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Executive Assistant Office Manager
Green Key Resources • New York, NY 10261 • Posted today via LinkedIn
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In-person • Full-time • $90,000-$120,000/yr • Mid Level
Job Highlights
Using AI ⚡ to summarize the original job post
A family office is seeking an Executive Assistant/Office Manager to support a team of senior executives and manage their office in Manhattan. The role involves calendar management, executive administrative support, tracking expenses, coordinating travel arrangements, and handling various administrative tasks. The position requires a blend of office management, executive assistance, and basic bookkeeping skills.
Responsibilities
- Calendar management and executive administrative support for the C-Suites
- Tracking expenses, personal finances, and bill payment
- Coordinate travel arrangements (flights, hotels, cars, private jets, and secure Visas as required)
- Manage the team’s calendar including appointments, events, reservations & conference room meetings
- Prepare and oversee monthly performance and data entry
- Prepare & review financial statements, reports, memos, invoices, documents & other basic bookkeeping tasks
- Coordinate with banks and financial institutions on payments & transfers for the Family Office and investment accounts
- Assist with personal projects and logistics for the principals
- Coordinate and work with external service providers
- Oversee and maintain office & kitchen supplies, conference room & IT equipment
- Handle mail & incoming deliveries
- Meet and greet guests and sit at the front desk
- Ad hoc projects as needed
Qualifications
Required
- 3-5 years experience as an Office Manager or Executive Assistant out of professional services, ideally out of financial services or a family office environment
- Associate or Bachelor's Degree preferred
- Spanish fluency is strongly preferred
- Experience working in a family office or smaller work environment a plus
- Attention to detail and willingness to handle responsibilities regardless of size
- Ability to meet project timelines while also serving as a proactive team player
- Excellent communication skills (written and spoken)
- Notary Public or willingness to become one
About Green Key Resources
Green Key Resources is a leading career counseling and staffing firm that connects individuals with job opportunities matching their skills. The company offers services in various industries like Accounting + Finance, Pharma, Healthcare, IT, HR, Legal Support, and more. Founded in 2004, Green Key Resources has a strong presence across the United States and has received recognition for its excellence in executive recruiting and staffing services.
Full Job Description
A family office is seeking an Executive Assistant/Office Manager to support a team of senior executives and manage their office in Manhattan.
Fully onsite
$90-120K base
RESPONSIBILITIES
Office Manager / Operations / Executive Assistant
- Calendar management and executive administrative support for the C-Suites
- Tracking expenses, personal finances, and bill payment
- Coordinate travel arrangements (flights, hotels, cars, private jets, and secure Visas as required)
- Manage the team’s calendar including appointments, events, reservations & conference room meetings
- Prepare and oversee monthly performance and data entry
- Prepare & review financial statements, reports, memos, invoices, documents & other basic bookkeeping tasks
- Coordinate with banks and financial institutions on payments & transfers for the Family Office and investment accounts
- Assist with personal projects and logistics for the principals
- Coordinate and work with external service providers
- Oversee and maintain office & kitchen supplies, conference room & IT equipment
- Handle mail & incoming deliveries
- Meet and greet guests and sit at the front desk
- Ad hoc projects as needed
REQUIREMENTS
- 3-5 years experience as an Office Manager or Executive Assistant out of professional services, ideally out of financial services or a family office environment
- Associate or Bachelor's Degree preferred
- Spanish fluency is strongly preferred
- Experience working in a family office or smaller work environment a plus
- Attention to detail and willingness to handle responsibilities regardless of size
- Ability to meet project timelines while also serving as a proactive team player
- Excellent communication skills (written and spoken)
- Notary Public or willingness to become one
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