Office Assistant

Tangram Chemical, a TCPA Company is a manufacturer of High Purity Inorganic Chemicals, and a provider of Custom Chemical Services is looking for an Office Assistant in Holtsville, NY.

JOB SUMMARY

The Office Assistant is responsible for overseeing multiple administrative jobs that is customer facing and works along with internal production needs. This position will be the person to assist Customer Service/Inside Sales with customer communication, emailing of customer required documents, completion of necessary forms for internal use, and invoicing.

JOB DUTIES AND RESPONSIBILITIES

• Review of Customer Orders entered into ERP system to ensure correctness and provide approval to the team to allow for order acknowledgements to be sent.
• Answer phones along with customer service.
• Create label drafts for approval to quality.
• Print labels and other documents for production.
• Complete PO Requisitions as necessary and provide to Production Supervisor.
• Take inventory weekly for internal supplies within production as well as office supplies.
• Order Internal production supplies and office supplies as necessary.
• Create shipping packets, and apply documents and labels to outgoing pallets.
• Email customers required documents, ie. COA’s, BOL’s, Invoices, SDS’s, etc.
• Create and email invoices to customers.
• Other duties as assigned.

QUALIFICATIONS

• Minimum associates degree in business administration, and/or equivalent work experience
• Applicable experience in the field, 1-3 years, minimum.
• Experience in a Chemical manufacturing facility a plus.
• Experience in customer service will be appreciated.
• Knowledge of laws, regulations and ISO requirements; HazMat experience a plus.
• Ability to work with little supervision and track multiple processes.
• Computer-savvy with a working knowledge of manufacturing softwares utilizing batch records.
• Outstanding organizational and coordination abilities.
• Excellent communication and interpersonal skills.
• Must be able to work in a fast-paced environment.
• Must be able to lift 50 lbs.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.

Tangram is proud to be an equal opportunity employer.

EEO Statement

We are an Equal Employment. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.