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Receptionist/Office Assistant
California People Search, Inc. • New York, NY 10261 • Posted today via LinkedIn
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In-person • Part-time • Entry Level
Job Highlights
Using AI ⚡ to summarize the original job post
The Receptionist/Office Assistant at a prominent Venture Capital firm in downtown Manhattan will be the first point of contact for all guests, including high-profile investors and clients. This part-time role involves managing the flow of people in and out of the office and its conference space, acting as an information resource, and working closely with various teams to maintain the highest level of client service. The ideal candidate should be proactive, hospitable, polished, professional, and capable of multitasking in a fast-paced environment.
Responsibilities
- Act as the first point of contact for all guests, including high-profile investors and clients.
- Manage the flow in and out of the office and its conference space.
- Serve as an information resource to employees and their guests.
- Work hand in hand with the Investor Relations, Investment, and Solutions teams to maintain the highest possible level of client service.
- Work directly with the building management and facilities teams on issues of communication, security access, and common area needs.
- Liaise with domestic and international offices while managing a multi-line phone system.
- Direct external and internal communications.
- Coordinate and order lunch daily as well as catering services for scheduled conference room meetings as needed.
- Assist in ordering, receiving, stocking, and distributing kitchen and office supplies.
- Prep conference rooms for meetings and ensure conference room and kitchen tidiness.
- Run errands and ad hoc projects as needed (e.g., name tag assembly, printing meeting materials).
- Support the back office while Executive Assistants are out of the office.
- Conduct specialized research projects.
- Complete basic clerical tasks and special projects as needed.
Qualifications
Required
- Proactive, hospitable, polished, professional.
- Comfortable interfacing with executives daily.
- Capable of multitasking in a fast-paced environment.
- Highly organized.
- Good communicator.
- Proficient in Microsoft Office (Excel, PowerPoint, Outlook).
- Able to work independently and with little direction.
Full Job Description
Position: Receptionist / Office Assistant (PART TIME role, at 20 hours a week).
Our client, a Prominent Venture Capital firm is currently seeking a Receptionist / Office Assistant for their downtown Manhattan office in New York. This person will be the first point of contact for all guests, including high-profile investors and clients. This person will be responsible for managing the flow in and out of the office and its conference space. This person will act as an information resource to employees and their guests and will work hand in hand with the Investor Relations, Investment and Solutions teams in an effort to maintain the highest possible level of client service for our guests. This person will also work directly with the building management and facilities teams on issues of communication with building management, security access, and the ongoing and various needs of common areas.
The ideal candidate needs to be very proactive, hospitable, polished, professional, comfortable interfacing with the executives daily and capable of multitasking in a fast paced environment. Must be highly organized, a good communicator, and proficient in Microsoft Office (Excel, PowerPoint, Outlook). Candidates must be able to work independently and with little direction.
Other administrative duties include:
- Liaising with domestic and international offices while managing a multi-line phone system
- Directing external and internal communications
- Coordinating and ordering lunch daily as well as catering services for scheduled conference room meetings as needed
- Assist in ordering, receiving, stocking and distributing kitchen and office supplies
- Prepping conference rooms for meetings and ensuring conference room and kitchen tidiness.
- Run errands and ad hoc projects as needed (e.g., name tag assembly, printing meeting materials)
- Support the back office while Executive Assistants are out of the office
- Conducting specialized research projects
- Completing basic clerical tasks and special projects as needed
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