgmt System
* Organize and lead weekly team status meeting
* Provide insight on process improvements or resource/tools opportunities

Contributing to the PM Department:
* Attend and actively participate in monthly department meetings
* Contribute ideas to the betterment of the department - developing and participating in department initiatives and continuous improvement
* Support the development, improvement and use of all agency collaboration, archival and financial tools and systems
* Mentor, share ideas and collaborate with your peers helping to develop the skill set and career path for all PMs
* Keep Director of Project Mgmt informed of client projects and potential project risks -- raising any concerns as quickly as possible.
* Support coworkers by assisting with new business pitches and/or overflow workload when needed
* Maintain organized, accurate and detailed archival of project documentation following all departmental and agency process and procedures